J045--Coil Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for the emergency replacement of a failed Evaporator Coil in Air Handling Unit (AHU) 3 at the Fisher House, located at 1 Freedom Way, Augusta, GA 30904. This critical repair is necessary to provide comfort cooling and manage air quality for guests. This is a Total Set-Aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offers are due by June 17, 2026, at 3:30 PM EDT.
Scope of Work
The contractor will be responsible for providing all labor, materials, tools, equipment, and supervision required for the coil replacement. Specific tasks include:
- Isolating and shutting down AHU-3.
- Recovering refrigerant.
- Removing the old coil and installing a new compatible Carrier 15-ton coil.
- Performing necessary piping modifications.
- Pressure testing, evacuating, and recharging the system.
- Operational testing of the AHU.
- Site cleanup upon completion. All work must be performed by EPA 608 licensed personnel. Contractors must also comply with VA security and information handling requirements, including mandatory annual "VA Privacy and Information Security Awareness" and "HIPAA Training" for personnel.
Contract Details
- Type: Solicitation
- Product Service Code: J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- Period of Performance: Immediate repairs required due to urgency.
- Estimated Value: The document mentions an estimated value of $19 Million, which appears to be for an overall contract vehicle, not this specific task.
Eligibility & Set-Aside
This acquisition is a Total Set-Aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified as an SDVOSB and listed in the SBA certification database at the time of offer and award. Limitations on Subcontracting (LOS) apply, requiring that for special trade construction contractors, no more than 75% of the contract amount may be paid to firms that are not certified SDVOSBs.
Submission & Evaluation
- Offers Due: June 17, 2026, at 3:30 PM EDT.
- Evaluation Criteria: Award will be based on a "Best Value" approach considering Lowest Price, Technical Capability, and Past Performance.
- Requirements: Proposals must include a technical description, pricing for all line items, warranty terms, and completed representations and certifications. Offerors must provide at least one satisfactory reference for similar work.
Contact Information
- Primary Contact: Marcus Watts, Contracting Officer, marcus.watts@va.gov