J045--Coil Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically NETWORK CONTRACT OFFICE 7 (36C247), is issuing a Presolicitation for Coil Replacement services. An RFQ will be posted around June 12, 2024, seeking a Service-Disabled Veteran-Owned Small Business (SDVOSB) to perform emergency replacement of a failed Evaporator Coil in Air Handling Unit (AHU) 3 at the Fisher House, 1 Freedom Way, Augusta, GA 30904. This critical repair ensures comfort cooling and air quality. Offers are due by June 17, 2026, at 3:30 PM EDT.
Scope of Work
The contractor will be responsible for providing all labor, materials, tools, equipment, and supervision necessary to replace a failed Evaporator Coil in AHU 3. Key tasks include:
- Isolating and shutting down AHU-3.
- Recovering refrigerant.
- Removing the old coil and installing a new, compatible Carrier 15-ton coil.
- Performing necessary piping modifications.
- Pressure testing, evacuating, and recharging the system.
- Conducting operational testing.
- Ensuring thorough site cleanup. All work must be performed by EPA 608 licensed personnel.
Contract & Timeline
- Type: Presolicitation (RFQ to be posted)
- Product Service Code: J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- Period of Performance: Immediate repairs are required due to the urgent nature of the failure.
- Estimated Value: The document summary indicates an estimated value of $19 Million, which appears to be for an overall contract vehicle rather than this specific task.
- Published Date: June 12, 2026
- Offer Due Date: June 17, 2026, at 3:30 PM EDT
- Questions Due: No later than 24 hours prior to the closing date.
Eligibility / Set-Aside
This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified as an SDVOSB and listed in the SBA certification database at the time of offer and award. Limitations on Subcontracting (LOS) apply, stipulating that for special trade construction contractors, no more than 75% of the contract amount may be paid to firms that are not certified SDVOSBs.
Evaluation
Award will be based on a "Best Value" approach, considering Lowest Price, Technical Capability, and Past Performance. Offerors must provide at least one satisfactory reference for similar work. Proposals must include a technical description, pricing for all line items, warranty terms, and completed representations and certifications.
Additional Notes
Contractor personnel must comply with VA security and information handling requirements (VA Handbook 6300.1, VA Handbook 6500.6) and complete mandatory annual "VA Privacy and Information Security Awareness" and "HIPAA Training." The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5. Wage determinations under the Service Contract Act are provided for various occupations.