J045--FY26 - VAHVHCS Boiler Plant Cleaning (B 4 OPT)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Hudson Valley Health Care System (VAHVHCS), is preparing to release a Request for Quote (RFQ) for Boiler Plant Cleaning and Summer Maintenance Services. This opportunity is a 100% Total Service Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The services are crucial for maintaining the safety, reliability, and efficiency of the central boiler plant at the Montrose and Castle Point campuses in New York. The RFQ is planned for release on or about April 17, 2026, with offers tentatively due by May 01, 2026.
Opportunity Details
The central boiler plant provides essential steam for heating, air conditioning, domestic hot water, kitchens, sterilization, and laundry services. Regular cleaning is a critical component of the VA Hudson Valley management's program to ensure boiler plant safety, reliability, efficiency, and equipment longevity. The contractor will be responsible for furnishing all labor, materials, and equipment required for the opening (for inspection by others), cleaning, and closing of water tube boilers, fire tube boilers, condensate tanks, and deaeration tanks. This includes providing necessary factory gaskets, closing materials, and documentation for proper waste disposal at a Department of Environmental Protection approved landfill. Services are to be performed in July.
Place of Performance
Services will be conducted at two locations:
- FDR-Montrose Campus: 2094 Albany Post Road, Montrose, New York 10548; Building 20 Boiler Plant.
- Castle Point Campus: 41 Castle Point Road, Wappinger Falls, New York 12590; Building 35 Boiler Plant.
Contract & Timeline
- Contract Type: Single Award, Firm-Fixed-Price.
- Period of Performance: One 12-month base year, with four option years, and a 6-month extension period. The estimated award date is June 1, 2026.
- RFQ Release: On or about April 17, 2026.
- Offer Due Date: Tentatively May 01, 2026.
- Anticipated Award Date: May 15, 2026.
- Solicitation Reference: 36C24226Q0504. The solicitation will be issued in electronic format only via www.SAM.gov.
Eligibility & Evaluation
- Set-Aside: 100% Total Service Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors (Size Standard: $19.0 Million).
- PSC Code: J045 - Maintenance, Repair, and Rebuilding Equipment.
- SAM Registration: Prospective offerors must be registered in SAM.gov at the time of quote submission.
- Evaluation: This will be a Best Value procurement, potentially utilizing source selection procedures with comparative evaluations. Offerors are advised that award may be made without discussions, so submissions should contain best terms.
Key Information
- Point of Contact: Tiffany Vazquez-Simon, Contract Specialist, tiffany.vazquez-simon@va.gov. Telephone requests will not be accepted.
- Payment: The contractor will submit invoices electronically via VA's Electronic Invoice Presentment and Payment System (Tungsten Network), requiring registration through the Customer Engagement Portal (CEP).