J045--Heat Exchanger BD208 VAMC Las Vegas | 36C261-26-AP-0789 |

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a single-source, firm-fixed-price contract to procure heat exchanger components for the VA Southern Nevada Healthcare System (VASNHS). The procurement is intended for Nevada Boiler Parts, LLC (SAM UEI TQ3HBFBZ3N31). The purpose is to replace aging and failing steam generator heat exchanger tube bundles that are experiencing leakage due to end-of-service life and corrosion.

• ITEM 0001: FLOFAB HEAT EXCHANGER TAG BUNDLE (2.00 EA) - Specifications include 114.03 sq ft steel tube sheet, 304 stainless steel tubes, and Teflon baffles. Rated for 150 PSIG and 375 degrees Fahrenheit.

• ITEM 0002: 10 INCH HEAD GASKET AND SHELL GASKET (2.00 EA)

• ITEM 0003: Packaging and Handling (1.00 EA)

• Vendor must be an OEM, authorized dealer, authorized distributor, or authorized reseller, providing documentation to verify this status. No used, refurbished, or remanufactured items are allowed. No gray market or counterfeit items will be accepted.

• Contract Type: Firm-Fixed-Price

• NAICS Code: 333414 (Heating Equipment Manufacturing)

• Product/Service Code: J045 (Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment)

• Response Date/Time: February 17, 2026, 10:00 AM Pacific Time, Los Angeles, USA.

• Submission Instructions: Submit capability statements, proposals, or quotations to Contract Specialist Christopher Whipple at christopher.whipple@va.gov no later than February 2, 2026, at 14:00 Pacific Standard Time.

• Required Documentation: Response must include evidence of compliance with Gray Market clauses (VAAR 852.212-71 and 852.212-72), demonstrating authorization from the OEM.

• Evaluation: All responsible sources are invited to submit. Proposals will be reviewed for compliance. The government intends to award without discussions.

• Set-Aside: SBA (Small Business Administration)

• Eligibility: Vendors must be an OEM, authorized dealer, authorized distributor, or authorized reseller, and provide proof of authorization.

• The synopsis/solicitation was posted on SAM.gov around January 26, 2026.

• Delivery is required within 90 Days After Receipt of Order (ARO) to the VA Medical Center Supply Warehouse in Las Vegas, NV.

• A Justification and Approval document is attached.

Justification for Single Source Award

This document justifies a single-source award for the replacement of two FLOFAB "TB-1086-2A" Heat Exchangers at the VA Medical Center (VAMC) Las Vegas. The current heat exchanger tube bundles are failing due to end of service life, corrosion, and leakage, impacting heating hot water and clean steam to clinical servicing areas.

• Replacement of two (2) FLOFAB "TB-1086-2A" Heat Exchangers.

• Immediate repair is required to prevent steam generator failure and work stoppage in critical areas like the Operating Room (OR) and Sterile Processing Services (SPS).

• The estimated amount is not explicitly stated but the justification is for awards over the micro-purchase threshold but not exceeding the SAT ($250K).

• The contracting activity is the VA Sierra Pacific Network (VISN) 21, VA Southern Nevada Healthcare System (VASNHS).

This document is a justification for a sole-source award, not a solicitation. Therefore, no submission or evaluation criteria are applicable.

• Nevada Boiler Parts, LLC is identified as the only small business readily available and an authorized distributor of the FLOFAB product.

• Market research indicated that Nevada Boiler Parts, LLC is a certified small business.

• The specific part number is FLOFAB "TB-1086-2A".

• Informal quotes were received from Nevada Boiler Parts, LLC ($35,592.00) and Consumer Pipe Supply Co. ($56,349.31.00).

• Consumer Pipe Supply Co. was identified as a large business, making them ineligible for this requirement.

Sources Sought Synopsis

This is a Sources Sought Synopsis for market research purposes. The Department of Veterans Affairs is seeking information from interested vendors capable of fulfilling a requirement for a Heat Exchanger BD208 at the VA Las Vegas facility. This notice is preliminary and subject to modification; it does not constitute a solicitation, and no payment will be made for submitted information.

The government intends to procure the following items:

• Item 1: Flofab Heat Exchanger Tag Bundle. Model TB-1086-2A. Specifications include 150 PSIG, 375 deg F, 114.03 SQ FT, with 304 stainless steel tubes and Teflon. Quantity: 2.

• Item 2: 10-inch head gasket and shell gasket. Quantity: 2.

• NAICS Code: 333414 (Heating Equipment Manufacturing)

• Small Business Size Standard: 500 Employees

• Product Service Code (PSC): J045 (Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, Waste Disposal Equipment)

• Inquiries must be submitted in writing via email to christopher.whipple@va.gov by October 16, 2025, 10:00 AM PST.

• Responses to this synopsis will be used for acquisition planning. A future solicitation may be published on Contract Opportunities or GSA e-Buy.

• Potential Offerors must be registered in the System for Award Management (SAM).

• Vendors should provide their company name, address, DUNS number, contact information, and business size classification (Small Business, HUBZone, 8(a), etc.).

• Information on FSS/GSA contract holding is also requested.

• The Place of Performance is VA Southern Nevada Healthcare System, 6900 N. Pecos Road, Las Vegas, NV 89086.

• The Contracting Office is VA Sierra Pacific Network (VISN) 21, NCO 21, ZIP Code 89086.