J045--Heat Exchanger Bundle Replacement Upgrade
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Phoenix VA Health Care System, is conducting a Sources Sought for market research to identify qualified businesses capable of providing a Heat Exchanger Bundle Replacement Upgrade. This project aims to ensure efficient and reliable heating system performance at their Phoenix, AZ facility. Responses are primarily sought from Service-Disabled Veteran Owned Small Businesses (SDVOSBs), but other small businesses are encouraged to respond. Responses are due by March 24, 2026, at 10:00 AM MST.
Scope of Work
The requirement involves the replacement of the existing Armstrong Tube and Shell heat exchanger bundle (Serial number 539028, Model WSX-67-2) and a Flo-rite Temp water heater (Model 665DW, Serial number 7470). The replacement unit should be a new plate and frame heat exchanger, specifically a Spirax Sarco Package/Bundle model (AEH-6E-PT-DHW-PN) or an equivalent that meets current specifications. The project also includes replacing any worn or damaged copper lines, piping, and fittings within a 5-foot radius of the old unit to ensure proper fit and operation. The overall objective is to achieve long-term reliability, improved energy efficiency, and optimal heating performance for the facility.
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)
- NAICS Size Standard: $19.0 Million
- Set-Aside: Primarily Service-Disabled Veteran Owned Small Business (SDVOSB). If SDVOSB responses are inadequate, an alternate set-aside or full and open competition may be considered.
- Response Due: March 24, 2026, 10:00 AM MST
- Published: March 18, 2026
Submission Requirements
Interested parties must submit a written response via email to felicia.simpson@va.gov, marked "Attn: Felicia Simpson, Contract Specialist." The submission must include:
- Company name, address, point of contact, phone, fax, and email.
- DUNS number, CAGE Code, and Tax ID Number.
- Type of small business (e.g., SDVOSB, VOSB, 8(a), HUBZone, WOSB, SDB, Small Business).
- A capability statement detailing the organization's qualifications and ability to perform the described work.
Eligibility & Notes
This is a market research announcement only and does not obligate the Government to award a contract or pay for response costs. No sub-contracting opportunities are anticipated. All offerors must be registered in SAM.gov. Service-Disabled Veteran Owned Businesses and Veteran Owned Businesses must also be registered with the SBA-Dynamic Small Business Search (DSBS) Registry.