J045--Kitchen Hood Cleaning and Inspection
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 4, has issued a Request for Quote (RFQ), solicitation number 36C24426Q0307, for Kitchen Hood Cleaning and Inspection services at the Erie VA Medical Center in Erie, PA. This is a Total Small Business Set-Aside. Quotes are due by March 9, 2026, at 10:00 AM Eastern Time.
Scope of Work
The requirement is for professional services to semiannually clean, inspect, and certify kitchen hood exhaust systems at the Erie VA Medical Center. Services must ensure compliance with NFPA Standard 96 and Pennsylvania Life Safety requirements. Key deliverables include:
- Semiannual cleaning of all kitchen hood exhaust system components (hoods, filters, ducts, fans, etc.).
- Semiannual inspection to verify proper installation, operation, and identify deficiencies.
- Certification of systems for compliance.
- Provision of written or PDF reports for each service.
- Affixing certification labels to each hood system.
- Performing repairs to kitchen exhaust systems as needed, upon receipt of a "notice to proceed."
Contract Details
- Contract Type: Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ).
- Period of Performance: March 18, 2026, to March 17, 2031.
- Estimated Value: $19 Million.
- Place of Performance: Erie VA Medical Center, 135 E 38th St Boulevard, Erie, PA 16504.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- Product Service Code (PSC): J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment).
- NAICS Code: 541380.
Submission & Evaluation
- Submission Deadline: March 9, 2026, at 10:00 AM Eastern Time.
- Question Deadline: March 9, 2026, at 10:00 AM Eastern Time.
- Submission Method: Email ONLY to Loretta Payne at loretta.payne@va.gov.
- Evaluation Factors: Lowest-Price Technically Acceptable (LPTA), based on price and compliance with quote submission instructions.
- Eligibility: Quoters MUST be registered in the System for Award Management (SAM) database to receive an award.
Additional Information
A Wage Determination (WD 2015-4223 Rev. 32), dated December 3, 2025, is applicable. This document specifies minimum wage rates and benefits (e.g., Health & Welfare, paid sick leave, vacation, holidays) for Erie County, Pennsylvania. Bidders must consider these requirements for labor cost calculations and ensure compliance with federal labor laws.