J045-- Hood Cleaning/Inspection | 642 | NEW

Solicitation / RFP / RFQ

This document is a solicitation for Hood Cleaning/Inspection services for the Department of Veterans Affairs, Network Contracting Office 4, located in Pittsburgh, PA. The services are to be performed at the Erie VA facility.

• Hood Cleaning and Inspection services.

• Product Service Code: J045

• NAICS Code: 541380

• Response Date/Time/Zone: 03-10-2026 10:00 AM EASTERN TIME, NEW YORK, USA

• Set-Aside: SBA (Small Business Administration)

• Contracting Office ZIP Code: 15215

• Place of Performance: Erie VA, 135 E 38th St Boulevard, Erie PA 16504, USA

• Point of Contact: Loretta Payne, loretta.payne@va.gov, 000-000-0000

• The full description is contained in the attached document: 36C24426Q0307 0002.

Amendment / Modification

This amendment (0002) provides answers to vendor questions regarding the solicitation.

Key clarifications include:

• No special equipment is required for the cleanings.

• Specific cleaning schedules are provided: Canteen hoods are cleaned in May and November annually. Dietetics hoods are cleaned in February and August annually.

• The deadline for submitting quotes has been extended to March 10, 2026, by 10:00 AM.

• Quotes should be submitted to Loretta Payne at loretta.payne@va.gov. Late quotes will not be accepted.

This amendment modifies solicitation number 36C24426Q0307.

Solicitation / RFP / RFQ

This solicitation is for Kitchen Hood Cleaning and Inspection services for the Erie VA Medical Center. The Department of Veterans Affairs, Network Contracting Office 4, is issuing this solicitation.

• The primary service required is kitchen hood cleaning and inspection.

• Product Service Code: J045

• NAICS Code: 541380 (Testing Laboratories)

• Response Date: March 10, 2026, 10:00 AM Eastern Time, New York, USA.

• The contracting office is located at 1010 Delafield Road, Pittsburgh, PA 15215.

• This opportunity is set aside by the SBA (Small Business Administration).

• The Place of Performance is the Erie VA Medical Center, 135 E 38th St Boulevard, Erie PA 16504, USA.

• The Point of Contact is Loretta Payne, Contracting Officer, at loretta.payne@va.gov or 000-000-0000.

• The document referenced is 36C24426Q0307 0001.docx.

Amendment / Modification

This amendment (0001) to solicitation 36C24426Q0307 makes the following changes:

• Extends the deadline for submitting questions to March 5, 2026, at 10:00 A.M.

• Reminds offerors to complete Page 2 of the SF 1449.

• Reminds offerors to sign Page 1 of the SF 1449.

• Extends the quote submission deadline by one day to March 10, 2026, at 10:00 A.M.

• The due date for receipt of offers has been extended.

• The deadline for submitting quotes is now March 10, 2026, at 10:00 A.M.

• Quotes should be submitted to Loretta Payne at loretta.payne@va.gov. Late quotes will not be accepted.

Wage Determination

This document is a Wage Determination (WD 2015-4223 Rev. 32) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, dated December 3, 2025. It specifies the minimum wage rates and benefits required for various occupations in Pennsylvania, specifically for the area of Pennsylvania County of Erie.

• Occupational Wage Rates: The document lists numerous job titles with their corresponding minimum hourly wage rates. This is critical for contractors to understand labor costs associated with performing work in this geographic area.
• Benefits: It outlines required benefits, including Health & Welfare ($5.55 per hour or $222.00 per week) and specific provisions for paid sick leave under Executive Order 13706 ($5.09 per hour). It also details vacation accrual (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years) and a minimum of eleven paid holidays.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments), providing specific details and links for further information.
• Footnotes and Special Provisions: It includes important footnotes, such as those for computer employees (indicating potential exemption and the need for conformance if non-exempt employees are used) and hazardous work differentials. It also addresses uniform allowances and Service Contract Act directory of occupations.

This wage determination is essential for any bidder responding to a solicitation that requires work to be performed in the specified area (Pennsylvania County of Erie). It directly impacts labor cost calculations, proposal pricing, and compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these minimums.

Solicitation / RFP / RFQ

This solicitation is for professional services to clean, inspect, and certify kitchen hood exhaust systems at the Erie VA Medical Center (EVAMC). The services are required to ensure compliance with NFPA Standard 96 and Pennsylvania Life Safety requirements, aiming to maintain a safe environment and ensure proper functioning of kitchen ventilation systems.

• Semiannual cleaning of kitchen hood exhaust systems, including hoods, filters, filter racks, grease troughs, removal devices, interior surfaces, ducts, and fans.

• Semiannual inspection of all kitchen hood exhaust system components to verify proper installation, operation, and identify any damage or deficiencies.

• Certification of all kitchen hood exhaust systems for compliance with NFPA Standard 96 and PA Life Safety requirements.

• Provision of written or PDF reports for each system cleaned and inspected.

• Affixing certification labels to each hood system after service.

• Repairs to kitchen exhaust systems as needed, requiring a "notice to proceed" from the Contracting Officer.

• Contract Type: Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: March 18, 2026, to March 17, 2031.

• Estimated Value: $19 Million (as indicated on SF 1449).

• Submission Deadline: March 09, 2026, by 10:00 AM EST.

• Submission Method: Email ONLY to Loretta Payne at loretta.payne@va.gov.

• Evaluation Factors: Lowest-price technically acceptable (LPTA) quote.

• Evaluation Criteria: Price and compliance with quote submission instructions.

• Offerors must be registered in the System for Award Management (SAM).

• The acquisition is unrestricted.

• The solicitation number is 36C24426Q0307.

• Contact for solicitation information: Loretta Payne.

• Hours of Operation for services: 8:00 a.m. to 4:30 p.m. Eastern Standard Time.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for Kitchen Hood Cleaning and Inspection services at the Erie VA Medical Center. The solicitation number is 36C24426Q0307.

• The primary service required is Kitchen Hood Cleaning and Inspection.

• Specific details regarding the scope of work are expected to be found in the attached "WD 2015-4223 Rev. 32 dtd. 03DEC2025" document.

• The contract award will be issued on Standard Form 1449.

• The Place of Performance is the Erie VA Medical Center, 135 E 38th St Boulevard, Erie PA 16504, USA.

• This solicitation is issued as a Request for Quote (RFQ).

• Quotes are being requested, and a written solicitation will not be issued separately.

• All questions concerning this solicitation must be submitted in writing via email to Loretta Payne at loretta.payne@va.gov.

• The question submission deadline is March 9th, 2026, at 10:00 AM Eastern Time.

• The response date/time is March 9th, 2026, 10:00 AM Eastern Time, New York, USA.

• This procurement is set aside by the SBA (Small Business Administration).

• Quoters MUST be registered in the System for Award Management (SAM) database to receive an award.

• The NAICS Code is 541380.

• The Product/Service Code is J045.

• Attached documents include "36C24426Q0307.docx" and "WD 2015-4223 Rev. 32 dtd. 03DEC2025."