J045--Maintenance, Inspection and Calibration of Boiler system for the Edward Hines JR VAMC located in Chicago IL

Form / Attachment / Pricing Sheet

This document is a transmittal for shop drawings, equipment data, material samples, or manufacturer's certificates of compliance related to the "Burner Management System" for the Hines VA Hospital project. It serves as a request for approval of these submittal items.

• Item 3: Burner Management System (BMS)
• Specification Section: 23 09 11 - Instrumentation and Control for Boiler Plant
• Submittal Type Code: SD-03
• Contract Reference: W912QR-16-C-0020
• Contractor: Walsh Federal JV
• Approving Authority: Illinois Resident Office
• Date: 6/6/2017

This document indicates that submittals for the Burner Management System are being processed for approval. Bidders involved in this opportunity should be aware that this component is a key part of the project and its approval status is being tracked. The document also references specific specification sections and contract details relevant to the submittal.

Forms / Attachments / Pricing Sheets

This document is a compilation of "Boiler Plant Gauge Calibration Database" entries and individual "Certificate of Calibration" documents. The database lists various gauges, their current location, type, manufacturer, range, calibration status, and calibration due dates. The certificates provide detailed calibration results for specific gauges, including true values, readings, and error percentages.

• Boiler Plant Gauge Calibration Database: Contains entries for gauges across multiple boilers (Blr 1, Blr 2, Blr 3, Blr 4) and other systems (RO Unit, etc.). It includes gauge number, current location, type, manufacturer, range, graduation, calibration date, due date, calibration status (Pass/Fail), and comments.
• Certificates of Calibration: Each certificate details the calibration of a specific gauge by "DESTINATION ZERO, LLC" for "Hines VA Medical Center." It includes certificate number, date of test, customer, gauge details (size, type, graduation, range, manufacturer), standard used for inspection, calibration results (true value vs. instrument reading, error percentage), date of calibration, tested by, and certified by.

This document is relevant to bidders as it provides a detailed record of the calibration status and accuracy of critical measurement instruments (gauges) within the boiler plant and related systems. This information is crucial for understanding the current state of equipment, potential maintenance or replacement needs, and ensuring compliance with operational standards. Bidders may need to consider this data when proposing services related to maintenance, repair, or upgrade of these systems.

Form / Attachment / Pricing Sheet

This document is a transmittal form for shop drawings, equipment data, material samples, or manufacturer's certificates of compliance. It is used by the contractor to request approval of specific items for the project.

• Section I - Request for Approval: Contractor details the items being submitted, including specification section, description of submittal item, project title and location, contract number, and submittal type code.
• Section II - Approval Action: Government representative certifies that the submitted items have been reviewed and are in conformance with contract drawings and specifications.
• Remarks: Contains specific notes regarding the submittal, such as "Heating water fluid is 50% PG. AHU-1 heating CFM is 3,300 cfm. Reselect HW coils and resubmit."

This document indicates that the contractor is submitting shop drawings and equipment data for Air Handling Units (AHUs) for approval. The remarks section provides specific technical details about AHU-1, including its heating capacity and a required action (reselect HW coils and resubmit). This signals to potential bidders that the AHU submittals are in progress and highlights a specific technical detail that has been flagged for revision.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for Boiler Maintenance and Inspection Services at the Edward Hines Jr. VA Medical Center in Chicago, IL, and the Joliet VA Clinic (CBOC) in Joliet, IL. The acquisition uses simplified procedures for commercial items under FAR Part 13.5. The government intends to award a firm-fixed-price contract.

• Industrial level mechanical services for critical healthcare utility and support equipment.

• Services include calibrations, safety device testing, internal and external inspections, preventative maintenance, and repairs.

• Maintenance and testing on boiler plant equipment at both Edward Hines VA Hospital and Joliet VA Clinic.

• Contractor must ensure plants remain operational at all times.

• Adherence to Original Equipment Manufacturer (OEM) recommendations, VHA Directive 1810, and other applicable standards.

• Specific tasks include calibration of instruments and sensors, safety device testing, internal/external inspections of boilers, DA tanks, and condensate receivers, and preventative maintenance.

• Equipment replacement and expendable/spare parts are covered under a separate CLIN.

• The contract period includes a base year (09-01-2026 to 08-31-2027) and four option years.

• The estimated value is up to $19 Million.

• Site Visit: Strongly suggested, scheduled for 05/20/2026 at 10:00 AM. Meet at Building 205 Boiler Plant.

• RFQ Questions: Must be submitted via email to aaron.rogers1@va.gov no later than 05/21/2026 at 12:00 PM LOCAL TIME.

• Quotes Due: See Block 8 of SF 1449 or most recent Amendment.

• Submission: Quotes must be submitted via email to aaron.rogers1@va.gov.

• Evaluation Factors: Technical Capability, Experience, and Price.

• The acquisition is unrestricted (as indicated in SF 1449, Block 10).

• Service Contract Labor Standards apply.

• Offerors must have five (5) years of experience or provide a qualified subcontractor.

• Personnel performing work must be trained and/or certified.

• Specific certifications required for boiler inspectors (National Board or State License).

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5.

• VHA Directive 1192 regarding influenza vaccination/masking for healthcare personnel applies.

• Contractors must comply with facility requirements, including drug-free policies and no-smoking rules.

• Electronic invoice submission is required via Tungsten Network.

• Several attachments are referenced, including site plans, datasheets, and directives.

Form / Attachment / Pricing Sheet

This document contains "As-Built Drawings" for the Edward Hines, Jr. Veterans Hospital, Physical Plant - Boiler project. Specifically, it includes:

• MH112: Catwalk Plan HVAC and HVAC Piping
• MP111N: First Floor Plan Boiler Plant Piping - North (Enlarged)
• MP111S: First Floor Plan South Boiler Plant Piping (Enlarged)
• MP112: Catwalk Plan Boiler Plant Piping

These drawings detail the layout and routing of HVAC ductwork, piping systems (including high-pressure steam, condensate, blowdown, and natural gas), and associated equipment within the boiler plant and catwalk levels. They provide specific information on:

• Air Handling Units (AHUs) and their ductwork connections.
• Piping configurations, including sizes, elevations, and connections to various tanks and equipment.
• Location of control panels, valves, and safety devices.
• Details on floor penetrations, trenching, and catwalk access.

These drawings are critical for understanding the physical infrastructure and existing conditions of the boiler plant. Bidders should use these plans to:

• Visualize the scope and complexity of the mechanical systems.
• Identify potential installation challenges or site constraints.
• Accurately estimate labor and material requirements for any related work.
• Ensure proposed solutions are compatible with existing layouts and equipment.

Form / Attachment / Pricing Sheet

This document is a transmittal form (ENG FORM 4025-R, MAR 2012) used by contractors to submit shop drawings, equipment data, material samples, or manufacturer's certificates of compliance for approval. It also includes a "Letter of Transmittal" from Mechanical, Inc. detailing submitted documents.

• Transmittal Form: Includes fields for "To," "From," "Project Title and Location," "Contract No.," "Specification Sec. No.," "Item No.," "Description of Submittal Item," "Submittal Type Code," "Contract Reference," "Contractor Review Code," and "USACE Action Code." It also has sections for remarks and approval action.
• Letter of Transmittal: Lists the specific document submitted: "Boiler Pretesting Data per Spec Section 230811-1.5-C – Rev. 1." It also provides additional notes regarding boiler outlet temperatures and economizer performance.
• Boiler/Burner Data Sheets: Multiple data sheets from CleaverBrooks/NATCOM detailing performance data for Boilers #1, #2, #3, and #4, including firing rates, steam flow, pressures, temperatures, O2 levels, CO, NOx, and flame shape. These appear to be pre-testing data.
• Deaerator Tank Checklists: Checklists for High Water Alarm (HWADT), Low Water Alarm (LWADT), Deaerator Overflow Drain System (DAODS), and Deaerator Safety Valve (DASV). These documents detail testing and verification of these systems, including setpoints and results.

This collection of documents provides evidence of pre-testing and verification of boiler and deaerator systems. The Boiler/Burner Data Sheets offer specific performance metrics for the boilers, and the Deaerator Tank Checklists confirm the proper functioning of critical safety and control systems. This information is relevant for bidders to understand the as-tested condition of the equipment and the verification processes that have been completed.

Form / Attachment / Pricing Sheet

This document is a site plan and building directory for the Hines VA Campus. It provides a visual layout of the campus, including building locations, parking areas, roads, and other site features. The building directory lists numbered buildings and their corresponding names or functions.

• Campus Map: Depicts the overall layout of the Hines VA Campus.
• Building Directory: A numbered list correlating building numbers with their names (e.g., "200 MAIN HOSPITAL", "113 BLIND REHABILITATION CENTER (BRC)", "232 RONALD MCDONALD HOUSE (EUL)").
• Site Features: Includes roads, parking lots (North Parking Lot A, South Parking Lot G, etc.), detention ponds, and other infrastructure.
• Date: The map is dated 7/30/19.

This site plan is crucial for bidders to understand the physical environment of the Hines VA Campus. It helps in visualizing the location of facilities relevant to any potential work, understanding site access, logistics, and the general layout of the campus. This information is essential for site visits, planning project execution, and assessing the scope of work in relation to the physical site.

Wage Determination

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage and fringe benefit rates for various occupations in specific geographic areas. It serves as a baseline for contractors to ensure fair compensation for employees working on covered federal contracts.

• Geographic Area: The determination applies to Illinois Counties of Cook, Du Page, and McHenry.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., "Administrative Assistant," "Automotive Worker," "Registered Nurse," "Computer Programmer") along with their corresponding minimum hourly wage rates.
• Fringe Benefits: States that "Fringe Benefits Required Follow the Occupational Listing," indicating that specific fringe benefit requirements are tied to each listed occupation, though not detailed in this excerpt.
• Revision History: This is Revision No. 31, with the last revision dated December 3, 2025.

This wage determination is relevant for bidders on federal service contracts within the specified counties, as it dictates the minimum labor costs that must be factored into proposals. Failure to comply with these rates can lead to contract non-compliance.

• The document references the "Service Contract Act Directory of Occupations" for detailed job duties.
• It outlines procedures for requesting additional classifications and wage rates (Conformance Process).
• Specific notes address "Night Pay & Sunday Pay," "Hazardous Pay Differential," and "Uniform Allowance," which may impact labor costs and contract administration.

Other / Unclassified

This document is VHA Directive 1810, titled "Boiler and Boiler Plant Operations," dated January 4, 2023. It establishes policy for the design, installation, maintenance, and operation of high pressure (HP), low pressure (LP), and hot water boilers and boiler plants in Department of Veterans Affairs (VA) medical facilities.

While this document is a directive and not a solicitation, it outlines critical operational standards, responsibilities, training requirements, and maintenance protocols for VA boiler plants. Bidders involved in providing services or equipment related to boiler systems, maintenance, or upgrades for VA facilities should be aware of these established policies and procedures. Key areas include:

• Responsibilities: Clearly defines roles for various VA officials and departments (e.g., Under Secretary for Health, OHE Director, VISN Directors, Facility Directors) regarding boiler operations and compliance.
• Training: Mandates specific training for qualified boiler operators, attendants, and supervisors, including "Safe Steaming" courses and NFPA 70E compliance.
• Records Management: Outlines requirements for maintaining records related to boiler operations, maintenance, and testing.
• Appendices: Provides detailed procedures (Appendix A) and references/requirements (Appendix B) for boiler operation, safety, maintenance, testing frequencies, and fuel storage.

Understanding these requirements is crucial for any vendor seeking to contract with the VA for services or products within this domain, as compliance with this directive will likely be a key aspect of any related contract.