J045--Newington Water Heater Replacement - VACHS Plumbing
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 01, is soliciting quotes for the Newington Water Heater Replacement project at the VA Connecticut Healthcare System, Newington VA Medical Center. This Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity requires the repair and replacement of hot water heating equipment in Building 2W. Quotes are due Thursday, May 7, 2026, at 5:00 PM EST.
Scope of Work
This project involves furnishing and installing two (2) Patterson Kelley Compact Model PK08S/2.5E Compact Semi-Instantaneous Domestic Hot Water Heaters or equivalent. The equipment must be capable of heating 80 GPM of water from 40°F to 140°F using 25 PSIG steam, with specific materials of construction including 90/10 Copper-Nickel for the shell and tubes.
Key deliverables include:
- All necessary labor, materials, equipment, tools, supervision, and disposal.
- Compliance with VA Connecticut Healthcare System Lockout Tagout policy.
- Use of Schedule 80 steam and condensate lines with double in-series valve systems.
- Prohibition of cast iron fittings; use of ASTM A193 bolts for steam piping.
- Adherence to strict infection prevention measures (Appendix A) and VA information security/privacy language (Appendix B).
- Provision of a minimum two-year warranty on all parts, labor, workmanship, and equipment.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation (RFQ) for commercial products and services.
- Period of Performance: May 15, 2026, to July 14, 2026 (180 Calendar Days from Notice to Proceed).
- Place of Performance: VA Connecticut Healthcare System, Newington VA Medical Center, 555 Willard Avenue, Newington, CT 06111.
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 Million size standard.
- Product Service Code: J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment).
Submission & Evaluation
- Mandatory Site Visit: A mandatory site visit will be held on Thursday, April 23, 2026, at 9:00 AM EST at the Newington VAMC. Attendees must contact Melissa Metevelis (melissa.metevelis@va.gov; 203-932-5711 x4199) to schedule attendance. No questions will be answered at the site visit.
- Questions Deadline: All questions must be submitted to Shawn Lawrence (Shawn.Lawrence@va.gov) by Wednesday, April 28, 2026, at 5:00 PM EST.
- Quote Submission Deadline: Quotes are due by Thursday, May 07, 2026, at 5:00 PM EST.
- Submission Method: Email quotes to Shawn Lawrence (Shawn.Lawrence@va.gov).
- Evaluation Factors: Award will be based on a comparative evaluation of Price, Technical capability (experience and capabilities), and Past Performance. Offerors must include a statement accepting or detailing exceptions to the terms and conditions.
Eligibility & Notes
This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Bidders must have a field service representative located within 100 miles of the Newington Campus and provide documentation of OEM factory-certified service/maintenance training. Offerors must complete annual representations and certifications electronically via SAM.gov.