J045--Newington Water Heater Replacement - VACHS Plumbing

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as an RFQ, for the repair and replacement of hot water heating equipment at the VA Connecticut Healthcare System, Newington VA Medical Center. The primary goal is to restore hot water functionality to Building 2W due to discovered brown water and sediment.

• Furnish and install two (2) Patterson Kelley Compact Model PK08S/2.5E Compact Semi-Instantaneous Domestic Hot Water Heaters or equivalent.

• Equipment must be capable of heating 80 GPM of water from 40°F to 140°F using 25 PSIG steam.

• Specific components for the heaters are detailed, including materials of construction (Shell: 90/10 Copper-Nickel, Tubes: 90/10 Copper-Nickel).

• All labor, materials, equipment, tools, supervision, and disposal are required.

• Compliance with VA Connecticut Healthcare System policy for Lockout Tagout.

• No cast iron fittings and pipe components are permitted; ASTM A193 bolts must be used for steam piping.

• New steam and condensate lines must be Schedule 80, with double in-series valve systems for isolation.

• Provide a minimum two-year warranty on all parts, labor, workmanship, and equipment.

• Adherence to strict infection prevention measures (Appendix A) and VA information security/privacy language (Appendix B).

• Period of Performance: May 15, 2026, to July 14, 2026 (180 Calendar Days from Notice to Proceed).

• Place of Performance: VA Connecticut Healthcare System, Newington VA Medical Center, 555 Willard Avenue, Newington, CT 06111.

• Questions Deadline: Wednesday, April 28, 2026, 5:00 PM EST.

• Mandatory Site Visit: Thursday, April 23, 2026, 9:00 AM EST at VA Medical Center Newington.

• Quote Submission Deadline: Thursday, May 07, 2026, 5:00 PM EST.

• Quotes must be emailed to Shawn Lawrence at Shawn.Lawrence@va.gov.

• Award will be based on a comparative evaluation of Price, Technical capability (experience and capabilities), and Past Performance.

• Offerors must state acceptance of terms and conditions or list exceptions.

• This solicitation is set-aside for SDVOSB (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 Million.

• Bidders must have a field service representative located within 100 miles of the Newington Campus.

• Bidders must provide documentation of OEM factory-certified service/maintenance training.

• The solicitation document and incorporated provisions and clauses are effective through October 1, 2025.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

Solicitation / RFP / RFQ

This is a Combined Synopsis Solicitation for the Newington Water Heater Replacement project at the VA Connecticut Health Care System (VACHS) in Newington, CT. The project involves plumbing services for water heater replacement.

• Water heater replacement services.

• Plumbing work.

• Not specified in the provided text.

• Response Date/Time: May 7, 2026, 17:00 Eastern Time, New York, USA.

• Contracting Office Address: Department of Veterans Affairs, VA Connecticut, 950 Campbell Avenue, West Haven CT 06516.

• Point of Contact: Shawn Lawrence, Contract Specialist, Shawn.Lawrence@va.gov.

• Set-Aside: VSA (Veterans Service-Disabled Amputee or Veteran-Owned Small Business Set-Aside).

• Solicitation Number: 36C24126Q0443

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Product Service Code: J045 (Water Heaters)

• Place of Performance: Newington VAMC, 555 Willard Avenue, Newington CT 06111, USA.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to repair the Supervisory Control and Data Acquisition (SCADA) system at the West Haven VA Medical Center. The primary objective is to replace existing hot water heating equipment serving Building 2W at the VA Medical Center Newington due to brown water impacting clinical services. The procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Furnish and install two (2) Patterson Kelley Compact Model PK08S/2.5E Compact Semi-Instantaneous Domestic Hot Water Heaters or equivalent.

• Equipment must be capable of heating 80 GPM of water from 40°F to 140°F with specified steam input.

• Specific materials of construction are required (Shell: 90/10 Copper-Nickel, Tubes: 90/10 Copper-Nickel, etc.).

• Installation includes associated components like relief valves, circulator pumps, insulation, temperature control valves, and gauges.

• Perform start-up services and training for VA staff.

• Comply with VA infection control risk assessment (ICRA) requirements, including dust control and negative air pressure.

• Adhere to specific material requirements, such as no cast iron fittings and use of ASTM A193 bolts for steam piping.

• Provide a minimum two-year warranty on all parts, labor, workmanship, and equipment.

• Contract Type: Not explicitly stated, but implied to be a firm-fixed-price contract for commercial items.

• Period of Performance: May 15, 2026, to July 14, 2026 (180 Calendar Days from Notice to Proceed).

• Place of Performance: VA Connecticut Healthcare System, Newington VA Medical Center, 555 Willard Avenue, Newington, CT 06111.

• Questions Deadline: Wednesday, April 28, 2026, 5:00 PM EST.

• Mandatory Site Visit: Thursday, April 23, 2026, 12:00 PM EST at Newington VAMC (contact Melissa Metevelis to schedule).

• Quote Submission Deadline: Thursday, May 07, 2026, 5:00 PM EST.

• Submission Method: Email quotes to Shawn Lawrence (Shawn.Lawrence@va.gov).

• Evaluation Factors: Comparative evaluation based on Price, Technical experience/capabilities, and Past Performance.

• Required Statement: Offerors must include a statement accepting or detailing exceptions to the terms and conditions.

• Set-aside for SDVOSB.

• Bidders must have a field service representative located within 100 miles of the Newington Campus.

• Bidders must provide documentation of OEM-trained service personnel.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 Million.

• This solicitation uses FAR Part 12 procedures for commercial items.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• Reference to Federal Acquisition Circular (FAC) 2025-06; October 1, 2025.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for the Newington Water Heater Replacement project at the VA Connecticut Healthcare System (VACHS) in Newington, CT. The government is procuring plumbing services for this replacement.

• Replacement of water heaters at the Newington VAMC.

• Plumbing services are required.

• Not specified in the provided text.

• Response Date/Time/Zone: May 7, 2026, 5:00 PM Eastern Time, New York, USA.

• Evaluation Criteria: Not specified in the provided text.

• Set-Aside: VSA (Veterans Service-Disabled Small Business Set-Aside is implied by VSA, but not explicitly stated).

• Solicitation Number: 36C24126Q0443

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Product Service Code: J045 (Plumbing, Fixtures)

• Place of Performance: Newington VAMC, 555 Willard Avenue, Newington, CT 06111.

• Contracting Office: Department of Veterans Affairs, VA Connecticut, 950 Campbell Avenue, West Haven, CT 06516.

• Point of Contact: Shawn Lawrence, Contract Specialist, Shawn.Lawrence@va.gov, 203-932-5711.

• The "Combined Synopsis Solicitation" document is attached and contains the full details.