J045--PMI Boiler Inspection -w/wd, Base+4, POP 3/30/2026 - 3/29/2031

Amendment / Modification

This document is Amendment 0002 to Solicitation 36C26226Q0364.

This amendment provides answers to questions submitted by potential offerors regarding the PMI Boiler Inspection Services.

• Boiler Installation Dates: Installation dates are TBD. Inspections for High and Low Pressure Boilers are scheduled for April/September. Refer to the SOW for specific details.
• CLN 0006 Pricing: This CLIN is intended to price a backup boiler if required, specifically for situations where a boiler needs to be shut down for more than 72 hours for repair.
• Welding Requirements: Welding certification will be required for personnel performing welding on parts if needed.
• Response Time: The 2-4 hour response time is for on-site response.

This amendment clarifies requirements but does not explicitly state changes to the offer receipt deadline or other submission instructions. Offerors should ensure their proposals address these clarifications.

Amendment / Modification

This document is an amendment to solicitation 36C26226Q0364. It provides answers to vendor questions regarding the "PMI Boiler Inspection Services" opportunity.

Key clarifications include:

• Site Visit: A site visit is scheduled for Wednesday, February 25th at 0700. Interested parties must email Jessica Brooks at jessica.brooks3@va.gov by 14:00 on 2/23/2026 to receive location details.
• Subcontracting Limitations: VAAR 852.219-75 is confirmed to apply as a "special trade" limitation on subcontracting, not a general "services" limitation.
• Certification Requirements: Only VAAR 852.219-75 certification is required and included; VAAR 852.219-76 is not part of this solicitation.
• Submission Method: All required documents should be emailed directly to the POC (jessica.brooks3@va.gov). Hard copies are not required.

This amendment clarifies requirements related to site visits, subcontracting limitations (VAAR 852.219-75), required certifications, and proposal submission methods.

No changes were made to the offer receipt deadline or evaluation factors. Bidders should ensure they adhere to the clarified requirements for certifications and submission methods.

Form / Attachment

This document is IRS Form W-9, "Request for Taxpayer Identification Number and Certification." Its primary purpose is for U.S. persons (including resident aliens) to provide their correct Taxpayer Identification Number (TIN) to entities (such as government agencies) that are required to file information returns with the IRS. This ensures accurate reporting of income paid to the vendor and helps determine if the vendor is subject to backup withholding.

• Part I: Taxpayer Identification Number (TIN): Requires the vendor's legal name, business name (if different), federal tax classification (e.g., individual/sole proprietor, corporation, partnership, LLC, trust/estate), address, and TIN (Social Security Number or Employer Identification Number).

• Part II: Certification: The vendor certifies that the provided TIN is correct, they are not subject to backup withholding, they are a U.S. citizen or other U.S. person, and any FATCA reporting exemption codes are accurate.

• Instructions: Detailed guidance is provided for completing each section, including definitions of U.S. person, rules for disregarded entities, and conditions for backup withholding.

• Exemptions: Information on payees exempt from backup withholding and FATCA reporting is included.

• Mandatory Submission: This form is a standard requirement for vendors doing business with the U.S. government to facilitate tax reporting.

• Avoid Backup Withholding: Accurate and timely submission of a correctly completed W-9 is crucial to prevent 24% backup withholding on payments received from the government.

• Establish U.S. Status: It serves to establish the bidder's U.S. person status for federal tax purposes.

• Penalties: Failure to furnish a correct TIN or providing false information can result in penalties.

Form / Attachment

This document contains the VA-FSC Vendor File Request Form (VA Form 10091) and its detailed instructions. Its primary purpose is to gather essential payment data from vendors (Commercial, Individuals, Veterans, etc.) to establish or update vendor records, enabling the Department of Veterans Affairs (VA) to process electronic payments in accordance with Title 31 of the Code of Federal Regulation Part 208 (31 CFR Part 208).

The form is structured into four main sections:

• Section I: VA Facility Information: For internal VA station use only.
• Section II: Payee/Vendor Information: Requires details such as SAM.gov registration status, Unique Entity Identifier (UEI), SSN/TIN, NPI (if applicable), Payee/Vendor Name, Doing Business As (DBA), contact information, and current/previous addresses. Specific fields are mandatory depending on whether the vendor is new or existing and registered in SAM.gov.
• Section III: EFT/ACH: Collects current bank name, 9-digit routing number, account number, and account type for electronic funds transfer.
• Section IV: Authorized Representative: Requires the name and signature of an authorized representative who certifies the accuracy of the information provided, acknowledging penalties for false statements.

Instructions specify that new vendors registered in SAM.gov must complete boxes 8-11, 14-19, and Sections III & IV. New vendors not registered in SAM.gov must complete boxes 11, 14-19, and Sections III & IV. Existing vendors with banking changes must update SAM.gov first; other changes require this form. All information provided must match SAM.gov records, or the request will not be processed.

This form is critical for any potential or current vendor seeking to do business with the VA, as it is the mechanism for establishing or updating payment records. Bidders must ensure accurate and complete submission of this form to avoid delays or rejection of payment processing. Incorrect or incomplete information, especially regarding UEI, SSN/TIN, or banking details, may cause significant delays. Normal processing time for this form is 15-30 business days.

Form / Attachment / Pricing Sheet

This document is a "Vendor Information" form used to collect essential details about a vendor. It is required before new vendor information can be entered into the VA database and is part of the process for doing business with the Federal Government.

• Requester and Service Information: Fields for the requesting entity and the service being procured.
• Vendor Identification: Name, Tax Identification Number (TIN) or Social Security Number (SSN), and DUNS number.
• Contact Information: Vendor's physical and mailing addresses, phone, fax, email, and point of contact.
• Contractual Information: Details on existing contracts, including contract number, beginning and expiration dates, FOB, and prompt payment discount.
• Business Classifications: Business Type (Small, Large, Outside VA, Other Entities), Socioeconomic Group (e.g., Small Disadvantaged Business, Woman-Owned Small Business, Hubzone), and whether Purchase Card is Accepted.
• Registration Status: Confirmation of registration with Central Contractor Registration (CCR).

Vendors must complete this form accurately to be considered for opportunities. It collects all necessary information for vendor setup, contract management, and compliance checks. Failure to complete mandatory fields or ensure proper registration can result in administrative action and prevent a vendor from participating.

Solicitation / RFP / RFQ

This solicitation (36C26226Q0364) is issued by the Department of Veterans Affairs, NCO 22, for Boiler Preventive Maintenance Inspection (PMI) Services at the Phoenix VA Healthcare System, Carl T. Hayden Medical Center. The purpose is to ensure annual and semi-annual inspections, maintenance, and safety testing on high-pressure and low-pressure boilers comply with VA safety standards, manufacturer specifications, OSHA, and the National Board Inspection Code. This is a Firm-Fixed-Price contract.

• Services: Annual internal inspections, annual maintenance, semi-annual safety device testing, and performance tuning for various high-pressure (Nebraska, Clever Brooks) and low-pressure condensing boilers (Knight, Laars, AERCOS Benchmark).

• Reporting: Provide written reports for all inspections, tuning, and safety tests.

• Coordination: Schedule work with the VA Boiler Plant Operations Supervisor to minimize disruption to patient care.

• Backup Boiler: Provide a backup boiler capable of meeting full VA campus load if repairs require extended downtime, adhering to VA 1810 guidelines, dual fuel capability, and OSHA standards.

• Response Time: 2-4 hours for normal service calls during normal business hours.

• Personnel Qualifications: Technicians must be manufacturer-trained and certified, with documentation of training, National Board certifications, ASME/NBIC compliance, OSHA safety training, lockout/tagout, and electrical safety. Welders require ASME Section IX certification. Contractors need an Arizona ROC C-74 Boiler Contractor license.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: A base year from March 30, 2026, to March 29, 2027, with four one-year option periods, potentially extending to March 29, 2031.

• NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors.

• Offer Due Date: March 6, 2026, at 14:00 MST.

• Questions Due Date: February 19, 2026, at 14:00 MST.

• Submission Method: Email offers in PDF format to jessica.brooks3@va.gov.

• Evaluation Factors (Not LPTA): Offers will be evaluated based on Technical Approach, Experience, Price, Past Performance (CPARS rating and/or vendor submission), and Required Documents.

• Required Documents: Verification of submitted VA Form 10091 and W-9, FMS Vendor File Update Form, SAM registration, and signed VAAR 852.219-75 and -76 certifications.

• This is a Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Offerors must be certified and listed in the SBA certification database at the time of offer submission and award.

• Limitations on subcontracting apply, requiring the prime contractor to perform a minimum percentage of the work (e.g., for services, not more than 50% paid to non-SDVOSBs).

• Invoices must be submitted electronically via the Tungsten Network.

• The solicitation incorporates various FAR and VAAR clauses, including those related to security prohibitions (e.g., covered telecommunications equipment, Kaspersky Lab, American Security Drone Act), for which offerors must make representations.

Solicitation / RFP / RFQ

This solicitation is for "PMI Boiler Inspection" services. The Department of Veterans Affairs, Phoenix VA Healthcare System, is seeking proposals for these services.

• The core service involves inspection of PMI Pressure Boilers.

• Period of Performance: March 30, 2026, to March 29, 2031 (Base + 4 option years).

• Response Date/Time: March 2, 2026, 14:00 Mountain Time, Denver, USA.

• The solicitation number is 36C26226Q0364.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 238220 (Plumbing and Air-Conditioning Contractors).

• Product Service Code: J045 (Maintenance, Repair, and Rebuilding of Equipment - Mechanical).

• Place of Performance: Department of Veteran Affairs, Phoenix VA Healthcare System, 650 E. Indian School Road, Phoenix, AZ 85012, USA.

• Contracting Office: NCO 22, 4135 S. Power Road, Mesa AZ 85212.

• Point of Contact: Jessica Brooks, Contract Specialist, jessica.brooks3@va.gov, 480-466-7940.