J045--Boiler Inspection, Cleaning, and Maintenance - Base plus Four (4) Option Year

Amendment / Modification

This amendment serves to:

• Provide site visit instructions.

• Extend the solicitation due date.

• Extend the questions due date.

• Site Visit Instructions: Provided on pages 3-4 of this amendment.

• Solicitation Due Date: Extended from April 17, 2026, 1:00 PM EST to April 24, 2026, 1:00 PM EST.

• Questions Due Date: Extended from April 10, 2026, 1:00 PM EST to April 21, 2026, 1:00 PM EST.

• FAR 52.212-1 Addendum: The deadline for questions in the addendum to FAR 52.212-1 has been updated to April 21, 2026, 1:00 PM EST.

• The deadline for offer/quote submission has been extended to April 24, 2026, 1:00 PM EST.

• The deadline for submitting questions has been extended to April 21, 2026, 1:00 PM EST.

• Offerors are advised to review the new site visit instructions.

All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for annual inspection, cleaning, and preventive maintenance services for boilers, a deaerator tank, and a condensate storage tank at the C.W. Bill Young VA Medical Center. The services are required to ensure the proper functioning and safety of the boiler plant equipment.

• Annual inspection, cleaning, and preventive maintenance of three Cleaver-Brooks CBEX-E 200-700-200ST boilers.

• Inspection and maintenance of the deaerator tank and condensate storage tank.

• Inspection of all safety devices and interlocks.

• Annual replacement of all boiler plant gauges.

• Ultrasonic thickness testing (NDT) of the deaerator tank.

• Lockout/Tagout (LOTO) procedures must be submitted and approved prior to work.

• Work must comply with VHA Directive 1810, VHA Boiler and Associated Plant Safety Device Testing Manual (8th Edition, 2024), NBIC, NFPA 85, and manufacturer recommendations.

• Deliverables include LOTO procedures, inspection/maintenance reports, NDT reports, deficiency notifications, combustion tuning results, gauge replacement logs, and a qualified personnel roster.

• The contract includes a base year (June 1, 2026 - May 31, 2027) and four option years.

• Estimated value is $19 Million.

• Payment terms are Net 30 Days.

• Offers are due by April 17, 2026, at 13:00 EDT.

• All questions must be submitted by April 10, 2026, at 1:00 PM EST.

• Offers should be submitted electronically to moneque.rodriguez@va.gov.

• Evaluation will be based on a comparative evaluation of quotations considering Technical Capability, Past Performance, Experience, and Price.

• The Government intends to make a single award for the best overall value.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSBs and listed in the SBA certification database.

• The NAICS code is 238220 with a size standard of $19 Million.

• Limitations on subcontracting for special trade construction contractors require that no more than 75% of the contract amount be paid to firms that are not certified SDVOSBs.

• Offerors must be registered in SAM and VetCert.

• Standard Form (SF) 1449 must be completed and signed.

• VAAR 852.219-75 (Limitations on Subcontracting) must be completed.

• Contractors may require a VA Contractor ID badge or must be escorted by VA staff.

• Contractors may not have access to VA sensitive information.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide annual inspection, cleaning, and preventive maintenance services for three Cleaver-Brooks boilers, a deaerator tank, condensate storage tank, and associated boiler plant equipment at the Bay Pines VA Healthcare System.

• Perform annual inspection, cleaning, and maintenance on specified boiler plant equipment.

• Comply with VHA Directive 1810, VHA Boiler and Associated Plant Safety Device Testing Manual (8th Edition, 2024), NBIC, NFPA 85, and manufacturer recommendations.

• Service one boiler per month during summer months, ensuring only one boiler is out of service at a time.

• Notify COR and Energy Center Supervisor at least two weeks prior to arrival.

• Specific tasks include: LOTO procedures, draining and cooling boilers, inspecting watersides and firesides, cleaning tubes, inspecting burner assemblies and controls, replacing gauge glass and gaskets, and inspecting safety devices and interlocks.

• Inspect deaerator tank (including annual NDT ultrasonic thickness test) and condensate tank.

• Replace all boiler plant gauges annually.

• Maintain capability for chemical cleaning (acid cleaning) upon COR authorization.

• Submit written reports within three days after each inspection.

• All work must comply with specified VHA directives, manuals, codes, and manufacturer recommendations.

• Safety devices and interlocks must be inspected; replacement only if deficient, non-compliant, or at end of service life, with COR approval.

• Boilers must be returned to hot standby with no alarms.

• Written reports are required within three days of inspection.

• Services to be performed annually, with one boiler serviced per month during summer months.

• Work hours are 8:00 AM–4:30 PM, Monday–Friday, excluding federal holidays.

• Location: Bay Pines VA Healthcare System boiler plant.

• Contractor technicians must have a minimum of five years of experience, a Florida Mechanical Contractor License, a Florida PE License, and familiarity with VHA requirements.

• Contractor must comply with all VA and OSHA safety requirements.

• Contractor must adhere to strict records management obligations, including safeguarding Federal records and reporting any unauthorized disclosures or destruction of records.

• Contractor must obtain COR approval for any sub-contractors and protect sensitive information.

Sources Sought Notice

This notice is a market research survey to identify potential qualified sources capable of providing Boiler Inspection, Cleaning, and Maintenance services for the Bay Pines VA Healthcare System. The Department of Veterans Affairs (VA), Network Contracting Office 8 (NCO 8), is gathering information to determine the appropriate acquisition method for this requirement.

The potential requirement involves Boiler Inspection, Cleaning, and Maintenance services to be performed at the Bay Pines VA Healthcare System, 10000 Bay Pines Blvd, Bay Pines, FL 33744. The contract is anticipated to be a firm-fixed-price type with a base period and four one-year options.

Potential bidders must provide the following:

1. Company name, address, point of contact (POC), POC email, and POC phone number.
2. Unique Entity Identifier (UEI) number and CAGE code.
3. Business size status under NAICS code 238220.
4. Existing government contract numbers for similar scopes of work and their expiration dates.
5. The percentage of the total contract value that will be subcontracted.

Responses are due by 13:00 PM EST on Friday, March 27, 2026, and must be sent to Moneque Rodriguez at moneque.rodriguez@va.gov. No late submissions will be accepted.

• This is a Sources Sought Notice only; it is not a solicitation for bids or proposals.
• Responses are for informational and planning purposes only.
• The government is not obligated to award a contract or pay for any information provided.
• The government reserves the right to use the information as deemed necessary.
• Information received will be treated as proprietary and will not be shared with other companies.
• Respondents are responsible for all associated costs.
• A solicitation may or may not be issued as a result of this notice.
• A Draft Statement of Work (SOW) is attached for reference.