J046--Critical Water Systems Maint
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Minneapolis VA Health Care System, is soliciting quotes for Critical Water Systems Maintenance Services. This is a Firm Fixed-Price Request for Quotes (RFQ), set aside for Small Businesses, to ensure the continuous supply of Reverse Osmosis and Deionized (RO/DI) water for Sterilizing Processing Services (SPS) and Laboratory departments. Quotes are due by 12:00 PM Central on March 06, 2026.
Scope of Work
The contractor will provide all necessary tools, materials, equipment, and labor for servicing and maintaining Critical Water Systems in specific building areas (Bldg 70 Room BA101, Bldg 70 Room 3P127, Bldg 70 Room 4Q127, Bldg 49 Room 228A). Key requirements include:
- Compliance with ANSI/AAMI ST 108:2023 or the most current regulation.
- Removal and installation of 8 Carbon tanks and 8 Mixed Bed tanks at the start of the base year.
- Performance of various tests: System Inspection, RO Pre-Filter replacement, Endotoxin (LAL) Water Test, Critical Water Bacteria Water Test (HPC), Utility Water testing, Steam Condensate Testing, Vent Filter inspection/replacement, UV light servicing/replacement, and Endotoxin filter replacement.
- Quarterly critical water loop disinfection (primarily Ozone, secondarily chemical).
- Deliverables include Service Reports, Monthly Critical Water Test Results, Quarterly Utility Water Test Results, Steam Test Results, and Water testing facilities Accreditation Certification.
Contract & Timeline
- Contract Type: Firm Fixed-Price (FFP)
- NAICS Code: 221310 (Water Supply and Irrigation Systems) with a size standard of $41 Million.
- Period of Performance: Base year (March 15, 2026 – March 14, 2027) with four (4) option years.
- Set-Aside: Small Business
- Published Date: February 23, 2026
- Site Visit: February 26, 2026, from 10-11:00 AM at the main hospital outpatient entrance security desk. Contact Carl Berning at carl.berning@va.gov or (612) 629-7888 to attend.
- Technical Questions Due: March 03, 2026, by 12:00 PM Central (via email to Cameron.rick@va.gov).
- Quotes Due: March 06, 2026, by 12:00 PM Central (via email to Cameron.rick@va.gov).
Evaluation
Award will be based on Lowest Price Technically Acceptable (LPTA), considering Price, Technical Acceptability, and Past Performance (3 years).
Additional Notes
Offerors must be registered and current in the System for Award Management (SAM.gov). The provided Wage Determination document outlines minimum wage and fringe benefit rates under the Service Contract Act, which bidders must incorporate into their proposals. Key personnel changes require 30 days' notice, and contractors are responsible for security requirements including background checks and PIV badges.