J047--Medical Gas Deficiency 610A4-26-507 (VA-26-00058207)

Amendment / Modification

This amendment modifies solicitation 36C25026Q0452 to extend the deadline for receipt of offers and to clarify the site visit and quote submission dates.

• Offer Receipt Deadline Extended: The hour and date for receipt of offers has been extended to May 18, 2026, at 10:00 AM EDT.

• Site Visit Clarification: An organized site visit is scheduled for Thursday, April 30, 2026, at 1:00 PM EST. Participants should meet at 2121 Lake Ave., Fort Wayne, IN 46805, Building 4.

• Quote Submission Date Clarification: The quote submission date and time is Monday, April 18, 2026, at 10:00 AM EST.

• The deadline for receipt of offers has been changed.

• The site visit date and time have been clarified.

• The quote submission date and time have been clarified.

• The deadline for submitting offers has been extended to May 18, 2026, 10:00 AM EDT.

• Bidders should note the clarified dates for the site visit and quote submission.

Solicitation

This solicitation is for construction services to correct deficiencies and perform maintenance on the medical gas (MED-GAS) systems at the VA Northern Indiana Health Care System (VANIHCS) located in Fort Wayne, Indiana. The goal is to reduce facility risk and ensure compliance with NFPA 99 and ASSE 6000 standards.

• Installation of a new area alarm panel for Recovery Room #3204.

• Relocation or modification of zone valve boxes in Rooms #3315 and #3304 to meet NFPA 99 requirements.

• Verification and potential installation of Nitrogen (N₂) zone valves for Operating Rooms #3232 and #3235.

• Installation of Waste Anesthetic Gas Disposal (WAGD) inlets in anesthetizing locations (Rooms #3210, #3218, #3232, and #3235).

• Post-construction testing and verification of alarm systems, zone valves, outlets/inlets, and source systems.

• Adherence to Infection Control Risk Assessment (ICRA) measures.

• Personnel must hold ASSE 6010 credentials; brazers must be qualified per ASME BPVC Section IX / AWS B2.2.

• Contract Type: Firm-Fixed-Price.

• Performance Period: 120 calendar days from Notice to Proceed.

• Estimated Magnitude: Between $100,000.00 and $250,000.00.

• Offers are due by 10:00 AM EDT on May 8, 2026.

• Quotes must be submitted via email only to Tiffany.Rausch@va.gov. Hand-delivered or mailed quotes will not be accepted.

• Requests for Information (RFIs) are due by May 7, 2026, at 10:00 AM EDT.

• This solicitation is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be VA-certified SDVOSBs in the SBA's Small Business Search at the time of offer submission and prior to award.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a Size Standard of $19.0 Million.

• A site visit is scheduled for Friday, April 30, 2026, at 1:00 PM at 2121 Lake Ave., Fort Wayne, IN 46805, Building 4.

• A quote guarantee of 20% of the quote price (not to exceed $3,000,000) is required.

• Performance and Payment Bonds will be required for awards over $30,000 and $150,000 respectively.

Form / Attachment / Pricing Sheet

This document is a "Medical Gas Systems Maintenance Inspection" report conducted by Evergreen Medical Services. It details the inspection and testing of medical gas systems at the VA Medical Center - Fort Wayne, performed to satisfy NFPA 99 section 5.1.14 requirements.

• Scope: Covers medical gas systems (Category 1-3) in new and existing facilities.
• Procedures: Follows NFPA 99 (2018 Edition) and industry best practices.
• Testing Performed: Includes inspection and testing of Master Alarms, Area Alarms, Valves, Outlets & Inlets, Gas Contaminants (particulate, dew point, odor), and Source Equipment.
• Qualifications: Technicians are qualified per NFPA 99 5.1.14 and ASSE standards.
• Findings: The report details specific test results, identifies deficiencies, and provides recommendations. A summary of deficiencies is provided, including issues with Area Alarms, Valves, and Outlets & Inlets.
• Annex: Contains recommendations for components found out of compliance with current codes but allowed to remain in use if not deemed a hazard by the AHJ.

This report provides a detailed account of the condition of the medical gas systems at the VA Medical Center - Fort Wayne as of January 5, 2026. It outlines specific tests performed, identifies deficiencies, and lists recommendations for remediation. Vendors interested in providing maintenance, repair, or upgrade services for medical gas systems at this facility would find this report crucial for understanding the current state of the systems, identifying potential areas for work, and estimating the scope and complexity of any future projects.

Form / Attachment / Pricing Sheet

This document, "Attachment IV - Specs.pdf", is a PDF attachment to the SAM.gov opportunity record. It contains specifications related to the opportunity.

The document is a PDF file containing specifications. The specific content of these specifications is not detailed in the provided metadata.

Bidders should review this attachment to understand the technical specifications and requirements for the opportunity. This information is crucial for preparing an accurate and compliant proposal.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services: Offerors will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction: Offerors will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Special Trade Construction: Offerors will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Certification: Offerors must acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (e.g., invoices, subcontracts) to verify compliance during contract performance or upon completion.
• Cooperation: Offerors must cooperate with the VA and provide requested documents for compliance determination.

This is a mandatory certification that must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide this completed certification will render the offer ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations applicable to the contract type (Services, General Construction, or Special Trade Construction) based on the predominant NAICS code.

Form / Attachment / Pricing Sheet

This document is a General Decision for Indiana, specifically detailing wage determinations for various construction-related trades across multiple counties. It serves as a reference for prevailing wages and fringe benefits required for federal and federally-funded construction projects in the specified areas.

• General Decision Number: IN20260002
• State: Indiana
• Construction Type: Building
• Covered Counties: A comprehensive list of Indiana counties is provided for "Building Construction" (excluding single-family homes and apartments up to 4 stories).
• Trade Classifications: Includes detailed wage and fringe benefit rates for various trades such as Asbestos Worker/Heat & Frost Insulator, Hazardous Material Handler, Boiler Maker, Bricklayer, Terrazzo Finisher/Worker, Tile & Marble Finisher/Setter, Carpenter, Millwright, Electrician, Elevator Mechanic, Power Equipment Operators (with detailed classifications), Truck Driver, Roofer, Sprinkler Fitter, Sheet Metal Worker (HVAC Duct Work), Painter, Glazier, Cement Mason/Concrete Finisher, Plasterer, Plumber/Pipefitter/Steamfitter, and Ironworker.
• Effective Dates: Each wage determination is associated with an effective date.
• Footnotes: Includes information on paid holidays and employer contributions for vacation pay.

This document is crucial for bidders to accurately estimate labor costs for any construction opportunity in the specified Indiana counties. It ensures compliance with federal labor standards by outlining the minimum prevailing wages and fringe benefits that must be paid to workers on covered projects. Bidders must consult this document to ensure their proposals reflect the correct labor costs, avoiding potential non-compliance issues.