J059--Elevator Preventive Maintenance, Repair and Service. Martins VAMC-Tiered Evaluation Amendment 0001

Amendment / Modification

• Amendment 0001 adds one (1) new hydraulic elevator located at the Martinsburg VAMC Women's Clinic to the existing solicitation.

• The Statement of Work and Equipment List have been updated to reflect this addition.

• The "Martinsburg Elevator Equipment List 2.0" document is referenced for an updated equipment list.

• The Statement of Work has been updated.

• The deadline for receipt of offers has been extended to February 27, 2026, at 9:00 AM EST.

• Offers must be acknowledged by one of the methods specified in the solicitation.

• Quotes are to be submitted to Trever.Turcotte@va.gov and William.Galletta@va.gov with the subject line "RFQ 36C2452600284-0001-Martinsburg Elevator PM, Repair, and Services."

Amendment / Modification

• This amendment adds one (1) new elevator located in the Women’s Clinic at the Martinsburg VAMC.

• The manufacturer's warranty for this new elevator ends on 02/28/2027.

• The scope of services is expanded to include maintenance, repair, and service for the newly added elevator.

• No changes to proposal deadlines or evaluation factors are indicated by this amendment. Bidders should consider the additional elevator and its warranty information when preparing their proposals.

Form / Attachment / Pricing Sheet

This document provides a detailed list of elevator equipment at the Martinsburg facility, including specifications and maintenance requirements. It serves as an attachment to inform potential bidders about the existing elevator systems that may be subject to maintenance, repair, or service contracts.

• Elevator Types: Lists various passenger, service, food service, morgue, cartlift, dumbwaiter, and hydraulic elevators.
• Specifications: Includes details such as type of control (AC Drive, Motion Control), capacity (e.g., 5000lbs, 4000lbs, 2500lbs), speed (e.g., 500fpm, 125fpm, 75fpm), and floors served.
• Maintenance Hours: Specifies the required monthly hours for preventive maintenance for each elevator type.
• Specific Locations: Identifies elevators in the Tranquility Bldg., Dental Bldg., Post Theater, and Women’s Health Clinic.
• Warranty Information: Notes that the Women’s Clinic Elevator is under warranty until 02/28/2027 and will be included in future maintenance services starting 02/29/2027.

This list is crucial for bidders to understand the scope and complexity of elevator systems requiring service. It highlights the variety of elevator types, capacities, and speeds, as well as specific locations and maintenance frequencies. Bidders should use this information to accurately price their proposals and assess their capability to service this diverse equipment. The note regarding the Women's Clinic Elevator warranty indicates a specific start date for service inclusion.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotes (RFQ) for a Blanket Purchase Agreement (BPA) for Vertical Transportation Equipment Maintenance (Elevators) at the Martinsburg VA Medical Center (VAMC). The BPA will cover maintenance, repair services, safety inspections, and testing for Vertical Transportation Equipment (VTE).

• Provide all management, supervision, labor, parts, material, tools, incidental engineering services, and transportation for maintenance, repair, inspection, testing, and component replacement of vertical transportation equipment.

• Maintain equipment in new condition and good working order, adhering to industry standards.

• Provide complete maintenance service, safety inspections, and tests on each elevator annually.

• Maintain a "Log Book" in each machine room detailing examinations and trouble calls.

• Comply with all applicable federal, state, and local laws, codes, and standards (e.g., ASME, NFPA, IBC).

• Perform cleaning and painting of elevator equipment and spaces.

• Maintain an adequate supply of new spare parts.

• This is a single award BPA.

• The ordering period will be for five (5) years.

• Pricing Period 1: 03-07-2026 to 03-06-2027

• Pricing Period 2: 03-07-2027 to 03-06-2028

• Pricing Period 3: 03-07-2028 to 03-06-2029

• Pricing Period 4: 03-07-2029 to 03-06-2030

• Pricing Period 5: 03-07-2030 to 03-06-2031

• The BPA expires on 03-06-2031, with potential for option extensions.

• The estimated BPA ceiling limit is $5,000,000.00 over the agreement period.

• Individual order limits may reach $350,000.00.

• Site Visit: Wednesday, February 18, 2026, at 9:00 AM EST.

• Questions Due: Friday, February 20, 2026, at 9:00 AM EST.

• Quotes Due: Wednesday, February 25, 2026, at 9:00 AM EST.

• Quotes will be evaluated using a tiered evaluation process: SDVOSB, VOSB, other Small Businesses, and Large Businesses.

• Evaluation Factors: Technical Qualifications, Past Performance, and Price (all equal in importance).

• Awards will be made on a best-value consideration.

• This procurement is a set-aside with a tiered evaluation approach prioritizing Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSBs listed in the SBA certification database to be eligible for award in the initial tiers.

• The solicitation is issued under FAR Part 12 and Simplified Acquisition Procedures FAR Part 13.

• Self-performance is highly valued; subcontractor use will be heavily reviewed and monitored.

• All employees must complete required training (OSHA, Infectious Control).

• Background checks are required for all personnel.

• The document includes extensive details on IT contract security, safety, maintenance, documentation, and quality control requirements.

Solicitation / RFP / RFQ

This solicitation is for Vertical Transportation Equipment Preventive Maintenance, Repair, and Service for elevators at the Martinsburg VA Medical Center (VAMC). The contract will be awarded using a tiered evaluation approach, prioritizing Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), followed by Veteran-Owned Small Businesses (VOSB), other Small Businesses, and finally other than small businesses.

• Preventive maintenance, repair, and service for vertical transportation equipment (elevators).

• The contract type is not explicitly stated, but it is referred to as a Blanket Purchase Agreement (BPA) in an attached document title.

• Period of performance is not specified in this notice.

• Response Date/Time: February 25, 2026, 9:00 am Eastern Time, New York, USA.

• Evaluation will be tiered, starting with SDVOSB, then VOSB, then other small businesses, and finally other than small businesses. The award will go to the highest tier with a fair and reasonable offer.

• This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSBC).

• NAICS Code: 561210

• Product Service Code: J059

• Contracting Office ZIP Code: 21201

• Place of Performance: Department of Veterans Affairs, Martinsburg, WV Medical Center, 510 Butler Avenue, Martinsburg WV 25405.

• Referenced attachments include: 36C24526Q0284-Vertical Transportation Equipment Maintenance BPA-Martinsburg VAMC, Martinsburg VA Map Site Map, and WAGE DETERMINATION-Martinsburg.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4297, Revision No. 32) for the Service Contract Act, specifically for Berkeley County, West Virginia. It lists various occupational classifications and their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for any bidder responding to a government contract in Berkeley County, West Virginia, that is subject to the Service Contract Act. It establishes the minimum wages and benefits that must be paid to employees performing work under such a contract. Key details include:

• Occupational Wage Rates: A comprehensive list of job titles (e.g., Accounting Clerk, Automotive Worker, Nurse, Computer Operator, Welder) with their minimum hourly pay rates.
• Fringe Benefits: Specifies required Health & Welfare benefits ($5.55/hour or $5.09/hour if EO 13706 applies), paid vacation (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years), and a minimum of eleven paid holidays per year.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining specific requirements and minimum rates for 2025 ($13.30/hour or the listed wage determination rate, whichever is higher).
• Hazardous Pay: Details differentials for working with ordnance and explosives (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Outlines requirements for furnishing and maintaining uniforms, including reimbursement rates for cleaning ($3.35/week).
• Conformance Process: Explains the procedure (using Standard Form 1444) for classifying and determining wages for occupations not listed in this determination.

Bidders must ensure their proposed labor costs align with these minimums to comply with the Service Contract Act and the terms of the solicitation.

Form / Attachment / Pricing Sheet

This document is a campus map and driving directions for the Martinsburg VA Medical Center. It serves as an attachment to provide visual guidance and logistical information for visitors and personnel.

• Building Labels: A numbered list correlating building numbers to their names and functions (e.g., Main Gate, Human Resources, Emergency Management, various clinics, administrative offices, and support facilities).
• Campus Map: A detailed aerial view of the medical center grounds, showing the layout of buildings, roads, parking lots, and entrances.
• Driving Directions: Step-by-step instructions for reaching the Martinsburg VA Medical Center from both North and South via I-81, including key turns and landmarks.

This map and directions are relevant for bidders who may need to visit the facility for site visits, pre-proposal conferences, or to deliver/inspect equipment or services related to an opportunity. It helps in understanding the physical layout of the medical center and planning travel to the site.