J059-- New Base 4 Dormakaba Lock PM and Repair MILWAUKEE VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 12 (36C252), has issued a Request for Quote (RFQ) for Dormakaba Lock Preventative Maintenance and Repair Services at the VA Medical Center (VAMC) in Milwaukee, WI. This unrestricted acquisition seeks a contractor to provide comprehensive maintenance, repair, and technical support for the facility's Dormakaba lock system. Quotes are due by June 16, 2026, at 10:00 AM CDT.
Scope of Work
The contractor will be responsible for maintenance, repair services, and technical support for the Dormakaba lock system. Key requirements include:
- Access to a technical help desk during normal business hours.
- On-site quarterly preventative maintenance (8 hours per visit), covering system updates, audit log generation, diagnostics, battery verification/replacement, lock servicing, hardware cleaning/calibration, software upgrades, keycard reprogramming, and remote access controller checks.
- DormaKaba certification is mandatory for the performing contractor.
- An emergency response plan with support within 4 hours of an incident report.
- Adherence to VA facility requirements, security protocols, and VHA Directive 1192 (influenza vaccination/masking).
Contract Details
- Type: Firm-Fixed Price (FFP) contract, utilizing simplified acquisition procedures under FAR Part 12.
- Period of Performance: A base year from August 1, 2026, to July 31, 2027, with four (4) one-year option periods.
- Estimated Value: $25 Million.
- NAICS Code: 561621 (Security Systems Services).
- Set-Aside: Unrestricted.
Submission & Evaluation
- Quotes must be submitted via email to MICHELLE.KLUG2@va.gov.
- Submission Deadline: June 16, 2026, 10:00 AM CDT.
- Questions Due: June 10, 2026, 10:00 AM CDT.
- Evaluation Factors: Price, Technical Capability, and Experience/Past Performance.
- Eligibility: Offerors must be registered in SAM.gov.
- Required Submissions: Signed RFQ, completed Price Schedule, SF 1449 blocks, VAAR 852.219-75 certification, and FAR 52.212-3 representations.
Additional Notes
The solicitation incorporates various FAR and VAAR clauses, including those related to commercial items, cybersecurity, personnel vetting, and electronic invoicing via the Tungsten Network. Adherence to VA facility rules, drug-free policies, and no-smoking policies on campus is required.