J059-- New Base 4 Dormakaba Lock PM and Repair MILWAUKEE VAMC

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for maintenance, repair services, and technical support for the Dormakaba lock system at the VA Medical Center (VAMC) in Milwaukee, WI. The acquisition is unrestricted and uses FAR Part 12 procedures for commercial items.

• Provide all travel, labor, supervision, materials, tools, and equipment for maintenance, repair, and technical support of the Dormakaba lock system.

• Access to a technical help desk during normal business hours and unlimited technical assistance.

• On-site quarterly maintenance for approximately 118 RT+ locks across two buildings.

• Each quarterly visit includes system date/time updates, audit log generation, diagnostics, battery verification/replacement (VA supplies batteries), lock servicing, hardware cleaning/calibration, software upgrades, keycard reprogramming, and RAC 5XT verification/reprogramming.

• Contractor must use Attachment A - Preventative Maintenance Checklist.

• Provide on-line training library access and software version upgrades as needed.

• Emergency response plan for support within 4 hours of incident report.

• Contractor must be subcontracted to certified installer/service providers and hold active Dormakaba certification.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base period (08-01-2026 to 07-31-2027) plus four (4) option years.

• Estimated Value: Not explicitly stated, but Block 9 indicates a potential value of $25 Million.

• Quotes must be submitted via email to MICHELLE.KLUG2@va.gov by the solicitation due date (June 16, 2026, 10:00 AM CDT).

• Key submission items include: Signed RFQ, completed Price Schedule, SF 1449 blocks, VAAR 852.219-75 fill-ins, and FAR 52.212-3 (if different from SAM).

• Technical Capability requires demonstration of ability to meet SOW requirements, including Dorma Kaba certification, understanding of Service Contract Labor Standards (SCLS), and adherence to DOL Wage Determination.

• Experience/Past Performance requires a narrative of similar services provided to comparable facilities within the last five years.

• Evaluation Factors: Price, Technical Capability, and Experience/Past Performance. Award will be made to the responsible quoter whose quotation is most advantageous to the Government.

• Questions must be submitted via email to MICHELLE.KLUG2@va.gov by June 10, 2026, 10:00 AM CDT.

• This acquisition is unrestricted.

• Vendors must be registered in SAM.gov.

• NAICS Code: 561621 (Security Systems Services) or 561622 (Locksmiths) - Note: Price/Cost Schedule lists 561622.

• Size Standard: $25 Million.

• All contractor personnel require background checks and PIV cards.

• Facility requirements include adherence to VA rules, drug-free environment, and no smoking.

• Contractor must comply with VHA Directive 1192 regarding influenza vaccination or masking.

• Electronic invoice submission is required via Tungsten Network.

• The document includes numerous FAR and VAAR clauses related to contract terms, security, personnel vetting, and payment procedures.