J061--EMERGENCY POWER SUPPLY SYSTEM SERVICE

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the maintenance, repair, testing, and inspection of the Emergency Power Supply System (EPSS) and Stored Emergency Power Supply System (SEPSS) at the VA Sierra Nevada Health Care System (VASNHCS).

• Provide all necessary personnel, equipment, supplies, and services for the EPSS and SEPSS.

• Perform maintenance, repair, testing, and inspection in accordance with VHA Directive 1028, The Joint Commission (TJC), NFPA 70, NFPA 99, NFPA 110, manufacturer's, OSHA, Federal, State, and local standards.

• Services include weekly, monthly, quarterly, semi-annual, annual, and tri-annual inspections and tests for generators, Automatic Transfer Switches (ATS), and Uninterrupted Power Sources (UPS).

• Specific tasks include load bank testing, fuel testing, battery replacement, and inspection of associated components.

• The contractor must be available 24/7/365 for emergency response within 1-hour of the Reno, NV area.

• Services must be performed to the standards outlined in the referenced codes and manufacturer guidelines.

• Specific testing frequencies and durations are detailed for each type of equipment (e.g., weekly generator inspections, monthly generator load tests, annual ATS tests).

• Reporting of test results and deficiencies is required within seven days of service completion.

• The period of performance includes a base year (April 16, 2026 - April 15, 2027) and four option years.

• Services are to be performed at the VA Sierra Nevada Health Care System, Reno, NV.

• Contractors must possess relevant certifications and a minimum of three years of experience in healthcare or similar facilities.

• OSHA-approved 10-hour construction safety training is required for all personnel.

• Specific safety training, including electrical safety and OSHA standards, is mandatory.

• Contractors must have access to and be familiar with the latest versions of relevant codes and standards (NFPA 70, 70B, 70E, 110; OSHA 29 CFR 1910).

• Battery replacement for generators and UPS systems is included in the scope, with specific replacement schedules outlined (e.g., 3-year for generators, 5-year for UPS A & B).

• Any work outside the scope of this contract requires prior written approval and a modification or purchase order.

Solicitation / RFP / RFQ

This solicitation is for Emergency Power Supply System Services, specifically for Generator, ATS and UPS Testing, Inspections, and Battery Replacement Services, as detailed in the Performance Work Statement.

• Generator, ATS and UPS Testing, Inspections, and Battery Replacement Services.

• Services are to be performed in accordance with the Performance Work Statement.

• Contract Type: Firm-Fixed-Price (as per E.4 52.216-1).

• Period of Performance:

  • Base: 04-16-2026 to 04-15-2027
  • Option 1: 04-16-2027 to 04-15-2028
  • Option 2: 04-16-2028 to 04-15-2029
  • Option 3: 04-16-2029 to 04-15-2030
  • Option 4: 04-16-2030 to 04-15-2031

• Total contract duration, including options, shall not exceed five (5) years (as per C.3 52.217-9).

• Option to extend services for up to six months is available (as per C.2 52.217-8).

• Offer Due Date: March 20, 2026, 10:00 AM PST.

• Questions Deadline: Must be submitted within 5 days of RFQ close date, no later than February 13, 2026, 10:00 AM PST.

• Submission Instructions: Quotes must be submitted electronically to Kulvinder Brar at kulvinder.brar@va.gov. The quote must be prepared in three separate parts: "Technical Capability", "Past Performance", and "Price".

• Evaluation Factors:

  1. Technical Capability (Approach to PWS)
  2. Past Performance
  3. Price

• Evaluation Approach: Offers will be evaluated based on price and other factors to determine the most advantageous to the Government. The Government may consider quotes other than the lowest price if they provide additional benefits. Options will be evaluated by adding the total price for all options to the total price for the basic requirement.

• This acquisition is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be registered and "Verified" as an SDVOSB concern in https://veterans.certify.sba.gov/ on the date quotes are due and at the time of award.

• VAAR Clause 852.219-75 (Certificate of Compliance for Services) must be completed and included with the quote, otherwise the offer will be considered ineligible for award.

• NAICS Code: 811310

• Size Standard: $12.5 Million

• Offerors must follow submission instructions in Addendum to FAR Provision 52.212-1 and 52.212-2. Failure to do so may result in an unfavorable evaluation or non-consideration for award.

• Contractors must be registered in the System for Award Management (SAM) and have a SAM Unique Entity ID (UEI) number.

• Supplemental insurance requirements include General Liability ($500,000 per occurrence) and Automobile Liability ($200,000 per person; $500,000 per occurrence; $20,000 property damage).

Amendment / Modification

• The due date for the solicitation has been extended.

• An updated Performance Work Statement (PWS) has been included.

• Updated technical evaluation factors under FAR 52.212-1 and 52.212-2, including addendums, have been incorporated.

• Solicitation due date

• Performance Work Statement (PWS)

• Technical evaluation factors (FAR 52.212-1 and 52.212-2)

• The new deadline for receipt of offers is March 20, 2026, at 10 AM PDT.

• Bidders should review the updated PWS and technical evaluation factors when preparing their proposals.

• A site visit is recommended before the new due date. Arrangements can be made by contacting the Contracting Officer for VASNHCS in Reno, NV.

Solicitation / RFP / RFQ

This solicitation is for Emergency Power Supply System (EPSS) and Stored Emergency Power Supply System (SEPSS) maintenance, repair, testing, and inspection services for the VA Sierra Nevada Health Care System (VASNHCS) in Reno, NV. The goal is to ensure continuous patient care during power outages by maintaining critical power systems.

• Maintenance, repair, testing, and inspection of EPSS and SEPSS.

• Includes generators, Automatic Transfer Switches (ATS), and Uninterruptible Power Sources (UPS).

• Adherence to standards from VHA Directive 1028, The Joint Commission (TJC), NFPA 70, NFPA 99, NFPA 110, NFPA 111, OSHA, and manufacturer specifications.

• Specific testing frequencies (weekly, monthly, annual, tri-annual) and procedures are detailed in the Performance Work Statement (PWS).

• Battery replacement for generators and UPS systems.

• Fuel testing for storage tanks.

• Contractor must possess Engine Manufacturer certification or equivalent training, OSHA 10-hour construction safety training, and at least three years of relevant experience.

• Employees must hold a certified Electrical Contractor License for Nevada.

• Contractor must have a 24/7 presence in the Reno, NV area and respond to emergencies within 1 hour.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base year (April 16, 2026 - April 15, 2027) with four one-year option periods.

• Estimated Value: $12.5 Million (for the base period).

• Offers must be submitted electronically via email to Kulvinder Brar at kulvinder.brar@va.gov.

• Quotes must be prepared in three separate parts: Technical Capability, Past Performance, and Price.

• All questions must be submitted via email no later than five (5) business days prior to the quote due date.

• Offer Due Date: February 20, 2026, 10:00 AM PST.

• Evaluation Factors: Technical Approach, Past Performance, and Price.

• Technical Approach requires detailed information on company capabilities, quality assurance, personnel, and adherence to specific certifications.

• Past Performance requires 3-5 recent and relevant references.

• Price will be evaluated for fairness and reasonableness.

• This acquisition is set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be registered and "Verified" as an SDVOSB concern in https://veterans.certify.sba.gov/ on the quote due date and at the time of award.

• VAAR Clause 852.219-75 (Limitations on Subcontracting) must be completed and included with the quote.

• All questions must be submitted within 5 days of the RFQ close date.

• Offerors must follow submission instructions in Addendum to FAR 52.212-1.

• Failure to follow instructions may result in unfavorable evaluation or exclusion.

• Attached documents include Systems Information, Quality Assurance Surveillance Plan Generator, and Reno WD.

Other / Unclassified

This document is a Wage Determination from the U.S. Department of Labor, Wage and Hour Division, issued under the Service Contract Act. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits required for contracts in specific geographic areas (State: Nevada, Area: Nevada Counties of Storey, Washoe).

This document is crucial for potential bidders on federal contracts in the specified Nevada counties. It outlines the legally mandated minimum wages and benefits that must be paid to employees performing work under such contracts. Bidders must use this information to accurately calculate labor costs when preparing their proposals, ensuring compliance with federal labor laws. The document also details provisions for paid sick leave (EO 13706), minimum wage adjustments (EO 13658), vacation, and holidays, which are all critical components for accurate cost estimation and contract compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) outlines the procedures and guidelines the VA Sierra Nevada Health Care System, Facilities Management Service will use to ensure the contractor meets the required performance standards for the "EMERGENCY POWER SUPPLY SYSTEM SERVICE AND STORED EMERGENCY POWER SUPPLY SYSTEM SERVICE" contract.

This QASP details the methods for monitoring contractor performance against the PWS and the contractor's Quality Control Plan (QCP). It aims to ensure the government pays only for services received and defines roles, responsibilities, performance objectives, monitoring methodologies, documentation requirements, and analysis of monitoring results.

• Performance standards and quality levels are detailed in the associated PWS.
• Meeting required service or performance levels is tied to contractor payment; failure to meet levels will result in deductions.
• Acceptable Quality Levels (AQLs) are structured to incentivize contractor performance, with negative incentives for shortfalls.
• Critical activities, such as those involving emergency generators, require 100% performance.
• Customer satisfaction is a key indicator, measured through customer complaints.

Not explicitly detailed in this document, but refers to services for the VA Sierra Nevada Health Care System.

• The contractor is responsible for its quality control program, including self-inspection of quality, timeliness, responsiveness, and customer satisfaction.
• The government will monitor performance and review contractor reports.
• Surveillance techniques include random monitoring, 100% inspection, and periodic inspection.
• Customer complaints must be submitted in writing to the COR to be considered valid.
• The Contracting Officer's Representative (COR) is responsible for technical administration and government surveillance.
• Performance management focuses on outcomes rather than compliance with processes, allowing contractor flexibility for innovation.

Form / Attachment / Pricing Sheet

This document appears to be a detailed log or inventory of generators, Automatic Transfer Switches (ATS), and Uninterruptible Power Supplies (UPS) units. It outlines the maintenance and testing schedule for each unit, including various inspection frequencies (weekly, monthly, quarterly, semi-annual, tri-annual) and annual services like load tests and battery replacements.

• Unit Identification: Unit number, model number, and serial number.
• Maintenance Schedule: Checkmarks indicating completion of weekly, monthly, quarterly, semi-annual, and tri-annual inspections.
• Annual Services: Dates for annual service, annual load test, and battery replacement (3-year and 5-year).
• Location: Building or area where the unit is located.
• Notes: Specific details regarding testing requirements (e.g., "X 4HR EACH YR."), battery replacement dates, and special testing conditions (e.g., "Saturday testing").
• Summary of Units: A final section summarizes the total number of generators, portable generators, ATS units (including those requiring Saturday testing and before-hours testing), and UPS units with their respective replacement dates.

This document is crucial for bidders responding to an opportunity related to the maintenance, testing, or replacement of these critical power systems. It provides a comprehensive list of existing equipment, their locations, current maintenance status, and upcoming service needs. Bidders can use this information to:

• Understand the scope and scale of services required.
• Estimate labor and material costs for maintenance and testing.
• Identify specific equipment requiring attention or replacement.
• Tailor their proposals to the exact needs outlined in the document.

Solicitation / RFP / RFQ

This is a presolicitation notice for the VA Sierra Nevada Health Care System in Reno, NV. The government intends to procure maintenance, repair, testing, and inspection services for the Emergency Power Supply System (EPSS) and Stored Emergency Power Supply System (SEPSS).

• Maintenance, repair, testing, and inspection of the EPSS and SEPSS.

• Not specified in this notice.

• The solicitation is scheduled to be released on or about February 6, 2026.

• The tentative quote due date is February 20, 2026, at 10:00 AM PST. The exact due date and time will be provided in the solicitation.

• Bidders are advised to review all documents and submit requests for information if clarifications are needed.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Product Service Code: J061

• NAICS Code: 811310

• Contracting Office ZIP Code: 93721

• Place of Performance: VA Sierra Nevada Healthcare System, Reno, NV 89502, USA.

• Contact: Kulvinder Brar, Contracting Specialist, kulvinder.brar@va.gov

Form / Attachment / Pricing Sheet

This document lists the manufacturers and specifications for various generators and automatic transfer switches (ATS) associated with the opportunity. It appears to be an informational attachment detailing existing or required equipment.

Generators:

• Manufacturers: Caterpillar, Detroit, MTU, John Deere, Kubota, ONAN
• Specific Models/Types & Capacities (KW):
  • Gen 1: 600KW (Caterpillar)
  • Gen 2: 240KW (Detroit)
  • Gen 4: 750KW (Caterpillar)
  • Gen 5: 450KW (Caterpillar)
  • Gen 6: 1000KW (MTU)
  • Gen 7: 90KW (John Deere)
  • Gen 8: 1000KW (Caterpillar)
  • Gen 9: 450KW (Caterpillar)
  • Gen 10: 1300KW (Caterpillar)
  • Gen 11: 450KW (Caterpillar)
  • Portable 15kw: Kubota
  • Portable 45kw: Kubota
  • Duv: ONAN
• Fuel Type: All listed generators are Diesel.

Automatic Transfer Switches (ATS):

• Manufacturers: Zenith, Metron, ASCO, Caterpillar
• Specific Locations/Applications: A comprehensive list is provided, including ATS 3/BH 5 (Zenith), ATS 4/BH 5 (Zenith), ATS FIRE PUMP C0330 PIPE SHOP (Metron), ATS HEEA (ASCO), ATS MRI (Zenith), ATS IRM/UPS (Caterpillar), and many others.

This document is crucial for bidders to understand the specific types, manufacturers, and capacities of generators and ATS units that may be part of the procurement. Bidders should use this information to ensure their proposed solutions align with the specified equipment or to identify potential areas for substitution or upgrade if allowed by the solicitation. It provides a baseline for understanding the scale and technical requirements related to power generation and distribution.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the maintenance, repair, testing, and inspection of the Emergency Power Supply System (EPSS) and Stored Emergency Power Supply System (SEPSS) at the VA Sierra Nevada Health Care System (VASNHCS) in Reno, NV, in compliance with relevant standards (VHA Directive 1028, TJC, NFPA 70, 99, 110, OSHA, manufacturer, and local agencies).

• Provide all personnel, equipment, supplies, and services for EPSS and SEPSS maintenance, repair, testing, and inspection.

• Services include weekly, monthly, semi-annual, annual, and tri-annual testing and maintenance of generators, Automatic Transfer Switches (ATS), and Uninterrupted Power Sources (UPS).

• Specific tasks include generator load testing (weekly, monthly, annual, tri-annual), ATS testing, fuel testing, UPS battery replacement and testing, and inspection of associated components.

• Contractor must provide a 24/7 response capability to the Reno, NV area with a 1-hour emergency response time.

• Compliance with TJC Environment of Care Standards (EC.02.05.07), NFPA 70, 99, 110, OSHA, and manufacturer specifications.

• Specific testing frequencies and durations are detailed (e.g., weekly inspections, 30-minute monthly generator tests, 4-hour tri-annual generator tests).

• Reporting requirements include comprehensive written reports within seven days of service completion, with immediate notification of any deficiencies.

• VA Sierra Nevada Health Care System, 975 Kirman Ave, Reno, NV, 89402.

• Performance includes scheduled work during normal hours (Monday-Friday, 0730-1600, excluding federal holidays) and some work outside normal hours (e.g., early mornings, Saturdays) as specified.

• Contractors must possess Engine Manufacturer certification or equivalent training for generators, ATS, and UPS, and have completed OSHA 10-hour construction safety training.

• Minimum of three years of experience in healthcare, industrial, educational, and commercial facilities.

• Employees must have electrical safety training (OSHA 29 CFR 1910 Subpart S, NFPA 70E) and a certified Electrical Contractor License for Nevada.

• Contractors must have access to relevant standards and manuals (NFPA 70, 70B, 70E, 110; OSHA 29 CFR 1910; VHA Directive 1028).

• Contractor must provide all necessary tools, equipment, and PPE.

• Environmental spill and hazardous material disposal protocols must be followed.

• Contractors shall not have access to VA systems or sensitive information.

Sources Sought Announcement

This is a Sources Sought Announcement for Emergency Power Supply Systems services for the VA Sierra Nevada Health Care System (VASNHCS). The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is gathering information to determine procurement strategy. No solicitation is currently available, and this announcement is for informational purposes only.

• Services include Generator, ATS, and Up testing, inspections, and battery replacement as detailed in the attached Draft Performance Work Statement (PWS).

• The NAICS Code is 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a small business size standard of $12.5 Million.

• A draft PWS is attached.

• Interested contractors must submit a capability statement via email to Kulvinder.Brar@va.gov by 1:00 P.M. PST on December 19, 2025.

• The government will use the submitted information to determine its business type decision.

• Contractors must be registered in the System for Award Management (SAM).

• SDVOSB and VOSB firms must be registered and verified at Veteran Small Business Certification (sba.gov) at the time of submission.

• For small businesses, there is a Limitations on Subcontracting requirement (FAR 52.219-14 and FAR 52.219-27), stating at least 50% of contract performance costs for personnel must be expended for employees of the concern.

1. Company’s Socioeconomic Status (e.g., small business, large business, SDVOSB, VOSB).
2. If SDVOSB or VOSB, SBA registration status.
3. Company legal name and Unique Entity ID (SAM).
4. Primary point of contact (phone and email).
5. Capabilities Statement.
6. Description of experience with Emergency Power Supply Systems services as per the Draft PWS.
7. List of similar Government and Commercial projects.
8. Identification of services to be performed by own personnel vs. subcontracted, and percentage of subcontracted costs.
9. GSA Contract Number (if applicable).
10. Price estimate for Base plus 4 Option Years.

• Failure to provide requested information (items 1-9) will be considered non-responsive.
• This synopsis is not a commitment to award a contract.