J061--Triennial Electrical Inspection for VA Wilkes-Barre

Amendment / Modification

• The deadline for receipt of offers has been extended.

• The original due date was April 3, 2026, at 15:00 EST.

• The new due date is April 10, 2026, at 15:00 EST.

• The "RESPONSE DATE/TIME/ZONE" field in the solicitation details.

• Bidders now have until April 10, 2026, 15:00 EST to submit their offers.

Amendment / Modification

This amendment (0001) to Solicitation 36C24426Q0250 makes the following key changes:

• RFI Responses Posted: Responses to vendor Requests for Information (RFIs) are now included, with specific answers provided for various questions regarding technical details, previous contracts, and performance periods.

• RFQ Due Date Extended: The response deadline for the Request for Quotation (RFQ) has been extended from March 27, 2026, 15:00 EST to April 3, 2026, 15:00 EST.

• Performance Period Clarified: The contract performance period has been extended from 6 months to 12 months from the award date.

• NAICS Code Change: The North American Industry Classification System (NAICS) code has been changed from 238210 to 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance).

• Technical Clarifications:

  • Single line drawings are provided as Attachment 5.
  • IR scan work can be performed during weekdays during normal VA hours.
  • VA will provide escorts for access but not remove electrical covers.
  • IR scans should be performed if IR ports exist; otherwise, report the lack of ports.
  • All three generators will be tested during a single 4-hour power outage.
  • Protective device settings are to be adjusted as proposed in Attachment 4.
  • Power and lighting will be available in substations during de-energized testing.

• RFQ Due Date

• NAICS Code

• Performance Period

• Various technical requirements and clarifications detailed in the RFI responses.

Offerors must acknowledge receipt of this amendment. The due date for offers has been extended to April 3, 2026, 15:00 EST. Bidders should review all RFI responses and updated information before submitting their quotes.

Amendment / Modification

This amendment extends the Response Date/Time for Solicitation 36C24426Q0250.

• The RFQ due date is extended from March 20, 2026, at 15:00 EST to March 27, 2026, at 15:00 EST.

• Response Date/Time

• The deadline for submitting offers has been extended to March 27, 2026, at 15:00 Eastern Time.

Amendment / Modification

This amendment extends the Response Date/Time for Solicitation 36C24426Q0250.

• The Response Date/Time is changed.

• The hour and date specified for receipt of Offers is extended to March 20, 2026, 15:00 Eastern Time, New York, USA.

Amendment / Modification

• The due date for the Request for Quotation (RFQ) has been extended.

• The original due date was March 6, 2026, at 15:00 EST.

• The new due date is March 13, 2026, at 15:00 EST.

• The hour and date specified for receipt of Offers.

• The deadline for submitting offers has been extended to March 13, 2026, 15:00 EST.

Solicitation

This solicitation is for Triennial Electrical Inspection services at the Wilkes-Barre VA Medical Center (WBVAMC). The services include maintenance, inspection, testing, and calibration of the Electrical Power Distribution System and its components.

• Perform maintenance, inspection, and testing of the Electrical Power Distribution System.

• Conduct system function tests and infra-red scanning.

• Perform a 4-hour power outage test and generator load bank testing.

• Provide a comprehensive written test report within 7 days of completion.

• Ensure all personnel are certified and trained (NETA, OSHA).

• Utilize specific tools, equipment, and Personal Protective Equipment (PPE).

• Comply with relevant standards and directives (NFPA 70, 70B, 70E, 99, 110; OSHA 29 CFR 1910; VHA Directive 1028; ANSI/NETA MTS-2015).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Six (6) months upon award.

• Estimated Value: Not explicitly stated, but NAICS code 238210 with a size standard of $19 Million.

• Quotes are due by March 6, 2026, at 15:00 EST.

• Questions are due by March 3, 2026, at 15:00 EST.

• Quotes must be submitted via email to Allan Tabliago at allan.tabliago@va.gov.

• Evaluation factors: Price, Minimum Qualifications, and Compliance with quote submission instructions.

• Offerors must be registered in SAM and VetCert.

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offerors must comply with VAAR 852.219-75 (Limitations on Subcontracting for Services).

• The solicitation number is 36C24426Q0250.

• Several attachments provide detailed information on equipment inventory, testing requirements, reference tables, protective device settings, and power system drawings.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75, is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the offeror's bid, quotation, or proposal.

• Services Contract Limitation: The contractor will not pay more than 50% of the government-paid amount to firms that are not certified Small Disadvantaged Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Limitation: The contractor will not pay more than 85% of the government-paid amount to non-certified SDVOSBs or VOSBs.
• Special Trade Construction Limitation: The contractor will not pay more than 75% of the government-paid amount to non-certified SDVOSBs or VOSBs.
• Certification Requirement: Offerors must complete, sign, and return this certification with their submission.
• Penalties: False certifications may lead to criminal, civil, or administrative penalties, including prosecution under 18 U.S.C. 1001.
• Compliance Verification: The VA may require documentation to verify compliance during or after contract performance.

This form is critical for bidders. Failure to complete and submit this certification with the offer will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and agree to the specified subcontracting limitations based on the contract type (services, general construction, or special trade construction) to ensure their proposal is compliant.

Form / Attachment / Pricing Sheet

This document, "Atch 7 Price Cost Schedule.docx", provides the pricing structure for the opportunity. It outlines the specific items for which pricing is required.

• ITEM NUMBER: 0001
• DESCRIPTION OF SUPPLIES/SERVICES: Services required to perform electrical testing in accordance with the statement of work and to meet the requirements of VHA Directive 1028.
• QUANTITY: 1.00
• UNIT: EA (Each)
• Fields for UNIT PRICE and AMOUNT are provided for completion.
• PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors
• PRODUCT/SERVICE CODE: H259 - Equipment and Materials Testing - Electrical and Electronic Equipment Components
• A GRAND TOTAL field is included.

Bidders must use this schedule to provide their pricing for the specified electrical testing services. The NAICS and PSC codes indicate the primary industry and service category for this procurement, helping bidders determine their eligibility and the nature of the requirement.

Other / Unclassified

This document is a revision of the Service Contract Act (SCA) Wage Determination No. 2015-4239, dated December 3, 2025. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits applicable to federal service contracts within specific geographic areas (Pennsylvania Counties of Lackawanna, Luzerne, Wyoming).

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to employees performing work under a Service Contract Act-covered contract. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance with federal regulations. It details rates for a wide range of occupations, from administrative support to technical roles, and includes information on paid sick leave, vacation, and holidays.

Form / Attachment / Pricing Sheet

This document contains "Atch 5 Power Systems Study Drawings 1 through 22.pdf", which are part of a larger "A&E PERFORM ARC FLASH STUDY" for the Wilkes-Barre VAMC. These drawings are one-line diagrams detailing the electrical power distribution system, including switchboards, transformers, and circuit breakers across various buildings.

• Detailed one-line diagrams of the electrical power distribution system.
• Identification of switchgear, transformers, and circuit breakers with their specifications.
• Cable and conductor information, including size and length.
• Location of electrical equipment within specific buildings and rooms.
• Arc flash study data, including short circuit current (Isc) and fault current (Isc SLG) values.

These drawings are crucial for any bidder involved in the "A&E PERFORM ARC FLASH STUDY" project. They provide the detailed electrical system architecture necessary for understanding the existing conditions, performing the arc flash hazard analysis, and identifying potential safety risks. Bidders will need to reference these diagrams to ensure their study accurately reflects the facility's electrical infrastructure.

Form / Attachment / Pricing Sheet

This document, "Atch 4 Protective Device Setting Adjustments.pdf", is a report detailing existing and proposed settings for various protective devices, specifically MV Fuses and MV Relays, as well as LV Static Trip Breakers and LV Thermal Magnetic Breakers. It serves as a reference for understanding current configurations and planned changes.

• MV Fuses (Section 4.2): Lists existing and proposed settings for medium voltage fuses, including manufacturer, voltage, description, cartridge size, trip settings, and manufacturer type.
• MV Relays (Section 4.3): Details existing and proposed settings for medium voltage relays, including protective device, function, manufacturer, class, description, CT ratio, and settings for Segments 1 through 5.
• LV Static Trip Breakers (Section 4.5): Provides existing and proposed settings for low voltage static trip breakers, including device name, voltage, manufacturer, type, sensitivity, and various trip/inst/GFPU/GFD settings.
• LV Thermal Magnetic Breakers (Section 4.6): Presents existing and proposed settings for low voltage thermal magnetic breakers, including device name, manufacturer, model, type, sensor plug, and LT/INST settings.
• Highlighted values: Indicate proposed setting changes.

This document is relevant to bidders as it provides detailed technical specifications and proposed modifications to protective devices. Understanding these settings is crucial for bidders to assess the scope of work, potential impact on existing infrastructure, and to ensure compatibility with proposed solutions. Any bidder proposing equipment or services that interact with these protective devices must consider these settings for accurate proposal development and system integration.

Form / Attachment / Pricing Sheet

This document, "Atch 3 ANSINETA MTS-2015 Reference Tables and Appendix A.pdf", contains reference tables and Appendix A from the NETA MTS-2015 standard. It is provided as supplementary material to the main NETA MTS-2023 standard.

• Reference Tables: These tables likely contain data, specifications, or guidelines related to maintenance testing of electrical power equipment and systems, complementing the main standard.
• Appendix A: This appendix provides definitions for terms used within the NETA standards, ensuring clarity and consistent understanding of technical language.

This document serves as a reference for understanding the technical specifications and terminology used in the NETA MTS-2023 standard. Bidders involved in electrical maintenance testing may need to consult these tables and definitions to ensure compliance with the standards referenced in a solicitation or contract. It helps in understanding the scope and requirements for testing procedures and equipment.

Other / Unclassified

This document is the "2023 MTS Standard for Maintenance Testing Specifications for Electrical Power Equipment and Systems" published by the InterNational Electrical Testing Association (NETA). It provides comprehensive guidelines and procedures for the inspection and testing of electrical power equipment and systems to ensure their continued serviceability, condition of maintenance, and reliability.

This document outlines the industry-standard procedures and specifications for maintenance testing of electrical equipment. If the opportunity involves the procurement of services related to the testing, inspection, or maintenance of electrical power equipment and systems, this document would serve as a critical reference for the required standards, methodologies, and performance criteria. Bidders offering such services would need to demonstrate compliance with these NETA standards.

Form / Attachment / Pricing Sheet

This document, "Attachment 1: Inventory of Electrical Power Distribution System Equipment," provides a detailed list of equipment associated with the maintenance, inspection, and testing of the electrical power distribution system at the Wilkes-Barre VA Medical Center. It serves as a reference for the types and quantities of equipment that may be involved in the opportunity.

• Switchgear and Switchboard Assemblies: Lists various medium and low-voltage switchgear and switchboards, including specifications like voltage, amperage, phase, and wire configuration, and specific building locations.
• Transformers: Details dry-type, air-cooled (small and large), and liquid-filled transformers, specifying KVA ratings, primary and secondary voltages, and quantities.
• Metal Enclosed Busways: Outlines busway risers by building and location, including length, amperage, and voltage.
• Switches: Lists low-voltage air switches and medium-voltage air switches, including type and quantity.
• Circuit Breakers: Provides an extensive list of air, insulated-case/molded-case, and low-voltage power circuit breakers, detailing manufacturer, model, amperage, voltage, and pole configuration.
• Motor Control Centers (MCCs): Describes various low-voltage MCCs, specifying voltage, amperage, main circuit breaker details, and starter sizes.
• Emergency Systems: Lists engine generators with their respective KW ratings and fuel type.
• Transfer Switches: Details various transfer switches by manufacturer, amperage, and voltage.
• Grounding Systems & Ground-fault Protection: References specific equipment from other sections.

This attachment is crucial for bidders to understand the existing electrical infrastructure at the Wilkes-Barre VA Medical Center. It provides a comprehensive inventory of the equipment that may require maintenance, inspection, or testing, allowing vendors to assess their capabilities, resources, and the scope of work involved in the opportunity.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically Triennial Electrical Inspection services for the VA Wilkes-Barre facility. The procurement is conducted in accordance with FAR subpart 12.6.

• Triennial Electrical Inspection services.

• The inspection scope is detailed in the attached documents, including "Inventory of Electrical Power Distribution System Equipment" and "ANSINETA MTS-2015 Maintenance inspection and testing."

• Award will be made to the response most advantageous to the Government.

• The solicitation is issued as an RFQ (Request for Quotation).

• Quotes are requested; a written solicitation document will not be issued.

• Questions regarding the notice must be received no later than March 3, 2025, by 15:00 ET via email to allan.tabliago@va.gov. No questions will be accepted after this date, and no phone calls will be accepted.

• Submission of quotes must be received no later than March 6, 2025, by 15:00 ET via email to allan.tabliago@va.gov.

• Late submissions will be treated in accordance with FAR 52.212-1(f).

• This solicitation is set-aside 100% for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The associated NAICS code is 238210 with a small business size standard of $19.0 million.

• The contracting office is Network Contracting Office 4 Services 2, Philadelphia, PA.

• The place of performance is Wilkes-Barre VAMC, Wilkes Barre, PA 18711.

• Several attachments are provided, including inventory, inspection standards, drawings, and pricing schedules.