J061-- UPS Bi-Annual Maintenance

Solicitation / RFP / RFQ

This document is an update to Solicitation Number 36C24626Q0137 for Uninterrupted Power Supply (UPS) Bi-Annual Maintenance services at the Charles George VA Medical Center in Asheville, NC. The update corrects dates and adds information to the Performance Work Statement (PWS).

• Perform one (1) major and one (1) minor preventative maintenance inspection for all UPS units.

  • Major PM: March
  • Minor PM: Mid-August or early September

• Conduct visual inspections of all components, parts, subassemblies, wiring, cables, contacts, and fans.

• Review computer event logs.

• Record input and output voltage and current readings (A, B & C Phases).

• Perform infrared temperature readings on connections, breakers, and other components.

• Check battery cabinet integrity.

• Check battery jars for electrolyte level and corrosion on terminals and cables.

• Measure AC bus ripple voltage and current.

• Measure battery float voltage and current.

• Measure cell terminal voltage.

• Measure overall system voltage.

• Measure AC ripple current.

• The specific contract type, period of performance, and estimated value are not detailed in this update.

• Quote Submission Deadline: February 11, 2026, by 4:00 PM EST.

• Submission Method: Via email to David Hoover at david.hoover5@va.gov.

• Technical Questions Deadline: February 6, 2026, by 2:00 PM EST.

• Technical Questions Submission: In writing via email to David Hoover at david.hoover5@va.gov.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The solicitation number is 36C24626Q0137.

• The NAICS Code is 811210.

• The Product/Service Code is J061.

• The Place of Performance is Charles George VA Medical Center, 1100 Tunnel Rd, Asheville, NC 28805.

• The specific UPS units requiring maintenance are identified by serial numbers for APC, Mitsubishi, and SolarEdge systems.

Solicitation / RFP / RFQ

This solicitation is for semi-annual preventive maintenance inspections of the Uninterruptible Power Supply (UPS) systems located at the Charles George VA Medical Center in Asheville, NC. The objective is to ensure the reliability and operational readiness of these critical systems.

• Perform semi-annual preventive maintenance inspections of all UPS systems at the Charles George VA Medical Center.

• Services include visual inspection, functional testing, battery health checks, cleaning, diagnostic log analysis, and firmware/software updates if applicable.

• Provide comprehensive inspection reports detailing findings and recommended corrective actions.

• All services must be performed on-site.

• Contract Type: Firm-Fixed-Price.

• Estimated Value: $34 Million (This appears to be an estimate for the overall acquisition, not necessarily for this specific solicitation).

• Period of Performance: Not explicitly stated, but implies multiple years with options.

• Quotes are due by January 27, 2025, at 12:00 PM EST, submitted via email to david.hoover5@va.gov.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• Technical evaluation will assess capability to perform all PWS requirements, including management, safety, and contingency planning.

• Past performance will emphasize recent (within 3 years) and relevant (similar scope/size) work, particularly in UPS maintenance.

• Price will be evaluated for reasonableness.

• Technical questions are due by January 23, 2025.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be verified as an SDVOSB in the SBA database at the time of quote submission.

• Offerors must be registered and current in the System for Award Management (SAM).

• A site visit is not formally scheduled; offerors are urged to inspect the site independently.

• Amendments will be posted on SAM.gov; offerors are responsible for obtaining and acknowledging them.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, and VAAR clauses.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations. It serves as a reference for contractors to ensure compliance with federal labor laws when performing contract work.

• Applicable Executive Orders: Details minimum wage requirements under Executive Order 14026 and Executive Order 13658, with specific rates for contracts entered into on or after January 30, 2022, and those awarded between January 1, 2015, and January 29, 2022.
• Geographic Area: Specifies the wage determination applies to North Carolina Counties of Buncombe, Henderson, and Madison.
• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupation codes, and their required minimum hourly wage rates.
• Fringe Benefits: Outlines required fringe benefits, including Health & Welfare ($5.55/hour) and Paid Sick Leave ($5.09/hour under EO 13706).
• Vacation and Holidays: Details provisions for paid vacation (based on years of service) and a minimum of eleven paid holidays per year.
• Special Provisions: Includes information on hazardous pay differentials, uniform allowances, and conformance processes for unlisted occupations.

This wage determination is critical for bidders to accurately estimate labor costs for their proposals. Bidders must ensure their proposed wages and fringe benefits meet or exceed the rates and benefits listed for each applicable occupation to comply with the Service Contract Act. Failure to adhere to these requirements can lead to non-compliance and potential penalties.

Solicitation / RFP / RFQ

This solicitation is for the preventative maintenance inspection of Uninterrupted Power Supply (UPS) systems. The contract will be awarded to a Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Preventative maintenance inspection of UPS systems.

• Place of Performance: Asheville VAMC, 1100 Tunnel Rd, Asheville NC 28805, US.

• Response Date/Time/Zone: 02-11-2026 4:00pm EASTERN TIME, NEW YORK, USA.

• This procurement is a SDVOSB set-aside.

• Product Service Code: J061

• NAICS Code: 811210

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 6, 100 Emancipation Drive, Hampton VA 23667.

• Point of Contact: Dave Hoover, Contract Specialist, david.hoover5@va.gov.