J061--UPS Revitalization and Preventive Maintenance for the Bedford VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals from Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for Uninterruptible Power Supply (UPS) Revitalization and Preventive Maintenance at the Bedford VA Medical Center in Bedford, MA. This combined synopsis/solicitation aims to ensure the reliability of critical power infrastructure. The response due date has been extended to March 16, 2026, at 4:00 PM EST.
Scope of Work
This opportunity requires comprehensive services for UPS systems in Buildings 3 and 61:
- Replacement: Two APC Symmetra SYMSTRF UPS units in Building 61 server room are to be replaced with two latest 16 KVA APC Symmetra UPS units. Equivalent brands are acceptable for Building 61, but not for Building 3.
- Revitalization: Restore the reliability of the UPS in Building 3 server room by replacing active components (battery modules, power modules, intelligence modules, static switch, communication card) and the alarm notification system. For Building 3, equivalent runtime to the original manufactured system is required.
- Preventive Maintenance: Provide two semi-annual preventive maintenance services per contract year for UPS systems in both buildings.
- Emergency Services: Offer emergency services within 24 hours, including travel, labor, and parts.
- Warranty: A two-year parts and labor warranty is required on all replaced equipment.
- Electrical Work: The contractor is responsible for all required electrical work for unit replacement.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation for commercial products and services.
- Period of Performance: 1-year base year with four (4) option years.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).
- PSC Code: J061 (Maintenance, Repair And Rebuilding Of Equipment: Electric Wire, And Power And Distribution Equipment).
- Response Due: March 16, 2026, 4:00 PM EST.
- Published Date: March 6, 2026 (latest amendment).
Evaluation
Proposals will undergo a comparative evaluation based on Price, Past Performance, and Technical experience/capabilities. Required attachments include a Price Schedule and a Past Performance Worksheet.
Additional Notes
- Site Visits: Previous site visits were held on February 10 and February 27, 2026.
- Questions: The deadline for questions was February 12, 2026. Answers to previous questions clarify technical specifications, acceptable manufacturers, runtime requirements, site logistics, and working hours.
- Wage Determination: Bidders must adhere to the U.S. Department of Labor Wage Determination (No. 2015-4047, Revision No. 32) for Massachusetts, covering minimum wage rates and fringe benefits.
- Registration: Offerors must be registered in the System for Award Management (SAM).
- Contact: Juliette Buchanan, Contract Specialist, at juliette.buchanan@va.gov.