J063--Fire Alarm Service and Upgrade

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain comprehensive maintenance, repair, safety inspection, testing, and upgrade services for fire alarm systems across multiple VA facilities in New York.

• Maintenance and Repair: Provide ongoing maintenance, repair, and component replacement for fire alarm systems, ensuring they operate as originally specified by manufacturers.

• Inspections and Testing: Conduct annual safety inspections and testing of all fire alarm system components, including smoke detectors, heat detectors, pull stations, notification appliances, and interfaces (HVAC shutdown, elevator recall, etc.). Perform smoke detector sensitivity testing and voice evacuation system intelligibility verification.

• System Upgrade: Upgrade the Edwards EST-3 fire alarm panel at the St. Albans Community Living Center (CLC) to the current Edwards EST version.

• Programming and Updates: Perform programming updates, including bypassing specific building functions (e.g., Building 65 at SA CLC) as required.

• Monitoring: Provide 24/7 continuous central monitoring of fire alarm systems for Brooklyn, St. Albans, and Manhattan locations.

• Reporting: Provide detailed inspection and testing reports, deficiency summaries, and maintain a service logbook.

• Diagrams: Create and maintain current schematic diagrams for each facility's fire alarm system.

• Emergency Response: Offer 24/7 emergency response services with defined on-site response times based on priority codes.

• Compliance with all applicable Federal Codes (NFPA 70, 72, 90, 101; IBC; IFC; UL 268, 864; ADA) and VA standards.

• Technicians must be factory-trained and certified for specific systems (Notifier 2020, Edwards EST-3), holding certifications such as NICET Level 1-IV, NFPA 72, and OSHA 10/30-hour.

• Prompt notification of equipment issues or conditions jeopardizing system function.

• Maintenance of an adequate supply of new spare parts.

• Response times for emergency services as defined by priority codes.

• Period of Performance: One (1) Base Year (12 months) with Four (4) 12-month option years. Base Year: February 1, 2026 – January 31, 2027. Option Years extend through January 31, 2031.

• Place of Performance: VA New York Healthcare System facilities including Brooklyn Campus (800 Poly Place, Brooklyn, NY 11209), Manhattan Campus (423 E. 23rd Street, New York, NY 10010), and St. Albans Community Living Center (179-00 Linden Boulevard, Jamaica, NY 11425).

• Qualifications: Technicians must possess specific factory training and certifications. Contractor must be able to program both Notifier 2020 and Edwards EST-3 systems.

• Security: Contractor personnel require background checks and must adhere to strict key control procedures and ID badge requirements.

• Safety: Strict adherence to OSHA, EPA, NFPA, and VA Life Safety Codes is mandatory. Hot Work Permits are required for specific activities.

• Quality Control: A Quality Control Program must be submitted for acceptance within ten (10) days of Notice to Proceed.

• Existing Conditions: An initial inspection will identify deficiencies, with corrective actions potentially funded under a separate Purchase Order.

Sources Sought Notice

This notice is issued by the Department of Veterans Affairs (VA) VISN 2 Contracting Office for market research purposes to collect information on capabilities for fire alarm maintenance services at the New York Harbor Healthcare System. The VA anticipates fulfilling this requirement around February 2026.

The primary requirement is for fire alarm maintenance services. A detailed Statement of Work (SOW) is attached to this notice, outlining the specific requirements. The NAICS code for this requirement is 561621 (Security Systems Services, except Locksmiths) with a size standard of $25.0M.

This is a Sources Sought Notice, not a solicitation. Responses will be treated as information only and will not be considered proposals. The government is seeking information to determine procurement strategy and the viability of socio-economic set-asides (SDVOSB, VOSB, WOSB, HUBZone, 8(a), small business).

Interested parties MUST provide:

• Company/individual name
• Capability statement
• Examples of similar work performed
• SAM UEID number (Prime and Subcontractor)
• Address
• Point of contact
• Applicable Federal Supply Schedules
• Two to three instances of relevant experience (including subcontractors if applicable)
• Listing of any teaming agreements
• Proof of applicable certifications or training
• Relevant comments on attachments

The government is exploring the possibility of setting aside this requirement for specific socio-economic categories. Bidders must provide information to help determine procurement strategy, including:

• Nearest site location and supporting documentation.

• Plans for self-performance versus subcontracting.

• Years of company and technician experience with similar scope and complexity.

• Number of jobs performed in the past five years.

• Number of certified/licensed technicians employed.

• The response date is December 12, 2025, 4:30 PM Eastern Time.

• Email responses to Christopher.Weider@va.gov.

• Assistance is available through Apex Accelerators.