J063--FY26 | Fire Alarm Service and Upgrade | Base +4

Other / Unclassified

This document provides site visit information for potential bidders. It outlines the purpose of site visits, which is for quoters to inspect the site where services will be performed to understand local conditions that may affect performance.

• New York Harbor Healthcare System (St. Albans Community Living Center):
  • Date: April 1, 2026
  • Time: 1:00pm
  • Location: Building 89, room A119
  • POCs: Anthony Weathers (Anthony.Weathers@va.gov), Chimzy Ugbala (Chimzy.Ugbala@va.gov)
  • Phone: 332-234-6818 (Anthony), 934-799-0929 (Chimzy)
• Manhattan Campus:
  • Date: April 2, 2026
  • Time: 1:00pm
  • Location: 2nd Floor Annex Engineering Building
  • POC: Diana Shabani (Diana.Shabani@va.gov)
  • Phone: 347-754-2719 (Diana)
• Brooklyn Campus:
  • Date: April 3, 2026
  • Time: 10:00am
  • Location: Engineering building 4 Rm. G-02
  • POCs: Kereem Vargas (Kereem.Vargas@va.gov), Kerri Roach (Kerri.Roach@va.gov)
  • Phone: 347-533-1984 (Kereem), 332-238-5072 (Kerri)

Action Required: Contractors intending to attend must email Contract Specialists Chris Weider (Christopher.Weider@va.gov) and Nate Northrup (Nathan.Northrup@va.gov), as well as the facility POCs, no later than 12:00pm ET on Tuesday, March 31, 2026.

Form / Attachment / Pricing Sheet

This document, "Attachment B – Brooklyn Equipment Inventory List," provides a detailed inventory of fire alarm system components and related equipment located within various buildings. It appears to be an attachment to a larger solicitation or contract, likely for maintenance, repair, or replacement services.

• Equipment: Lists specific fire alarm system components such as smoke detectors, heat detectors, annunciators, control panels, speakers, strobes, and related devices.
• Location: Specifies "Bldg 1 Electrical" and "Bldg 15 Electrical" as locations for some of the equipment.
• Service Calls Included (Y/N): Indicates whether service calls are included for specific equipment.
• Repairs As Needed: A column indicating that repairs are to be performed as needed for certain categories of equipment.
• Maintenance and Inspection Requirements: Details specific inspection tasks for smoke detectors, heat detectors, electromechanical door holding devices, manual pull stations, audible and visual devices, control panel functions, and elevator recalls. It also mandates annual calibration and provision of labor, parts, and equipment for emergency repair service.

This inventory list is crucial for bidders to understand the scope and scale of the existing fire alarm system infrastructure. It helps in assessing the quantity and types of equipment that may require maintenance, repair, or replacement. The detailed list of components and the specified maintenance/inspection tasks directly inform the bidder's understanding of the work involved, resource allocation, and potential costs associated with the opportunity.

Form / Attachment / Pricing Sheet

This document is a "Battery Price Schedule" that lists various battery models, their specifications, and quantities. It appears to be a template for bidders to provide pricing information.

• Manufacturer: Lists the brand of the battery (e.g., Power Sonic, Panasonic, UltraTech, Leoch).
• Model: Specific model number for each battery.
• Voltage: Electrical potential in volts.
• AH (Ampere-hour): Battery capacity rating.
• Quantity: The number of units required for each model.
• Unit Price: A field for bidders to enter the price per unit (currently blank).
• Extended Price: A field for bidders to calculate the total price for each line item (currently blank).
• TOTAL: A field for the overall total (currently blank).

This schedule is crucial for bidders to understand the specific battery requirements (models, voltage, AH, quantity) and to input their pricing. It directly impacts proposal preparation and cost evaluation for this opportunity.

Form / Attachment / Pricing Sheet

This document provides an inventory of batteries across various sites, including Manhattan, Brooklyn, and St. Albans. It details the manufacturer, model, voltage, Ampere-hour (AH) rating, computed quantity, and specific site or panel location for each battery.

• NYH Battery Inventory: Lists batteries by Manufacturer, Model, Voltage, AH, Computed Qty, and Site.
• Manhattan Battery Inventory: Details batteries by Panel Location, # of Panels, Battery Manufacturer, Model, Battery Type, Voltage, AH Rating, and Qty Per Panel.
• Brooklyn Battery Inventory: Lists batteries by Panel Location, # of Panels, Battery Manufacturer, Model, Battery Type, Voltage, AH Rating, and Qty Per Panel.
• St. Albans Battery Inventory: Details batteries by Panel Location, # of Panels, Battery Manufacturer, Model, Battery Type, Voltage, AH Rating, and Qty Per Panel.

This inventory is crucial for bidders to understand the existing battery infrastructure, types, quantities, and locations. This information is essential for accurately estimating the scope of work, identifying potential replacement needs, and developing a comprehensive proposal for any related procurement or maintenance opportunity.

Form / Attachment / Pricing Sheet

This document, "Attachment C - St. Albans Equipment Inventory List," provides a detailed inventory of equipment associated with the Fire Alarm system at St. Albans. It outlines the components that require maintenance and inspection.

• Equipment: Lists specific components of the Fire Alarm system, including panels, annunciators, detectors, pull stations, speakers/strobes, and control panels.
• Shop: Indicates the "Electrical" shop is responsible.
• Service calls included Y/N: A column indicating whether service calls are included for each item (all listed items have 'Y').
• PM Description: Details the required maintenance and inspection tasks, which include:
  • Inspection of smoke detectors (including duct detectors).
  • Inspection of electromechanical door holding devices.
  • Inspection of heat detectors.
  • Inspection of manual pull stations.
  • Inspection of audible and visual devices.
  • Testing of all control panel functions and outlying devices (annunciators, printer, CRT, AVL, and battery backup).
• PM Frequency: Specified as "As Needed."
• Additional Note: Mentions that elevator recall supervisory checks are required to test all building elevator recalls and audio/visual devices.

This inventory list is crucial for bidders to understand the scope of the fire alarm system and the specific maintenance and inspection requirements. It details the components that will need servicing and the frequency and nature of that service, directly impacting the resources and expertise required for a proposal.

Form / Attachment / Pricing Sheet

This document, "Attachment A – Manhattan - Equipment Inventory List," provides a detailed inventory of equipment relevant to the opportunity. It appears to be an appendix or supporting document for a larger solicitation or contract, likely related to maintenance, inspection, or repair services.

• Equipment: Lists various types of fire alarm system components, control panels, detectors (smoke, heat, duct), annunciators, speakers, strobes, pull stations, door holding devices, and related monitoring equipment.
• Service Calls: Indicates whether service calls are applicable for each equipment type ('Y' for Yes).
• Shop: Denotes if the equipment is associated with a specific shop ('Y' for Yes).
• Make, Model, Serial No.: Provides manufacturer, model number, and serial number for identification.
• PM Frequency: Specifies the Preventive Maintenance (PM) frequency (e.g., 'A' for Annual, 'S' for Semi-Annual).
• PM Description: Outlines the required preventive maintenance tasks, including inspection of smoke/heat/duct detectors, electromechanical door holding devices, manual pull stations, audible and visual devices, testing of control panel functions, and calibration of devices. It also specifies elevator recall checks and requirements for emergency repair service.

This inventory list is crucial for bidders to understand the scope of equipment that requires maintenance, inspection, and potential repair. It details the types of devices, their quantities (implied by the numbering), and the required maintenance schedule and procedures. Bidders should use this list to estimate labor, parts, and expertise needed to fulfill contract requirements, particularly for preventive maintenance and emergency services.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial fire alarm system maintenance, repair, safety inspections, and testing services for the Department of Veterans Affairs (VA) New York Harbor Healthcare System. The services are required at the Brooklyn, Manhattan, and St. Albans campuses.

• Maintenance, repair, safety inspections, and testing of fire alarm systems.

• Specific systems include Notifier by Honeywell (ONYX Series) and Edwards EST-3/EST-4.

• 24/7 continuous monitoring for all three locations.

• Creation and maintenance of inventory and schematic diagrams for each facility.

• Installation and semi-annual testing of VA-provided fire alarm printers.

• One-time replacement of all fire alarm panel batteries.

• Labor and parts for repairs (regular, overtime, holiday hours).

• Compliance with NFPA 70, 72, 90, 101, IBC, IFC, UL 268, 864, and ADA standards.

• Technicians must be factory trained and certified for the specific systems, with NICET Level 1-IV certification required. NFPA 72 and OSHA 10/30 hour training are also required.

• The contract will have a Base Period of 12 months and four 12-month option periods, totaling up to 5 years.

• Place of Performance: VA New York Harbor Healthcare System (Brooklyn, Manhattan, and St. Albans campuses).

• Response Date/Time: April 10, 2026, 3:00 PM Eastern Time.

• Quotes must be submitted via email to Christopher.Weider@va.gov.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• Technical Capability requires a detailed capability statement, proof of training/certifications, and relevant contract experience with references.

• Questions due by April 6, 2026, 2:00 PM ET.

• This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 561621 (Security Systems Services), Size Standard: $25.0 million.

• A site visit is offered; details are in the "Site Visit Info" attachment.

• Several equipment inventory lists and a battery price schedule are attached.