J065--630-Hill-Rom Bed Fleet Comprehensive Maintenance Contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) has awarded a contract for the 630-Hill-Rom Bed Fleet Comprehensive Maintenance Contract to HILL-ROM, INC. for $66,339.00. This award notice confirms the completion of the procurement action for comprehensive maintenance services for Hill-Rom beds at the VA NY Harbor Healthcare System, Manhattan Medical Center. The contract was awarded on April 23, 2026.
Scope of Work
The awarded contract covers a full-service maintenance agreement for Hill-Rom surgical intensive care units and med surge beds. Key requirements include:
- Preventative Maintenance (PM): Completed twice per year on each bed.
- Repair Services: Including parts and labor.
- Software Updates: Ensuring equipment is up-to-date.
- Parts: Use of Original Equipment Manufacturer (OEM) parts.
- Documentation: Contractor must have their own schematics available on-site.
- Module Replacement: If a module requires repair, the Contractor shall provide a new module.
The service aims to reduce costs and improve equipment reliability and turn-around time.
Contract & Timeline
- Contract Type: Sole Source Service Contract (Justification and Approval for Other Than Full and Open Competition).
- Awardee: HILL-ROM, INC.
- Award Amount: $66,339.00 (initial award).
- Estimated Total Cost (Base + 4 Option Years): $366,985.95.
- Period of Performance: May 3, 2026, to May 2, 2027, with four (4) option years.
- Award Date: April 23, 2026.
- Published Date: May 6, 2026.
Eligibility / Set-Aside
This contract was awarded as a sole-source procurement, citing "Only One Responsible Source" as the statutory authority. Market research indicated that Hill-Rom, Inc. is the Original Equipment Manufacturer (OEM) and the sole provider of OEM trained and certified technicians, repair parts, software updates, and technical support due to patents and copyrights. A Notice of Intent to Sole Source was posted on SAM.gov from January 30, 2026, to February 9, 2026, with no responses received.
Evaluation
Determination of fair and reasonableness of cost was based upon a complete price analysis and Independent Government Cost Estimate. Tradeoffs and evaluation factors were not applicable for this sole-source requirement.
Additional Notes
This opportunity is no longer open for bidding as the contract has already been awarded.