J065--Lumenis Selecta Duet Laser SMA
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking proposals for a Firm-Fixed-Price contract for a Lumenis Smart Selecta Duet Laser Full-Service Maintenance Agreement (SMA). This opportunity, identified as RFQ 36C25726Q0277, aims to ensure the operational readiness of critical ophthalmology equipment at the VA Texas Valley Coastal Bend Healthcare System in Harlingen, Texas. This is an unrestricted solicitation, open to all qualified vendors. Offers are due by February 27, 2026, at 9:00 AM CST.
Scope of Work
The contractor will provide comprehensive full-service preventative maintenance and emergency repairs for the VA-owned Lumenis Smart Selecta Duet Laser (SN:10346). This includes furnishing all necessary parts, tools, labor, and travel. Services must adhere strictly to Original Equipment Manufacturer (OEM) scheduled maintenance requirements and specifications. Key performance requirements include:
- Services performed by Certified and Qualified Field Service Technicians with OEM training.
- Provision of Technical Support/Help Desk Monday through Friday, 8:00 AM - 5:00 PM.
- 60-minute phone response and 24-hour on-site response for emergency repairs.
- Maintaining a 95% uptime for the equipment.
- Parts ordered by 6:00 PM for next-day delivery.
- Submission of a written service report after each visit.
- All replacement parts must be new and OEM.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base year (TBD through January 31, 2027) with the potential for up to four one-year option periods, extending services through January 31, 2031.
- Place of Performance: VA Texas Valley Coastal Bend Healthcare System, Harlingen Health Care Center (HCC), 2601 Veterans Drive, Harlingen, Texas 78550.
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $34 Million.
- Product Service Code (PSC): J065 (Maintenance, Repair, and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies).
- Travel costs must be included in the firm-fixed price.
Eligibility & Submission Requirements
- Set-Aside: This is an unrestricted acquisition.
- Registration: Offerors must be actively registered in SAM.gov.
- Submission Method: Offers must be submitted via email to Erika N. Taylor (erika.taylor@va.gov). The subject line must be "Quote 36C25726Q0277 – Lumenis Smart Selecta Duet Laser SMA". Emails should not exceed 12MB; multiple emails are permitted if necessary.
- Required Documents:
- Signed SF 1449 and SF 30 (if applicable).
- Technical Capability Statement (max 2 pages).
- Completed B.2 Price/Cost Schedule.
- Three (3) past performance references for similar services within the last 36 months.
- Identification of business size and SAM UEI Number.
Evaluation
Proposals will be evaluated based on Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are considered significantly more important than Price.
Key Dates
- Technical Questions Due: February 24, 2026, by 12:00 PM CST.
- Answers to Questions Posted: February 25, 2026, by 5:00 PM CST.
- Offer Due Date: February 27, 2026, by 9:00 AM CST.
- Primary Contact: Erika N. Taylor, Contract Specialist, erika.taylor@va.gov.