J065--Medical Gas System Inspection and Testing
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals from Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for a 5-year, Indefinite Delivery Indefinite Quantity (IDIQ) contract for Medical Gas System Inspection, Testing, and Repair Services at the Edward Hines Jr. VA Medical Center in Hines, IL. This opportunity has a ceiling of $350,000. Quotes are due by May 5, 2026, at 10:00 AM CDT.
Scope of Work
This contract requires comprehensive inspection, testing, documentation, and repair services for medical gas systems within Buildings 221, 200, and 128. All services must adhere to stringent standards including VHA Directive 7515, NFPA 99, CGA, TJC, and OSHA. Key tasks include source equipment inspection, alarm signal activation tests, medical gas outlet/inlet testing, flexible connection leak tests, zone valve tests, and area warning alarm verification. The initial ordering period requires the replacement of 40 flexible connectors at tank farms. All work is to be performed during normal business hours (Monday-Friday, 8:00 AM - 3:30 PM CST) unless otherwise approved.
Contract Details
- Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)
- Period of Performance: 5 years (ordering period)
- Minimum Guarantee: $100.00
- Ceiling: $350,000.00
- Product Service Code: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)
- Place of Performance: Edward Hines Jr. VA Medical Center, 5000 S 5th Avenue, Hines IL 60141-3030, USA.
Submission & Evaluation
Quotes must be submitted via email to Robert.Ruska@va.gov by the deadline. Evaluation will be based on Price, Technical Capability, and Past Performance. Offerors must meet minimum requirements, as borderline or below technical ratings may lead to exclusion. Technical submissions require a narrative plan, at least three years of documented experience in medical gas system inspection/testing, three contract examples of similar scope, and valid ASSE certifications (6030, 6020, 6010) for technicians. A sample inspection report with deficiencies and corrective actions is also required.
Eligibility & Set-Aside
This procurement is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Vendors must be registered in SBA Veteran Small Business Certification (VetCert) and meet the small business size standard for NAICS 811210 ($34 Million).
Important Dates & Contacts
- Site Visit: Tuesday, April 28, 2026, at 9:00 AM LOCAL TIME.
- Questions Due: Wednesday, April 29, 2026, 10:00 AM LOCAL TIME, via email to Robert.Ruska@va.gov.
- Quotes Due: May 5, 2026, 10:00 AM CDT.
- Point of Contact: Robert E Ruska, Contract Specialist, Robert.Ruska@va.gov.
Additional Notes
A Wage Determination for Cook, Du Page, and McHenry Counties, IL, is included, outlining minimum wage rates and fringe benefits under the Service Contract Act, which bidders must consider for pricing proposals.