J065--Medical Physicist for Clement J. Zablocki VA Medical Center, Oscar G. Johnson VA Medical Center, Milo C. Huempfner CBOC, and John H. Bradley CBOC

Solicitation / RFP / RFQ

This solicitation is for on-site Diagnostic Medical Physics support services for multiple VA Medical Centers and Outpatient Clinics. The services include annual on-site radiation compliance evaluation and performance monitoring of indicated equipment. The requirement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Perform annual imaging equipment inspections (X-Ray, Fluoroscopy, Nuclear Medicine, CT, MRI) for compliance with ACR requirements.

• Conduct re-inspections after repairs or modifications.

• Perform initial/baseline testing of new imaging equipment.

• Assist in developing a technical quality assurance (QA) program.

• Perform annual audits of diagnostic imaging programs.

• Review patient skin doses for high-dose procedures.

• Provide shielding design calculations and surveys for new/relocated imaging systems.

• Offer phone and email consultation on radiation safety.

• Conduct semi-annual Nuclear Medicine Regulatory Compliance Audits.

• Attend quarterly MRI Safety Committee meetings.

• All work must be performed by a qualified Diagnostic Medical Physicist or Nuclear Medical Physicist certified by ABR, ABHP, or ABMP, and MRSE certified.

• Contract Type: Firm-fixed price purchase order.

• Period of Performance: Base year (04/01/2026 - 03/31/2027) with four (4) one-year option periods, potentially extending to 03/31/2031.

• Estimated Value: $19.5 Million (This is likely an estimate for the total contract value, not a guaranteed amount).

• Quotes must be submitted via email to joni.dorr@va.gov by the due date.

• Quotes must include a Price Quote (Volume 1) and a Technical Quote (Volume 2).

• Evaluation factors include Technical Capability, Experience Capability, Past Performance, and Price.

• Offerors must demonstrate at least four (4) certified Medical Physicists.

• Offerors must demonstrate a minimum of five (5) years of continuing experience for qualified Medical Physicists.

• Offerors must demonstrate a minimum of three (3) years of experience with acceptance testing and performance monitoring on portable X-Ray and fluoroscopy units.

• Offerors must provide a contingency plan for emergencies.

• Offerors must provide examples of manually estimated skin dose reports.

• Offerors must be listed as verified by the CVE in SBA Veterans Small Business Certification website.

• Offer due date: March 11, 2026, 10:00 AM Local Time (Central).

• 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must meet small business size standards for NAICS code 541990.

• Offerors must be certified in SBA and listed in the SBA certification database.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

• Questions must be submitted via email to joni.dorr@va.gov no later than March 4, 2026, 10:00 am Local Time (Central).

Solicitation / RFP / RFQ

This is a solicitation for Medical Physicist services to support the Department of Veterans Affairs (VA) at multiple locations. The services are required for X-Ray, Fluoroscopy, Nuclear Medicine, Computerized Tomography (CT), and Magnetic Resonance Imaging (MRI) equipment.

• Provide Medical Physicist services for specified imaging equipment.

• Services to be made available to the VA as needed.

• Anticipated award of a single Firm Fixed Price Purchase Order.

• Includes a base year and four (4) option years.

• Response Date/Time/Zone: March 11, 2026, 10:00 AM Central Time, Chicago, USA.

• The Request for Quotation (RFQ) is anticipated to be issued on or around February 26, 2026.

• This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 541990

• Product Service Code: J065

• Place of Performance: Multiple locations including Clement J. Zablocki VA Medical Center (Milwaukee, WI), Oscar G. Johnson VA Medical Center (Iron Mountain, MI), Milo C. Huempfner CBOC (Green Bay, WI), and John H. Bradley CBOC (Appleton, WI). Refer to the solicitation for specific addresses.

• Contracting Office Address: Department of Veterans Affairs, 36C252, 115 South 84th Street, Suite 101, Milwaukee WI 53214-1476.

• Point of Contact: Joni Dorr, Contracting Officer (joni.dorr@va.gov).

Solicitation / RFP / RFQ

This is a Sources Sought Synopsis for Diagnostic Medical Physicist Services for multiple VA facilities within VISN 12, including Clement J. Zablocki VAMC, John H. Bradley VA Outpatient Clinic, Oscar G. Johnson VA Medical Center, and Milo C. Huempfner VA Outpatient Clinic. The purpose is market research to identify interested and capable parties. The government will use this information to determine the procurement method, which may include a small business set-aside, sole source, or full and open competition.

• Provide inspections for X-Ray, Fluoroscopy, Computed Radiography, Digital Radiography, Dental, CT, MRI, and Nuclear Medicine equipment.

• Conduct acceptance testing for new or relocated equipment.

• Assist in developing a comprehensive technical quality assurance (QA) program for all modalities.

• Perform annual audits of diagnostic imaging programs.

• Review patient skin doses for high-dose procedures and provide follow-up information.

• Provide phone and email consultation on radiation safety and compliance.

• Perform semi-annual Nuclear Medicine Regulatory Compliance Audits for Iron Mountain VA Medical Center.

• Attend quarterly MRI Safety Committee meetings (requires MRSE board certification).

• Services must be performed by individuals certified by the American Board of Radiology, American Board of Science in Nuclear Medicine, or American Board of Health Physics.

• Not specified in this sources sought notice.

• This is a request for capability information, not a request for proposals.

• Submission is voluntary.

• Responses must be emailed to joni.dorr@va.gov.

• Response Date/Time: December 18, 2025, 10:00 AM Central Time, Chicago, USA.

• The requirement may be set-aside for small businesses, sole-sourced, or procured through full and open competition based on responses.

• The document includes detailed lists of current equipment at Clement J. Zablocki VAMC and Oscar G. Johnson VA Medical Center.

• Interested parties must provide: organization name, address, email, website (if applicable), telephone number, size and type of ownership, and tailored capability statements with supporting documentation. If subcontracting is anticipated, the administrative and management structure must be addressed.