J065--Medical Physicist Services for Clement J. Zablocki VA Medical Center, Oscar G. Johnson VA Medical Center, John H Bradley VA Outpatient Clinic, and Milo C. Huempfner VA Outpatient Clinic
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Great Lakes Acquisition Center (GLAC), is soliciting proposals for Medical Physicist services at the Clement J. Zablocki VA Medical Center (Milwaukee, WI), Oscar G. Johnson VA Medical Center (Iron Mountain, MI), Milo C. Huempfner CBOC (Green Bay, WI), and John H. Bradley CBOC (Appleton, WI). This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The VA intends to award a single Firm Fixed Price Purchase Order. Quotes are due March 11, 2026.
Scope of Work
The contractor shall provide comprehensive on-site Diagnostic Medical Physics support services. Key requirements include:
- Annual imaging equipment inspections (X-Ray, Fluoroscopy, Nuclear Medicine, CT, MRI) for ACR compliance.
- Re-inspections after repairs or modifications.
- Initial/baseline testing of new imaging equipment.
- Assistance in developing a technical quality assurance (QA) program.
- Annual audits of diagnostic imaging programs.
- Review of patient skin doses for high-dose procedures.
- Shielding design calculations and surveys for new/relocated imaging systems.
- Phone and email consultation on radiation safety and compliance.
- Semi-annual Nuclear Medicine Regulatory Compliance Audits.
- Attendance at quarterly MRI Safety Committee meetings (requires MRSE board certification). All services must be performed by a qualified Diagnostic Medical Physicist or Nuclear Medical Physicist certified by the American Board of Radiology (ABR), American Board of Health Physics (ABHP), or American Board of Medical Physics (ABMP).
Contract & Timeline
- Contract Type: Firm-Fixed Price Purchase Order.
- Period of Performance: A base year (April 1, 2026 - March 31, 2027) with four (4) one-year option periods, potentially extending the contract through March 31, 2031.
- Estimated Value: $19.5 Million (total contract value estimate).
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Quotes Due: March 11, 2026, 10:00 AM Local Time (Central).
- Questions Due: March 4, 2026, 10:00 AM Local Time (Central).
- Published Date: February 26, 2026.
Eligibility & Evaluation
This procurement is a 100% SDVOSB set-aside. Offerors must meet small business size standards for NAICS code 541990 and be certified and listed in the SBA Veterans Small Business Certification website (CVE verified). Quotes must be submitted via email to joni.dorr@va.gov and include a Price Quote (Volume 1) and a Technical Quote (Volume 2). Evaluation factors include Technical Capability, Experience Capability, Past Performance, and Price. Specific requirements for offerors include demonstrating:
- At least four (4) certified Medical Physicists.
- A minimum of five (5) years of continuing experience for qualified Medical Physicists.
- A minimum of three (3) years of experience with acceptance testing and performance monitoring on portable X-Ray and fluoroscopy units.
- A contingency plan for emergencies.
- Examples of manually estimated skin dose reports.
Additional Information
- NAICS Code: 541990 (All Other Professional, Scientific, and Technical Services).
- Product Service Code: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies).
- Contact: Joni Dorr, Contract Specialist, joni.dorr@va.gov.