J065--Phoropter Maintenance Service Base + 4 - STC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 23, is seeking quotes for Phoropter Maintenance Service for the St. Cloud VA Health Care System in St. Cloud, MN. This is an Unrestricted combined synopsis/solicitation (RFQ 36C26326Q0324) for a fixed-price contract, including a base year and four option years. The primary objective is to provide annual preventative maintenance and repair services for Reichert Ophthalmic Instruments Phoropters. Quotes are due by February 12, 2026, at 12:00 PM Central Time.
Scope of Work
The contractor will provide all necessary resources, labor, personnel, equipment, tools, materials, and supervision for comprehensive Phoropter maintenance. Key deliverables include:
- Annual preventative maintenance for the entire fleet of phoropters.
- Maintenance support, including repair or replacement of system parts, calibration, cleaning, oiling, adjusting, and installing parts.
- Safety checks, lens cleaning, and general instrument cleaning.
- Equipment will be shipped to the contractor on a rotational basis for service and returned within two weeks.
Contract Details
- Contract Type: Fixed-Price
- Solicitation Number: 36C26326Q0324
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)
- Size Standard: $34.0 million
- Set-Aside: Unrestricted
- Period of Performance:
- Base Year: March 1, 2026 - February 28, 2027
- Four (4) one-year option periods, extending the potential performance through February 28, 2031.
- Place of Performance: St. Cloud VA Health Care System, 4801 Veterans Drive, St. Cloud, MN 56303.
Submission & Evaluation
- Technical Questions Due: February 6, 2026, 12:00 PM Central Time.
- Quotes Due: February 12, 2026, 12:00 PM Central Time.
- Submission Method: Quotes must be emailed to John.Milroy@VA.GOV in .pdf or .docx format. The subject line must include: "Quotations submitted in response to Solicitation 36C26326Q0324."
- Evaluation Criteria: Award will be made to the responsible offeror with a conforming quote, the lowest reasonable price, and not exceeding available funding. Price is the sole evaluation factor. Offerors must provide evidence of authorization to maintain Reichert Ophthalmic Instruments as a special standard of responsibility.
- Applicable FAR Provisions/Clauses: FAR 52.212-1, 52.212-2, and 52.212-4.
Contact Information
For inquiries, contact John Milroy, Contract Specialist, at john.milroy@va.gov or 605-336-3230 ext. 7719.