J065--Phoropter Maintenance Service St. Cloud VA Health Care System

Solicitation / RFP / RFQ

This document is a Brand Name Justification for Phoropter Maintenance Service at the St. Cloud VA Health Care System. It outlines the need for specialized maintenance services.

• Maintenance services for Phoropter equipment.

• Award Number: 36C26326P0257

• Award Amount: $60,817.50

• Award Date: 03-04-2026

• Awardee Name: LOMBART BROTHERS, INC

• Contractor's UEI: E7HDM4M51NJ8

Not applicable as this appears to be award information related to a previous solicitation.

Not specified in the provided text.

• The primary document referenced is "Brand-Name-Justification-Phoropter.docx".
• Contracting Office Address: DEPARTMENT OF VETERANS AFFAIRS, NETWORK CONTRACTING OFFICE 23, 2501 W. 22ND STREET, SIOUX FALLS SD 57105.
• Point of Contact: John Milroy, john.milroy@va.gov, 605-336-3230.

Solicitation / RFP / RFQ

This document is a Justification for Single Source Award for maintenance and recalibration services for Reichert Ophthalmic Instruments Phoropters at the St. Cloud VA Health Care System. The estimated cost for this service is $57,244.44.

• The service required is maintenance and recalibration of Reichert Ophthalmic Instruments Phoropters.

• The equipment is precise and requires specialized instruments and trained technicians for recalibration and maintenance.

• The contract is for a single source award.

• The estimated amount is $57,244.44.

• The acquisition plan action ID is 36C263-26-AP-1320.

This document is a justification for a single-source award, not a solicitation requiring proposal submissions. It outlines the market research conducted to determine the lack of other sources.

• Market research did not yield any veteran-owned small businesses or other small businesses capable of performing the service.

• One SDVOSB indicated they were working on obtaining certification.

• A large business, Walman Optical, indicated capability but is not a small business.

• The justification is made under FAR 13.106-1(b) for awards over the micro-purchase threshold but not exceeding $250,000.

• The Contracting Officer certifies the justification is accurate and complete.

Solicitation / RFP / RFQ

This document is a Justification for Single Source Award for maintenance and recalibration services for Reichert Ophthalmic Instruments Phoropters at the St. Cloud VA Health Care System. The estimated amount for this service is $57,244.44.

• The service involves maintenance and recalibration of Reichert Ophthalmic Instruments Phoropters.

• The equipment requires specialized instruments and trained technicians for recalibration and maintenance.

• The contract is for a single source award.

• The estimated value is $57,244.44.

• Not applicable, as this is a justification for a single source award.

• Market research was conducted to determine eligibility and set-aside opportunities. Searches for small businesses using NAICS code 811210 with keywords like "Phoropter" yielded no results for veteran-owned and verified small businesses. A search of the GSA eLibrary for the specific Phoropter model identified potential vendors, but further investigation indicated limitations or that they were large businesses. A sole source notice was posted on SAM.gov, and responses were received from an SDVOSB and Walman Optical (a large business).

• The justification is made in accordance with FAR 13.106-1(b).

• The Contracting Officer certifies the accuracy and completeness of the justification.

Solicitation / RFP / RFQ

This solicitation is for Phoropter/Refractor Maintenance Services for the St. Cloud VA Health Care System. The objective is to provide annual preventative maintenance services for the entire fleet of phoropters.

• Annual preventative maintenance for phoropters.

• Maintenance support including repair or replacement of system parts, calibration, cleaning, oiling, adjusting, and installing parts.

• Provision of all labor, personnel, equipment, tools, materials, and supervision necessary for maintenance.

• Equipment will be shipped to the contractor on a rotational basis for service and returned within two weeks.

• Preventative maintenance tasks include safety checks, lens cleaning, and general instrument cleaning.

• Contract Type: Not explicitly stated, but implies a service contract with options.

• Period of Performance:

  • Base Year: March 1, 2026 - February 28, 2027
  • Option Year 1: March 1, 2027 - February 29, 2028
  • Option Year 2: March 1, 2028 - February 28, 2029
  • Option Year 3: March 1, 2029 - February 28, 2030
  • Option Year 4: March 1, 2030 - February 28, 2031

• Place of Performance: St. Cloud VA Health Care System, 4801 Veterans Drive, St. Cloud, MN 56303

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)

• Size Standard: $34 Million

• Offer Due Date/Local Time: February 12, 2026, 12:00 PM CST.

• Submission Instructions: Offers must be submitted to the Contracting Officer (John Milroy) by the due date.

• Evaluation Criteria: The contract will be awarded to the responsible offeror whose quote is conforming, has the lowest reasonable price, and does not exceed available funding. Price is the sole evaluation factor. Special standards of responsibility include providing evidence of authorization to maintain Reichert Ophthalmic Instruments.

• Technical Questions Deadline: February 6, 2026, 12:00 PM CT.

• The acquisition is marked as "UNRESTRICTED".

• The solicitation includes numerous FAR and VAAR clauses related to contract terms, conditions, security, invoicing, and representations and certifications.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for Phoropter Maintenance Service for the Department of Veterans Affairs, St. Cloud VA Health Care System. The government anticipates awarding one fixed-price contract.

• All resources and labor necessary to complete Phoropter Maintenance Service.

• Specific contract line items, quantities, and units of measure are detailed within the attached solicitation documentation.

• Contract Type: Fixed Price

• Period of Performance: Base year (03/01/2026 to 02/28/2027) with four one-year option periods.

• Solicitation Number: 36C26326Q0324

• RFQ issued in accordance with FAR Subpart 12.6.

• Applicable FAR provisions: 52.212-1 and 52.212-2 (detailed in attached document).

• Applicable FAR clause: 52.212-4 (included in attached document).

• Technical Questions Due: Friday, 02/06/2026, 12:00 PM Central Time.

• Quotes Due: 02/12/2026, 12:00 PM Central Time.

• Submission Method: Email to John.Milroy@VA.GOV in .pdf or .docx format.

• Subject Line Requirement: "Quotations submitted in response to Solicitation 36C26326Q0324."

• NAICS Code: 811210 (Size Standard: $34.0 million).

• No specific set-aside information is provided in this synopsis.

• Defense Priorities and Allocations System (DPAS) does not apply.

• Contact: John Milroy, Contract Specialist (john.milroy@va.gov, 605-336-3230 ext. 7719).

• Referenced Attachments: Solicitation 36C26326Q0324, Brand-Name-Justification-Phoropter.