J065--Reusable Surgical Instrument Sharpening and Repairs

Solicitation / RFP / RFQ

This solicitation is for Reusable Surgical Instrument Sharpening and Repairs for the James J. Peters VA Medical Center. The objective is to ensure compliance with VHA Directive 1116(2) by providing a systematic plan for assessing and retiring malfunctioning instrumentation.

• On-site refurbishing of reusable medical equipment, including inspection, repair, sharpening, and lubrication.

• Off-site repairs for instruments requiring extensive repairs (requires COR approval).

• Semi-annual cleaning of sterilizers and loading carts.

• Services must adhere to Original Equipment Manufacturers (OEM) specifications and ANSI-AAMI ST-79 standards.

• Contractor must provide all necessary materials and equipment.

• On-site services include inspection/repair of rigid containers, various stainless-steel instruments, power equipment, light cables, fiberoptic retractors, electrosurgical re-insulation, and case cart repairs.

• Loaner equipment must be available for instruments undergoing off-site repair.

• Comprehensive maintenance reports are required within three business days of service.

• Anticipated Period of Performance: April 1, 2026 – March 31, 2027, with four (4) one-year option periods.

• Estimated value is not explicitly stated but a placeholder of $34 Million is noted.

• Offers must be submitted via email to Lynn.Krakowiak@va.gov by March 9, 2026, 9:00 AM EDT.

• Key deadlines: Questions due March 2, 2026, 12:00 PM EST.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• Technical Capability requires a detailed explanation of the organization's ability to meet SOW requirements, including specific plans for on-site/off-site services, sterilizer cleaning, and ISO 9001:2015 and ISO 13485 certifications.

• Past Performance requires at least three references with similar scope within the last 5 years.

• This procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• No site visits will be conducted.

• Contractor personnel require background checks and VA Police-issued ID badges for on-site work.

• FAR 52.212-1, 52.212-3, and 52.212-5 are incorporated by reference or attached.

Form / Attachment / Pricing Sheet

This document is a Past Performance Evaluation Questionnaire. It is designed to collect feedback from entities that have received services from a contractor. This information will be used by the government to evaluate the contractor's past performance as part of the federal contract award process.

Part I: Background Information (To be completed by offeror)

• Offeror Name
• Solicitation Number (36C24226Q0290)
• Customer/Client Name/Address
• Agency Point of Contact details
• Contract Number, Place of Performance, Period of Contract, Contract Type
• Facility Type, Gross Square Footage, Contract Value
• Description of Services Performed

Part II: Past Performance Evaluation (To be completed by entity receiving services)

• Evaluation of Contractor Performance based on a rating scale (Outstanding, Good, Acceptable, Marginal, Unacceptable, N/A) across several categories:
  • Quality of Service (including ISO certifications and ANSI-AAMI ST-79 standards)
  • Recruitment/Retention
  • Timeliness/Schedule (service delivery, response times, invoicing)
  • Business Relationships (management effort, communication, presentation, issue notification)
  • Customer Satisfaction
  • Overall Contract Performance
• Specific questions regarding awarding future contracts, contract termination for default, and receipt of cure notices.
• Comments section required for specific ratings.

Bidders should understand that this questionnaire is a tool used by the government to assess their past performance. The quality and completeness of the information provided by the offeror in Part I, and the feedback received from previous clients (as documented in Part II), will directly impact the evaluation of their proposal. Bidders should ensure they accurately represent their past performance and may wish to proactively engage with past clients to ensure they are prepared to complete this questionnaire thoroughly.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• Construction Contracts (General & Special Trade): Offerors must certify compliance with specific percentage limits (85% for general, 75% for special trade) for payments to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance during performance and upon completion.
• Required Fields: The certification section requires the printed name, title, signature, date, and company name/address of the authorized signee.

This is a mandatory certification. Offerors must complete, sign, and return this form with their bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award.

Other / Unclassified

This document is a "Register of Wage Determinations Under the Service Contract Act" for the State of New York, specifically for the area including Bronx, Kings, New York, Queens, Richmond, Rockland, and Westchester counties. It lists various occupations with their corresponding wage rates and fringe benefits. The document also includes notes regarding Executive Orders 13706 and 13658, which pertain to paid sick leave and minimum wage requirements for federal contractors, respectively. Additionally, it outlines general benefits such as vacation and holidays, and provides detailed explanations for specific footnotes related to computer employees, night/Sunday pay, hazardous pay differentials, and uniform allowances.

This document is highly relevant for potential bidders on Service Contract Act (SCA) covered contracts. It establishes the minimum wage rates and fringe benefits that must be paid to employees performing work under such contracts in the specified geographic area. Bidders must use this information to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. The document details specific rates for a wide range of occupations, helping contractors understand their obligations regarding employee compensation and benefits.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Reusable Surgical Instrument Sharpening and Repairs at the James J. Peters VA Medical Center. The Department of Veterans Affairs, Network Contracting Office (NCO) 2, is seeking to procure these services under a firm-fixed-priced contract.

• Reusable surgical instrument sharpening and repairs as defined in the Statement of Work (SOW).

• Contract Type: Firm-fixed priced.

• Period of Performance: Anticipated April 1, 2026 – March 31, 2027, with four (4) option years.

• The VA anticipates issuing the RFQ on or about February 24, 2026, to be posted on www.SAM.gov.

• Interested contractors must download the solicitation and any amendments from SAM.gov.

• Submission instructions will be provided in the solicitation.

• Questions should be directed via email to Lynn Krakowiak (Lynn.Krakowiak@va.gov) with "RFQ 36C24226Q0290" in the subject line. Telephone requests will not be accepted.

• This solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance, with a Small Business Size Standard of $34.0 Million.

• Product/Service Code: J065 – Maint/Repair/Rebuild of Equipment—Medical, Dental, and Veterinary Equipment and Supplies.

• Contractors must be registered in the System for Award Management (SAM) at the time of quote submission.

• Place of Performance: James J. Peters VA Medical Center, 130 W. Kingsbridge Rd, Bronx, NY 10468, USA.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office (NCO) 2, 3495 Bailey Avenue, Building 3, 2nd floor, Buffalo NY 14215.

• Response Date/Time: February 27, 2026, 12:00 PM Eastern Time, New York, USA.