J065--Reverse Osmosis Systems PM RFQ Amendment to Answer Questions
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 10, has issued an amendment to the Request for Quote (RFQ) for Preventive and Emergency Maintenance Services for Reverse Osmosis (RO) Systems at the Ann Arbor VA Medical Center. This Total Small Business Set-Aside opportunity covers RO systems in the Sterile Processing Service (SPS) and Laboratory Department. The amendment clarifies the quantity of mixed-bed DI tanks required annually. Quotes are due by March 30, 2026, at 2:00 PM ET.
Scope of Work
The requirement is for comprehensive maintenance services for RO water systems.
- Preventive Maintenance: Includes quarterly, semi-annual, and annual visits. Services involve replacement of specified filters, membranes, UV bulbs/sleeves, carbon tanks, and loop sanitizing. The amendment clarifies that 12 mixed-bed DI tanks (three per quarter) are required annually for the SPS RO system.
- Emergency Maintenance: Requires an 8-hour response time for critical repairs, with same-day completion unless otherwise approved.
- Conformance: All services must adhere to Original Equipment Manufacturer (OEM) instructions, ST108 Standard, AAMI Standard 79, and AAMI TIR 34:2014 recommendations.
- Reporting: Contractors must submit legible field service reports detailing work performed, issues, and deviations after each visit.
- Personnel: Contractor personnel must complete VA Privacy and Information Security Awareness training and provide certifications/licenses upon award.
Contract & Timeline
- Contract Type: Firm-fixed-price.
- Period of Performance: One base year (May 18, 2026 – May 17, 2027) with four one-year option periods, for a potential total of five years.
- Set-Aside: 100% Total Small Business.
- Response Due: March 30, 2026, 2:00 PM ET.
- Published Date: March 12, 2026 (Amendment).
Evaluation
Award will be based on a combination of Technical Capability, Price, and Past Performance. Quotes must include a statement accepting the solicitation's terms or listing exceptions.
Additional Notes
Offerors must be registered in the System for Award Management (SAM) at the time of offer. The updated RFQ, incorporating the revised Statement of Work and Price Schedule, must be used for all submissions. The question-and-answer period for this solicitation has concluded.