J065--RMD Preventative Maintenance Services VANIHCS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Northern Indiana Health Care System (VANIHCS) in Fort Wayne, IN, is soliciting proposals for Reusable Medical Device (RMD) and general surgical instrument Preventative Maintenance (PM) and routine maintenance services. This opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contractor will be responsible for providing all necessary labor, management, equipment, and supplies to ensure medical devices and instrumentation are maintained according to the Statement of Work (SOW). Proposals are due by June 8, 2026, at 12:00 PM EDT.
Scope of Work
The required services include comprehensive preventative maintenance and routine maintenance for RMDs and general surgical instruments. This encompasses inspection, sharpening, adjustment, alignment, straightening, refurbishment, calibration, cleaning, oiling, and parts replacement. Instruments must be maintained to the manufacturer's original design and functional capacity, including the removal of stains, sharp edges, and scratches, and must have a mirror-finished appearance upon return. The contractor will provide Sterile Processing Services (SPS) leadership with overall assessments and recommendations. PM services are required for an average of 12-15 sets per visit (approximately 400-800 instruments), with a schedule of two site visits per month for the entire Period of Performance.
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Period of Performance: A base period from August 1, 2026, to July 31, 2027, with four (4) one-year option periods.
- Anticipated Award Date: July 1, 2026.
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34 Million.
- Product/Service Code: J065 (Maintenance, Repair, and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies).
- Simplified Acquisition Procedures are being utilized. Invoices must be submitted electronically via Tungsten Network.
Submission & Evaluation
Solicitation packages are available on www.SAM.gov. Quotations/proposals must be submitted via email to Courtney.Seevers@va.gov no later than June 8, 2026, at 12:00 PM EDT. Questions regarding the solicitation must be submitted in writing to the same email address by May 21, 2026, at 12:00 PM EDT; all questions will be answered via solicitation amendment. Offers will be evaluated based on price and other factors, using a comparative evaluation process, with past performance being a key factor.
Eligibility
This acquisition is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified SDVOSBs and listed in the SBA certification database at the time of offer submission. Offers from other than SDVOSB concerns will not be considered. Contractors will be required to sign the 852.219-75 certification for sub-contracting.
Contact
For inquiries, contact Courtney R Seevers, Contracting Officer, at Courtney.Seevers@va.gov.