J065--Surgical Instrument Preventative Maintenance, Repair & Inspection

SOL #: 36C24126Q0184Sources Sought

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

241-NETWORK CONTRACT OFFICE 01 (36C241)

TOGUS, ME, 04330, United States

Place of Performance

West Roxbury, Massachusetts

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies (J065)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/84dd28aa3dd04f3d8e1a7e18fc4bf64f/view

Timeline

Posted

Jan 20, 2026

Last Updated

Feb 17, 2026

Response Deadline

Jan 29, 2026, 4:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA) is conducting Sources Sought market research to identify qualified firms capable of providing Surgical Instrument Preventative Maintenance, Repair & Inspection for the VA Connecticut Healthcare System (VACHS) at its West Haven and Newington, CT campuses. This is for preliminary planning purposes only; no proposals are being requested or accepted at this time. Responses are due January 29, 2026.

Scope of Work

The anticipated services include routine preventative maintenance (PM), sharpening, and minor repair of surgical instruments. Key responsibilities for the contractor will involve:

On-location service at both West Haven (twice monthly) and Newington (once every other month) campuses.
Inspection, sharpening, PM, honing, deburring, demagnetizing, aligning, adjusting, cleaning, buffing, polishing, passivation, stain removal, restoration of finish, and lubricating of instruments.
Minor repairs including spring replacement, screw tightening, and adjustments.
Replacement of standard factory parts and restoration to manufacturer specifications.
Pickup and delivery of instruments.
Documentation of services, instrument condition, and recommendations for replacement.
Off-site repair capabilities for complex issues like repotting bi-polar forceps, diamond dust application, gold plating, and microscopic/ophthalmic instrument service.
A one-time, joint, wall-to-wall inventory of all surgical instruments at both campuses.
Education and staff training for VACHS personnel on proper instrument handling and care.
Emergency services must be available within 24-48 hours.

Contract & Timeline

Type: Sources Sought / Market Research
Anticipated Duration (for future contract): 12-month initial term with annual renewal options.
Set-Aside: None specified (market research stage to determine potential set-asides).
Response Due: January 29, 2026, 4:00 PM EST
Published: January 20, 2026

Key Requirements for Responders

Interested firms must be registered in SAM (System for Award Management) and provide:

Company name, address, point of contact (POC) with phone number, and SAM UEI.
Documentation of performance capability.
Socio-economic status (e.g., large business, SDVOSB, VOSB, small business, Woman Owned).
Place of manufacture.
Any other pertinent company documentation. Small businesses must also provide proof of registration in the SBA DSBS.

Additional Notes

This is strictly market research for informational and planning purposes and does not obligate the Government to issue a solicitation. The Government will not pay for responses. Submissions should be sent via email to kim.mccarthy@va.gov.