J065--Surgical Instrument Preventative Maintenance, Repair & Inspection
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Connecticut Healthcare System (VACHS), has issued a Request for Quotations (RFQ) for Surgical Instrument Preventative Maintenance, Repair & Inspection services. This 100% Small Business Set-Aside opportunity aims to ensure optimal performance, safety, and longevity of surgical instruments at VAMC West Haven, CT, and VAMC Newington, CT. Quotes are due by February 20, 2026, at 3:00 PM ET.
Scope of Work
The contractor will provide routine preventative maintenance, sharpening, and minor repair of surgical instruments. Key services include:
- On-location service at both West Haven (twice monthly) and Newington (once every other month) campuses, servicing at least 15 instrument sets per visit.
- Inspection, sharpening, and preventative maintenance (honing, deburring, demagnetizing, aligning, adjusting, cleaning, buffing, polishing, passivation, stain removal, restoration of finish, lubricating).
- Minor repairs such as spring replacement, screw tightening, and box lock/handle adjustments, including restoration to manufacturer specifications.
- Minor repair of rigid surgical containers.
- Pickup and delivery of instruments.
- Documentation of services, instrument condition, and recommendations for replacement.
- Off-site repair capabilities for complex issues (e.g., repotting bi-polar forceps, diamond dust application, gold plating, microscopic/ophthalmic instrument service).
- A one-time, joint, wall-to-wall inventory of all surgical instruments at both campuses at the contract's start.
- Education and staff training for VACHS personnel on instrument handling, care, and maintenance (minimum 4 classes per year).
- Compliance with ANSI/AAMI and Healthcare Sterile Processing Association standards, and ISO 13485 certification or equivalent.
Contract Details
- Contract Type: Request for Quotations (RFQ) for commercial products and services.
- Set-Aside: 100% Small Business.
- NAICS Code: 811210 (Small business size standard: $34 million).
- FSC/PSC: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies).
- Period of Performance: A base year (March 1, 2026 - February 28, 2027) with four (4) one-year option periods, extending the potential contract duration through February 28, 2031.
- Place of Performance: VAMC West Haven, 950 Campbell Avenue, West Haven, CT 06516; and VAMC Newington, 555 Willard Avenue, Newington, CT 06111.
Submission & Evaluation
- Submission Deadline: February 20, 2026, 3:00 PM Eastern Time.
- Submission Method: Email quotes to Contract Specialist Kim McCarthy at kim.mccarthy@va.gov.
- Evaluation Factors: Award will be based on the most advantageous offer to the Government, considering Price and Technical/Quality. Technical evaluation includes meeting/exceeding requirements, ISO 13485 certification or equivalent, and veteran involvement.
- Quote Requirements: Include solicitation number, company details (name, address, phone, UEI), technical approach addressing SOW, responses to provisions, and a statement of agreement with terms and conditions (or list exceptions).
Important Notes
Offerors must have current annual representations and certifications in the System for Award Management (SAM) at sam.gov. The Government intends to award without discussions, so initial offers should contain the best terms.