J066--598-26-3-6701-0037 PremiumCare epMotion 5075 service agreement POP 6/30/206-6/29/2027
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 16, is soliciting proposals for a Firm-Fixed-Price service agreement for Eppendorf epMotion 5075 automated liquid handling robot maintenance. This service is required for the Pharmacogenomics Analysis Laboratory (PAL) at the Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock, AR. Quotes are due by Friday, April 17, 2026, at 12:00 PM CDT.
Scope of Work
This opportunity requires a full annual preventive maintenance and service program for the Eppendorf epMotion 5075. Key services include:
- Comprehensive preventive maintenance, including parts, labor, and travel.
- A 10% discount on additional services (e.g., IQ/OQ) during the agreement period.
- Specific maintenance tasks such as cleaning, checking housing and accessories, evaluating stored data software updates, and calibrating various components (ejector tip, level sensor, carrier, barcode scanner, TMX module, UV light, CleanCap).
- Exchange of CAN bus cables/O-rings and calibration/adjustment of device-specific modules as applicable.
- The contractor will not have access to VA Desktop computers or online government resources. Any equipment removal requires memory storage devices to remain in VA control.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base year from June 30, 2026, to June 29, 2027, plus four (4) one-year option periods.
- Set-Aside: Unrestricted.
- Product Service Code: J066 - Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment.
- Place of Performance: Central Arkansas Veterans Healthcare System (CAVHS), Little Rock, AR.
Submission & Evaluation
- Questions Due: Wednesday, April 8, 2026, 12:00 PM CDT, via email to angela.kennedy2@va.gov.
- Quotes Due: Friday, April 17, 2026, 12:00 PM CDT, via email to angela.kennedy2@va.gov.
- Required Documents: Signed SF1449, Commercial Administration Data Sheet (Section B.1), technical capabilities demonstrating service approach and prior experience, completed Attachment 1 (Past Performance References), and Attachment 2 (Past Performance Questionnaire) sent to references. An OEM authorization letter is required.
- Evaluation Factors: Technical capability, Past Performance, and Price. Technical and Past Performance are considered equal and significantly more important than price.
Additional Notes
The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5. Attachment 1 is a template for past performance references, and Attachment 2 is a Past Performance Questionnaire for evaluators.