J066--Emergency repairs for backup emergency power generators Combined Heat Power (CHP) plant Michael E. DeBakey VAMC in Houston, Texas

Amendment / Modification

This amendment (0002) to Solicitation 36C25626Q0270 serves two primary purposes:

• Questions and Answers (Q&A): It includes responses to vendor questions regarding the solicitation. Key Q&A points include:

  • The previous contract number is 36C25621F0089.
  • Site visits were scheduled for January 29, 2026, from 10 am to 12 pm, as per Amendment 36C25626Q0270 0001.
  • There are no addenda or planholders lists available at this time.
  • The estimated construction budget is not discussed unless a historical contract is listed.
  • The submission deadline is confirmed as January 30, 2026, at 4:00 pm CST.
  • A discrepancy was noted regarding CLIN 0004 generator capacity (2000 Kw vs. 2500 Kw in the SOW), with a revised document provided.

• Statement of Work (SOW) Revision: Section B.2 Price/Cost Schedule and Section B.3 Statement of Work (specifically Section 7.4 regarding Generator #4) have been updated and replaced with a new version.

• Section B.2 Price/Cost Schedule

• Section B.3 Statement of Work (specifically Section 7.4, Equipment Schedule for Generator #4)

• The deadline for receipt of offers is extended to February 2, 2026, at 4:00 pm CST.

• Offerors must acknowledge receipt of this amendment. Failure to do so may result in offer rejection.

• The amendment must be signed and returned with the quote submission to be eligible for award.

Amendment / Modification

This amendment extends the deadline for receipt of offers and provides details for a mandatory technical site visit.

• Solicitation Receipt Date/Time: Extended to January 30, 2026, 4:00 PM CST.

• Technical Site Visit: Details for a site visit at Michael E. DeBakey VAMC in Houston, Texas, on January 29, 2026, from 10:00 AM to 12:00 PM CST have been added.

• RSVP: Offerors must RSVP for the site visit to Jeneice Matthews (jeneice.matthews@va.gov) by 4:00 PM CST on January 28, 2026.

• The deadline for submitting offers has been extended.

• Attendance at the technical site visit is noted as necessary for eligibility for award, and the amendment itself must be signed and returned with the quote submission.

• The site visit is for observation and presentation only; questions must be submitted in writing via email to the Contracting Officer.

• The document reiterates that evaluation criteria are technical, past performance, and price, with non-price factors being more important than price.

• It also confirms the procurement is a total Service-Disable Veteran-Owned Small Business (SDVOSB) 100% Set-Aside and requires offerors to be "verified" in SBA VetCerts and registered in SAM.

Form / Attachment / Pricing Sheet

This document is Attachment C, the Relevant Experience Form, for solicitation 36C25626Q0270. It is designed for potential bidders to list their relevant contracts to demonstrate their experience.

• Bidders are instructed to list contracts in chronological order, starting with the most recent.
• Contracts listed cannot be more than 5 years old, with an allowance for ongoing contracts that began more than 5 years ago.
• For each contract, bidders must provide:
  • Customer Name and Address
  • Name and Title of Contact Point, along with their Email Address and Phone Number
  • Estimated Contract Value
  • Contract Term (Month and Year) and Contract Effective Date
  • Contract Status (Ongoing or Completed)
  • Scope of Contract Requirements (detailed description of work performed, referencing the Request for Quote documents).
• Bidders are instructed to attach a separate sheet if additional space is needed for contract details.

This form is crucial for bidders to provide evidence of their past performance and relevant experience, which is likely a key factor in the evaluation of their proposal for this opportunity.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for emergency repairs to the backup emergency power generators at the Combined Heat Power (CHP) plant for the Michael E. DeBakey VA Medical Center in Houston, Texas. The government is procuring commercial products or services in accordance with FAR Part 12. This announcement serves as the only solicitation, and a separate solicitation document will not be issued.

• Provide all labor, parts, tools, equipment, materials, trained personnel, supervision, and transportation for emergency repairs to four (4) diesel generators and one (1) dual fuel generator.

• Perform a load bank test on one unit after repairs.

• Specific tasks include removing and replacing fuel pumps and motors, ensuring motors are explosion-proof for hazardous locations, and troubleshooting engine issues.

• A "Parts Rider" is included for $60,000.00 for normal, after-hours, or emergency repairs discovered after initial troubleshooting.

• Contract type: Firm-Fixed Price.

• Period of Performance: Starts upon receipt of parts and can be sequenced through May 31, 2026.

• Estimated Value: Not explicitly stated, but a $60,000.00 parts rider is included.

• Quotes are due by 4:00 PM Central Standard Time on January 26, 2026.

• Quotes must be submitted in writing via email to jeneice.matthews@va.gov, with the subject line "RFQ 36C25626Q0270 Quote".

• Offerors must complete Section B (Contract Administration Data), Volume 1 (Technical), Volume 2 (Price), Attachment B (Limitations on Subcontracting), and Attachment C (Relevant Experience Form).

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Award will be made to the lowest-priced technically acceptable offer.

• The government intends to award without discussions.

• Questions are due by 4:00 PM Central Standard Time on January 23, 2026.

• This solicitation is issued as a Service Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be certified SDVOSBs and listed in the SBA certification database.

• Offerors must have a current registration in the System for Award Management (SAM).

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a small business size standard of $12,500,000.00.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75, outlines the "Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract, particularly concerning small business subcontracting goals.

• Subcontracting Limitations: Details the percentage of contract work that must be performed by the prime contractor or by small business concerns, distinguishing between supplies/products and services.
• Manufacturer/Nonmanufacturer Certification: Requires offerors to certify if they are the manufacturer or producer of the end item, or if they qualify as a nonmanufacturer under specific Small Business Administration (SBA) regulations.
• SDVOSB/VOSB Compliance: Addresses limitations related to subcontracting with Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB).
• Penalties for Non-Compliance: States that false certifications are subject to criminal and civil penalties, and that failure to comply with subcontracting limitations can lead to penalties for the contractor.
• Certification Section: Includes a fillable section for the offeror to formally certify their compliance, including details of the signatory and company.

This is a mandatory certification that must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide this completed certification will result in the offer being deemed ineligible for evaluation and award. Bidders must carefully review and understand the subcontracting limitations and their ability to comply before submitting their offer.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It specifies the minimum wage rates and fringe benefits required for various occupations in a specific geographic area (Texas Counties of Austin, Brazoria, Chambers, Fort Bend, Galveston, Harris, Liberty, Montgomery, Waller) for contracts covered by the Service Contract Act.

• Lists numerous occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage.
• Details requirements for vacation and paid holidays.
• Outlines the conformance process for unlisted classifications.

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified region. It establishes the minimum compensation and benefits that must be provided to employees, directly impacting proposal pricing and overall contract compliance. Bidders must ensure their proposed wages and benefits meet or exceed these determined rates.