J072--New Ice Machine Preventive Maintenance Base 4 OY Contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the NETWORK CONTRACT OFFICE 19, is soliciting quotes for New Ice Machine Preventive Maintenance services. This Firm-Fixed-Price contract requires semi-annual maintenance and cleaning for approximately 54 ice machine units at the Oklahoma City VA Medical Center and Lawton Main Outpatient Clinic in Oklahoma. This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Quotes are due by May 19, 2026, at 13:00 CDT.
Scope of Work
The contractor will provide comprehensive preventative maintenance and cleaning services for approximately 54 ice machine units. Key requirements include:
- Semi-annual maintenance and cleaning per unit.
- Adherence to Original Equipment Manufacturer (OEM) guidelines and the hospital's infection control management plan.
- Provision of all labor, materials, and tools.
- On-site maintenance, with machines moved to designated engineering shop areas.
- Detailed logs (hard copy and digital Excel) of maintenance, unit locations, and next due dates.
- Application of PM stickers with clear "DAY-MONTH-YEAR" dates.
- Contractor personnel must possess EPA Section 608 Technical requirements certifications (Type I and Type II).
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A Base Year (June 1, 2026 - May 31, 2027) with four (4) one-year option periods, potentially extending the contract to May 31, 2031. An optional 6-month final extension is also possible.
- Estimated Value: $34 Million (This is noted as an estimate for the entire contract period).
- Set-Aside: This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified SDVOSBs listed in the SBA certification database.
- Limitations on Subcontracting (LOS): 50% of the contract amount for services must be performed by the prime contractor (VAAR 852.219-75).
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).
- PSC: J072 (Maintenance, Repair And Rebuilding Of Equipment: Household And Commercial Furnishings And Appliances).
Submission & Evaluation
- Quotes Due: May 19, 2026, 13:00 CDT.
- Submission Instructions: Detailed in FAR 52.212-1 and its addendum.
- Evaluation Criteria: Award will be based on the lowest-priced quote that is reasonable and does not exceed available funding. Offerors must demonstrate the ability to perform comprehensive services and be determined "Responsible" per FAR § 9.104-1.
Contact Information
- Primary Contact: Orrellius J Williams (CO), Contract Specialist, Orrellius.Williams@va.gov.