J074--HWW RICOH Copier Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the 245-NETWORK CONTRACT OFFICE 5 (36C245), is soliciting proposals for RICOH Copier Maintenance services at the Hershel "Woody" Williams VAMC in Huntington, WV. This is a Firm Fixed Price Purchase Order for a flat-rate maintenance contract for one VA-owned RICOH All-in-One Multi-Function Device (MFD). Proposals are due April 29, 2026, by 3:00 PM EST.
Scope of Work
- Provide flat-rate maintenance for one RICOH PRO C5310 MFD (Serial #: C84316339).
- Supply all necessary resources, including toner and parts (excluding paper).
- Ensure proper mounting of surge protectors and cable management.
- Respond to service calls within 12 business hours during normal working hours (8:00 am - 4:30 pm, Monday-Friday, excluding Federal Holidays).
- Provide a telephone number and online portal for service calls and supply orders.
- Offer training for key operators at installation and access to an online training video library.
- Provide operator manuals in electronic media or web-based access.
Contract & Timeline
- Type: Firm Fixed Price Purchase Order
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)
- Size Standard: $34 Million
- Set-Aside: Unrestricted
- Period of Performance: Base year (May 15, 2026 – May 14, 2027) plus one option year.
- Place of Performance: VA Medical Center, 1540 Spring Valley Dr., Huntington WV 25704.
- Questions Due: April 22, 2026, by 3:00 PM EST
- Proposals Due: April 29, 2026, by 3:00 PM EST
- Published Date: April 16, 2026
Evaluation
Award will be made to the lowest price responsible offeror whose offer conforms to the solicitation requirements. Evaluation will consider technical capabilities, past performance, and price. The offer acceptance period is 30 calendar days from the proposal due date.
Submission Requirements
Proposals must be submitted via email to Sylvia.Honesty@va.gov in two separate volumes:
- Volume I (Technical - Non-price): Include a Cover Letter with UEI, Cage Code, Tax ID, Address, Telephone, Email. Clearly define work, personnel, management capabilities, procedures, and processes. No price information.
- Volume II (Price): Identify a fixed price for each Contract Line Item (CLIN) and overall total contract price on the SF 1449 Price Schedule. Offerors must complete Box 12, 17, and 30 of the SF 1449, Section B.1.1 (contractor POC), Section B.3 (Price/Cost Schedule), and Section C.4 (Certification). The Service Contract Act wage determination applies.