S--Janitorial services contract for NOAA DRC

Amendment / Modification

• Amendment 0002 is issued to provide responses to questions received by the inquiry deadline.

• The Period of Performance is listed as 06/01/2026 to 05/31/2027.

• A "Q&A Attachment" is referenced for responses to vendor questions.

• All other terms and conditions remain unchanged. Bidders should refer to the Q&A attachment for any modifications or clarifications impacting their proposals.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 1305M226Q0114, clarifying details about facility size, contract value, consumables, restroom counts, and service ordering.

• Facility Size: Confirmed as approximately 15,394 square feet.
• Previous Contract Value: Base year awarded at $30,192.33, with a total anticipated value of $150,961.65 (base + 4 option years).
• Consumables: Contractors are responsible for providing trash can liners, liquid soap, and toilet paper. Estimated toilet paper usage is approximately 12 rolls per month, with an average of 5 people in the office.
• Restroom Fixtures: The facility contains 2 individual stall restrooms (1 toilet, 1 sink each) and 2 larger restrooms (total of 6 toilets, 8 sinks, 2 urinals).
• Toilet Paper Responsibility: The contractor is responsible for supplying toilet paper.
• CLIN 0002 (Unscheduled/Emergency Cleaning): This CLIN is for the hourly labor rate only, which should be consistent regardless of the hours used. Special event cleaning will be ordered under CLIN 0002.

This Q&A clarifies key details that will assist bidders in preparing accurate and competitive proposals, particularly regarding the scope of consumables, facility specifics, and how certain services (like special event cleaning) will be ordered and priced.

Amendment / Modification

• This amendment (0001) extends the deadline for submitting questions and the deadline for quote submissions.

• Inquiry Deadline (Questions Submission): Extended to 5/19/2026 at 11 AM EST.

• Quote Submission Deadline: Extended to 5/25/2026 at 11 AM EST.

• Offerors must acknowledge acceptance of this amendment by signing the SF-30.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for janitorial services for the NOAA Gulf of America Disaster Response Center (DRC). The purpose is to ensure the facility maintains a clean appearance and functionality. This solicitation is issued as a Request for Quotation (RFQ) and constitutes the only solicitation; no separate written solicitation will be issued.

• Non-personal janitorial services including labor, supervision, supplies, tools, materials, and equipment.

• Services are to be provided in accordance with the attached Statement of Work (SOW) and SOW attachments.

• Includes both routine janitorial services and unscheduled/emergency cleaning services (provided at an hourly rate).

• The acquisition is set-aside for small business concerns.

• NAICS Code: 561720, Janitorial Services.

• Small business size standard: $22 Million.

• Contract type: Firm-fixed-price.

• Period of Performance: Base Year (Date of Award through one year) with three (3) option years.

• Place of Performance: NOAA Gulf of America Disaster Response Center, 7344 Zeigler Blvd, Mobile, AL 36608.

• Delivery: FOB Destination.

• Offers must be submitted electronically via email to Chelsea.Vera@noaa.gov.

• Quotes must be received no later than 11:00 am EST on 5/19/2026.

• Quotes must be valid for a minimum of 60 days.

• Evaluation will be based on Technical Acceptability/Capability, Past Performance, and Price.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government.

• A site visit is recommended but not required.

• This acquisition is set-aside for small business concerns.

• Offerors must have an active registration in the System for Award Management (SAM).

• The solicitation incorporates provisions and clauses by reference. Full text can be accessed at https://www.acquisition.gov/far-overhaul.

• Department of Labor Wage Rates (WD 2015-4605, Revision No. 27) are attached and can be found at https://sam.gov/content/wage-determinations.

• Questions must be submitted in writing via email to CHELSEA.VERA@NOAA.GOV no later than 5/13/2026, 11 am EST. Responses will be provided in an amendment.

• The contract will be administered using the FedConnect® web portal.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and specifications for a NOAA Gulf of Mexico Disaster Response Center. It details the floor plans, elevations, and specific room layouts, including restrooms and mechanical areas. It also includes general notes on construction, code compliance, and accessibility.

• Floor Plans (Sheets A101, A3): Outlines the layout of Level 1, including room dimensions, occupancy loads, and exit routes.
• Code Analysis (Sheet G101): Details applicable building codes (IBC, IMC, IPC, NEC, IFC, ANSI/ICC A117.1, IFGC) and occupancy classifications (Group B - Offices).
• Plumbing Fixture Schedule (Sheet G101): Specifies the required counts for lavatories, toilets, and urinals based on occupant load.
• Elevations and Enlarged Plans (Sheets A401, A402): Provides detailed views of specific areas like toilet rooms, shower rooms, and interior elevations.
• Specialty Equipment Schedule (Sheet A401): Lists specific equipment such as diaper changing stations and grab bars with manufacturer details.
• General Notes: Covers construction requirements, ADA compliance, fire protection, and contractor responsibilities.

This document is crucial for bidders to understand the physical scope, layout, and specific requirements of the facility. It provides detailed information on construction standards, material specifications, room configurations, and code compliance, which are essential for accurate bidding and project execution.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the NOAA Gulf of America Disaster Response Center (DRC) to ensure the facility maintains a clean appearance and functionality.

• Basic Cleaning (3 days/week): Includes sweeping/dust mopping (lobby, loading zones, sidewalks, entrances, all flooring types), vacuuming carpets/rugs, emptying trash/recycling, dusting/cleaning furniture, partitions, walls, ceilings, doors, and hardware, wet mopping floors, cleaning kitchens/break rooms, cleaning restrooms (fixtures, mirrors, drains, walls, trash containers), restocking restroom supplies, and cleaning lobby glass.

• Monthly Cleaning: Spot cleaning upholstered furniture and cleaning/sanitizing/polishing drinking fountains.

• Annual Cleaning: Cleaning shower stalls, scrubbing and waxing floors, cleaning exterior and interior glass (excluding clerestory windows), sweeping the boat barn floor, and shampooing carpets.

• Special Event Cleaning: May be required for events with over 50 participants or other non-routine needs.

• Services to be performed during normal business hours (8 a.m. - 4 p.m., Monday-Friday, excluding Federal holidays).

• A schedule of services will be developed and coordinated within 10 days of the contract start.

• Contractor personnel must comply with safety and fire regulations.

• Performance is subject to government surveillance, with thresholds for customer complaints (not exceeding 3 per month for timeliness and 2 per month for quality).

• Unsatisfactory inspections require re-performance at no additional cost.

• Place of Performance: NOAA Gulf of America Disaster Response Center, 7344 Zeigler Blvd, Mobile, AL 36608.

• Period of Performance: Not explicitly stated, but services are scheduled weekly, monthly, and annually.

• Contractor must provide all personnel, equipment, tools, and supplies.

• Materials must be commercial grade, "green" or environmentally responsible, and comply with applicable regulations.

• Specific requirements for soap, toilet paper, and trash liners are detailed.

• Contractor must provide proof of US citizenship or valid work visa for employees.

• A site visit is strongly encouraged. Contact Jessica White at jessica.white@noaa.gov or 251-544-5009 to schedule.

Form / Attachment / Pricing Sheet

This document is the "Past Performance Information Form" which contractors must complete to demonstrate relevant past performance or state they possess none. It is used to gather information about previous contracts that are of similar scope, magnitude, and complexity to the current solicitation.

• Past Performance Requirement: Quoters must submit a maximum of three (3) current/previous contracts performed within the last three (3) years that are of a similar nature to this solicitation.
• Information Required per Reference: Contract number, name and address of the Government agency or commercial entity, description of work/services provided, point of contact (name, phone, email), contract award date, period of performance, initial and current contract value, and extent of subcontracting.
• Experience: Quoters must describe recent experience (within the last 3 years) in performing the same or similar services of the same scope, magnitude, and complexity.
• Problem/Corrective Actions: Quoters are encouraged to describe any problems encountered and corrective actions taken on identified contracts.
• Form Fields: Includes sections for Vendor Name, Contract Number, Contract Type, Government Point of Contact, Government Telephone and Email, Total Dollar Value, Type of Services Provided and Location, and Period of Performance.
• Detailed Description: A section for a detailed description of the work performed to demonstrate relevance to the solicitation's scope.
• Subcontractors: A section to detail any subcontractors utilized and their annual dollar value.

This form is critical for bidders to provide evidence of their capability and experience relevant to the solicitation. Failure to adequately complete this form or provide relevant references may impact the evaluation of past performance. Bidders should carefully select and describe contracts that best demonstrate their ability to successfully perform the work described in the solicitation. The government may contact the provided points of contact to verify information. Newly formed entities or those lacking direct prior contracts should leverage key personnel experience and explain its relevance.

Other / Unclassified

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, issued under the Service Contract Act. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits required for contracts in Alabama, specifically for the County of Mobile.

This document is crucial for potential bidders on Service Contract Act-covered opportunities in the specified geographic area. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to employees performing work under such contracts. Bidders must use this information to accurately calculate labor costs and ensure compliance with federal regulations when preparing their proposals. The document also outlines procedures for requesting additional classifications and wage rates if a required occupation is not listed.