Janitorial Services for US Embassy Ljubljana, Slovenia
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Ljubljana, is soliciting quotations for Janitorial Services in Ljubljana, Slovenia. This is a Combined Synopsis/Solicitation seeking a responsible company to provide comprehensive cleaning services. The contract will be awarded to the lowest priced, technically acceptable offer. Quotations are due by Monday, February 2, 2026, at 10:00 AM local time.
Scope of Work
The contractor will provide all labor, materials, equipment, and services for general, periodic, monthly, annual, and make-ready cleaning across designated U.S. Embassy spaces, including offices, restrooms, and common areas. Specific cleaning schedules and frequencies are detailed in the solicitation.
Key clarifications from Q&A (January 23, 2026):
- Chancery Office Cleaning Hours: 07:00 to 12:00.
- GSO Annex, Marine House, CMR Cleaning Hours: 12:00 to 15:00.
- Staffing: While one person is projected for all locations, two additional staff requiring security clearance are needed for coverage. Temporary make-ready staff do not require security clearance.
- Separate Services: Gardening, awning cleaning, power washing, and fence cleaning are quoted and charged separately. Work at height will also be paid additionally.
Contract Details
- Type: Fixed-Price Contract
- Period of Performance: One-year base period with two one-year options.
- Projected Start: April 1, 2026.
- Set-Aside: Unrestricted.
- Place of Performance: U.S. Embassy Ljubljana, Slovenia.
Submission & Evaluation
Quotations must be submitted electronically to LjubljanaQuotes@state.gov by the due date. Submissions must be in English, in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format, with individual file sizes not exceeding 30MB.
Required documents include:
- SF-1449
- Section 1, Pricing
- Additional information as required in Section 3
- Section 5 Representations and Certifications or Proof of SAM Registration
- Contractor Certification: NDAA Covered Telecommunications Equipment (must be completed).
Evaluation will be based on Compliance Review, Technical Acceptability, Price Evaluation, and Responsibility Determination.
Key Dates & Site Visit
- Site Visit: Thursday, January 22, 2026, at 10:00 AM local time at American Embassy General Services Office, Vilharjeva 46/II, Ljubljana.
- Site Visit RSVP: Submit names by Tuesday, January 20, 2026, to Mr. Marijan Kruhar at kruharm@state.gov.
- Quotation Due: Monday, February 2, 2026, at 10:00 AM local time.
Additional Notes
Quoters are highly encouraged to register in the SAM database prior to submission. Criminal record certificates are required for personnel after contract award, not with the quotation. Valid work visas/IDs are acceptable for employees without Slovenian ID/passport. Defense Base Act (DBA) insurance premium costs must be included.