JANITORIAL SERVICES (KEY WEST)

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation N0017326Q5223, clarifying details about the requirement and its history.

• Requirement Status: This is a new solicitation, not a previously awarded requirement. The incumbent contractor is Cardinal Maintenance Services Inc, under contract N0017325P0422.
• Bid Closing Date Extension: The bid closing date was extended to enhance competition.
• Period of Performance: The previous solicitation required 1 year, while this solicitation requires a base year (May 17, 2026 - May 16, 2027) plus four 1-year options (through May 16, 2031).
• Flooring Square Footage:
  • Building F1: 4,020 sq. ft. (3,005 epoxy coated, 1,015 carpet) with 1 restroom.
  • Building F15: 5,440 sq. ft. (2,730 epoxy coated, 2,710 carpet) with 2 restrooms. The F15 biology area has linoleum floors included in the epoxy coated square footage.
  • Total Square Footage: 9,460 sq. ft.
• Service Schedule: Previous service was provided on Tuesdays and Fridays between 0730-1530, with time at the contractor's discretion, avoiding employee lunch hours.
• Scope Details: The scope includes 3 restrooms (1 in F1, 2 in F15), 2 break rooms (1 in F1, 1 in F15), 5 offices, and 1 conference room. There are no special areas requiring unique cleaning protocols.
• Contractor Responsibilities: The contractor is expected to supply all equipment, supplies, and materials. Minimal high dusting is required quarterly.
• Dispensers & Bins: Wall dispensers for soap and paper products are in place. There are approximately 20 small office trash bins (12"x8"x12") and 3 kitchen garbage bins (12"x16"x20") across both buildings.
• Employee Count: Approximately 25 employees are anticipated.
• Flooring Type: The industrial coated floors are a decorative epoxy coating with colored chips. No terrazzo flooring is present.

These clarifications provide specific details on the scope of work, period of performance, building square footage, and contractor responsibilities, which are crucial for bidders to accurately prepare their proposals.

Amendment / Modification

This amendment (0002) to Solicitation N0017326Q5223 revises key dates:

• The proposal due date has been extended from March 9, 2026, to April 10, 2026, at 12:00 PM Eastern Time.

• The Federal Acquisition Circular date has been updated to January 2026, with an effective date of March 17, 2026.

• A new deadline for submitting questions has been established as April 1, 2026, at 12:00 PM Eastern Time.

• Section A - Solicitation/Contract Form, specifically the Response Due Date and Response Due Time.

• The proposal submission deadline is extended to April 10, 2026.

• Bidders must submit any questions by April 1, 2026.

Amendment / Modification

• This amendment adds FAR Clause 52.223-2, "Reporting of Biobased Products Under Service and Construction Contracts," to the solicitation.

• Section I - Contract Clauses

• No changes to proposal deadlines, requirements, or evaluation factors are indicated.

Solicitation / RFQ

This document is a Request for Quotation (RFQ) for Janitorial Services at the Naval Research Laboratory (NRL) Key West, specifically for Buildings F-1 and F-15. It outlines the requirements, terms, and conditions for potential bidders to provide housekeeping services.

• Provide comprehensive janitorial/housekeeping services for Buildings F-1 (3,005 sq ft hard floor, 1,015 sq ft carpet) and F-15 (2,730 sq ft hard floor, 2,710 sq ft carpet).

• Services include bi-weekly tasks (restroom cleaning, trash removal, supply replenishment, office/hallway cleaning, kitchen/break room cleaning), weekly tasks (floor sweeping/mopping, carpet vacuuming), and quarterly tasks (dusting, window cleaning, floor polishing/waxing, carpet shampooing).

• Contractor must supply all tools, equipment, materials, supplies, and supervision.

• Develop and maintain a Quality Control Plan, including inspection checklists and corrective actions.

• Contractor employees must obtain and maintain DBIDS access to Naval Air Station Key West, Trumbo Point Annex.

• Contract Type: Firm Fixed Price.

• Period of Performance: One base year (May 17, 2026 - May 16, 2027) with four additional one-year option periods, for a total potential duration of five years (up to May 16, 2031).

• Payment will be made monthly in arrears via Wide Area WorkFlow (WAWF).

• Quotes are due by March 09, 2026, at 07:00 AM (Local Time).

• Submission instructions are governed by FAR 52.212-1.

• Evaluation factors for award are referenced in Section M.

• This acquisition is 100% set-aside for Small Businesses.

• NAICS Code: 561720 (Janitorial Services).

• Size Standard: $22,000,000.00.

• The document incorporates various FAR and DFARS clauses by reference and in full text.

• Contractors must observe Federal holidays as specified.

• Provisions are included for performance during mandatory evacuation orders (e.g., hurricanes) in Monroe County, Florida.