Janitorial Services - Mercedes

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure janitorial services for the US International Boundary and Water Commission (US IBWC) Lower Rio Grande Field Office (LRGFO) located at 325 Golf Course Road, Mercedes, TX 78570.

• Provide all necessary personnel, supervision, quality control, equipment, tools, services, and cleaning supplies for janitorial services.

• Contractor will supply toilet tissue, paper towels, disinfectants, plastic bags, chemicals, waxes, liquid soap, soap, and deodorizers.

• Services cover approximately 8,000 square feet across the Administration Building (4,000 sq ft), Personnel Building (3,000 sq ft), and Shop Offices (1,000 sq ft).

• Weekly (Tuesdays, 0800-1630, excluding Federal Holidays):

  • Empty wastebaskets, damp mop/sweep hard floors, dust/damp wipe desks and furniture, vacuum carpets, clean glass/mirrors/metal, spot clean walls/baseboards/woodwork/doors, clean drinking fountains, clean coffee/vending areas, notify of burned-out lights, dust high ledges, wipe exterior appliances (if applicable).
  • Restroom cleaning: Damp wipe dispensers, refill supplies (tissue, towels, soap, sanitary napkins), empty/clean/sanitize receptacles, clean/polish shelves/mirrors/faucets, wet mop floors, damp wipe walls, scrub sinks and toilets.
  • Janitorial closet maintenance.
  • Eliminate shredded material from shredders and replace bags.

• Monthly (1st Tuesday):

  • Strip, clean, wax, and buff all vinyl composition tile floors.
  • Shampoo all carpets.

• Quarterly (1st Tuesday):

  • Clean all exterior and interior glass.
  • Clean out all refrigerators.
  • Thoroughly clean the oven in the personnel building.
  • Dust ventilating grills (up to 8ft).
  • Remove spider webs and clean areas higher than 8ft.

• Floor care includes sweeping, mopping, stripping wax, and reapplying wax or comparable solution to Vinyl and Ceramic tile floors to maintain a presentable appearance, free of scratches or stains.

• Carpets to be treated for spot removal, steam cleaning, and deodorizing.

• Base year: One Year After Award.

• Options for up to four (4) additional one-year option periods.

• Services to be performed at the USIBWC Mercedes Field Office.

• Contractor must comply with all Department of Labor requirements and labor wage determinations.

• Non-disclosure of government property information is required.

• A coordinator/manager and alternate must be appointed as a single point of contact.

• Inspection and Acceptance will occur at the USIBWC Mercedes Field Office via a joint final inspection.

A site visit is highly encouraged. Contact Juan Uribe at 956-513-0284 or Juan.Uribe@ibwc.gov to schedule.

Technical POC: Juan Uribe at 956-513-0284 or Juan.Uribe@ibwc.gov.

• Invoices must be submitted via IPP.
• Final payment invoices must be marked "FINAL."
• Payment in accordance with contract clause 52.212-4.

Other / Unclassified

This document is a "Register of Wage Determinations Under the Service Contract Act" for the State of Texas, specifically for the areas of El Paso and Hudspeth counties. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and required fringe benefits. The document also includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as details on vacation and holiday policies.

This document is crucial for any bidder on a federal contract subject to the Service Contract Act in the specified Texas counties. It establishes the minimum wage rates and benefits that must be paid to service employees performing work under such a contract. Bidders must ensure their proposed labor costs align with these determined rates to be compliant. The document also outlines conformance procedures for occupations not explicitly listed and provides information on paid sick leave and minimum wage requirements mandated by Executive Orders.

Form / Attachment / Pricing Sheet

This document outlines the CLIN (Contract Line Item Number) structure for the janitorial services opportunity at the Mercedes Field Office. It details the CLINs, their descriptions, quantities, units, and placeholders for unit and total pricing.

• CLIN 001-005: Covers the base year and four option years for janitorial services.
• Description: Each CLIN specifies "Janitorial service for Mercedes Field Office as per SOW attached."
• Period of Performance (POP): Stated as "One Year from Time of Award" for the base year, implying similar durations for option years.
• Quantity: 12 Months for each CLIN.
• Unit: MO (Months).
• Pricing: Placeholders for Unit Price and Total Price are included for each CLIN, as well as a GRAND TOTAL.

This CLIN structure provides a framework for understanding the contract duration and the breakdown of services over time. Bidders will need to use this structure to develop their pricing proposals, filling in the unit and total prices for each CLIN based on the requirements detailed in the associated Statement of Work (SOW).

Other / Unclassified

This document outlines the applicable terms and conditions, including various Federal Acquisition Regulation (FAR) clauses, that are incorporated by reference or in full text for this requirement. It details clauses related to contract terms, conditions, representations, certifications, and payment processing.

Bidders must carefully review the listed FAR clauses as they define the legal and contractual framework for any resulting award. Key clauses include:

• 52.212-4 Contract Terms and Conditions- and Commercial Services (NOV 2023): Outlines standard contract terms for commercial items.
• 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAR 2026): Specifies clauses necessary to implement various laws and executive orders applicable to commercial acquisitions. This includes clauses related to ethics, prohibitions on certain equipment, small business utilization, equal opportunity, and labor standards.
• 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021): Requires offerors to represent their use of or provision of covered telecommunications equipment or services.
• 52.212-2 Evaluation-Commercial Items and Commercial Services (NOV 2021) & Addendum: Defines the evaluation criteria, which is Lowest Price Technically Acceptable (LPTA), with technical and past performance being equal to price.
• Invoice Processing Platform (IPP): Mandates the use of an electronic invoicing system for all payments.

Bidders should pay close attention to the specific clauses checked as applicable, especially those related to small business utilization (e.g., 52.219-6, 52.219-8, 52.219-14, 52.219-28), labor standards (e.g., 52.222-41, 52.222-55, 52.222-62), and prohibitions on certain equipment (e.g., 52.204-25).

This document also references the Invoice Processing Platform (IPP) for electronic invoicing and provides instructions for offerors regarding representations and certifications, particularly concerning telecommunications equipment and services.