JBER 3D Diorama

Amendment / Modification

This document is Amendment 0003 to the Request for Quote (RFQ) for a custom 3D diorama of Joint Base Elmendorf-Richardson (JBER).

• The "Base Pictures" attachment, specifically "JBER Diorama Boundaries.pdf", has been corrected via this amendment.

• The deadline for submitting questions remains Tuesday, 12 May 2026, at 01:30 PM AKST.

• The deadline for submitting quotes remains Thursday, 21 May 2026, at 02:00 PM AKST.

• The RFQ is for the design, construction, and delivery of a custom 3D topographical diorama.

• Key requirements include:

  • CLIN 0001: Custom 3D Diorama Gameboard of JBER (IAW attached PWS) - 1 Each
  • CLIN 0002: Shipping / Freight (FOB Destination to JBER, AK 99506) - 1 Lot

• Delivery is required within six (6) months After Date of Contract (ADC).

• Quotes must include total firm-fixed-price, company information (Name, Address, CAGE Code, UEI), confirmation of meeting Salient Characteristics, and quote validity period (minimum 30 days).

• Award will be made to the lowest-priced, technically acceptable (LPTA) offeror.

• Vendors must be registered in SAM.gov under NAICS code 339999.

• The Salient Characteristics document has been updated (dated 12 May 2026).

Form / Attachment / Pricing Sheet

This document, titled "Attachment 5a - JBER Diorama Boundaries.pdf (CORRECTED).pdf", appears to be a map or visual aid. It outlines specific geographical boundaries within the Joint Base Elmendorf-Richardson (JBER) area, likely for the purpose of defining a project scope, operational area, or a specific zone of interest related to an opportunity.

• The document displays an aerial view of the JBER area, including surrounding regions like Anchorage and Eagle River.
• A prominent red polygon highlights a specific area of interest.
• Various geographical features, roads, and named locations (e.g., Elmendorf AFB, Fort Richardson, Campbell Park, Chugiak) are visible within and around the highlighted boundary.

Bidders should review this attachment to understand the precise geographical scope or location relevant to the opportunity. This information is crucial for assessing logistical requirements, site-specific considerations, and the overall feasibility of undertaking the work within the defined boundaries.

Form / Attachment / Pricing Sheet

This document is a recreational map of Joint Base Elmendorf-Richardson (JBER). It is intended for recreation use only and not for training or navigation. It outlines areas open to registered users and DoD cardholders, as well as areas that are off-limits to recreation.

• Recreation Areas: Delineates areas open to different user groups (registered users, DoD cardholders) and areas that are off-limits.
• Roads: Indicates various types of roads, including interstate, state, county, and unimproved roads, as well as railroads.
• Recreation Activities: Icons represent activities such as boating, camping, fishing, hiking, and ORV use (winter and summer).
• Recreation Trails: Depicts designated trails.
• Installation Boundary: Shows the limits of JBER.
• iSportsman Access System: Provides information on JBER's interactive recreational access management system, including how to sign up for permits and check in/out of areas via phone or internet. The website is www.jber.isportsman.net.
• Important Notes: Includes specific restrictions, such as areas off-limits to recreational use (e.g., Alaska Railroad lands, Alaska Railroad Fire Lake Right of Way) and advisories (e.g., warning about large vehicles training on JBER roads).

This map is relevant for bidders who may need to access or operate within JBER for the performance of a contract. It provides crucial information regarding permitted recreational areas, access restrictions, and the iSportsman system for managing access, which could impact logistical planning and operational execution on the installation.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Custom 3D Diorama of Joint Base Elmendorf-Richardson (JBER)" Request for Quote (RFQ) FA500026Q0029. It clarifies requirements and addresses concerns related to the diorama's specifications, fabrication, and submission.

• Boundaries and Detail: Overall boundaries are provided in "JBER Diorama Boundaries.pdf" (Attachment 5a). Only the JBER main base and associated range areas require detail, as shown in "JBER Recreational Map.pdf" (Attachment 5b).

• Required Buildings: A comprehensive list of required facilities is provided in "Required Facilities List.pdf" (Attachment 5c). Not all buildings within the boundary need to be fabricated, only key/significant ones.

• Scale and Detail: The 1:2000 scale for an 8x5 foot model is acceptable. High detail on individual buildings is not critical; accurate location and general shape are sufficient. Aircraft models do not need to be exact scale.

• Finishes: The diorama must be finished in full color. Painting and laser-etched details are acceptable. Bold, clearly differentiated painted textures are acceptable.

• Construction: A structural base made from PLA with traditional modeling materials is acceptable. Stepped/layered 3D printed terrain or a 3D printed base with a plaster overlay is also acceptable.

• Model Assembly: The model will be split into four connecting quadrants, each requiring a separate base. A seamless butt-joint connection is sufficient for the quadrants.

• Data Provision: GIS/CAD files will be provided to the successful awardee after contract award, not for quoting purposes. Vendors must base pricing on provided PDF maps and facility lists.

• Site Visit: Post-award, the Government will sponsor and facilitate base access for a site visit, requiring standard identification and providing an escort.

• Due Date: The due date for quotes has been extended to May 21, 2026, at 02:00 PM AKST.

• Data Sharing: Awardees may distribute provided GIS/CAD files internally and to subcontractors on a need-to-know basis for contract performance. Public distribution or publication of Government facility data is prohibited.

Amendment / Modification

This document is Amendment 0002 to the Request for Quote (RFQ) FA500026Q0029 for a custom 3D diorama of Joint Base Elmendorf-Richardson (JBER), Alaska. All changes are highlighted within the document.

• The "Salient Characteristics - 3D Diorama" document has been updated as of 12 May 2026.

• The deadline for submitting questions remains Tuesday, 12 May 2026, at 01:30 PM AKST.

• The deadline for submitting quotes remains Thursday, 21 May 2026, at 02:00 PM AKST.

• The document references updated Salient Characteristics and includes additional attachments such as Base Pictures (JBER Diorama Boundaries, JBER Recreational Map, Required Facilities List), Provision and Clauses, and Questions and Answers.

Form / Attachment / Pricing Sheet

This document provides a map illustrating the diorama boundaries for Joint Base Elmendorf-Richardson (JBER). It is intended to define the specific geographical areas relevant to the opportunity.

• Visual representation of diorama boundaries.

Bidders should review this map to understand the precise geographical scope of the opportunity. This information is crucial for assessing project feasibility, resource allocation, and accurately developing proposals or bids related to JBER.

Form / Attachment / Pricing Sheet

This document is a map of Joint Base Elmendorf-Richardson (JBER) that details the various gates and points of interest on the base. It serves as a reference for navigation and understanding the layout of the facility.

• JBER Gates: Lists and labels the main access gates (Boniface, Muldoon, Post Road, Government Hill, Richardson).
• Points of Interest: Identifies key locations such as visitor centers, chapels, hospitals, schools, recreational facilities (golf courses, ski areas), and administrative buildings.
• Legend: Provides a key for understanding map symbols for buildings, roads, water features, trails, and other elements.
• Map Grid: A grid system for referencing locations on the map.

This map is relevant to bidders by providing a visual understanding of the physical location and accessibility of Joint Base Elmendorf-Richardson. It can help in planning site visits, understanding logistical considerations for operations on base, and identifying the proximity of various facilities to potential work sites or access points.

Amendment / Modification

This amendment (0001) to the Request for Quote (RFQ) FA500026Q0029 highlights all changes made to the original solicitation.

• The document itself is an amendment, indicating changes to the original RFQ.

• Specific details of the changes are highlighted within the text of the amendment.

• The amendment does not appear to alter the submission deadline for quotes, which remains Thursday, 21 May 2026 at 02:00 PM AKST.

• It reiterates the requirements for quote submission, including company information, total firm-fixed-price, confirmation of meeting salient characteristics, and quote validity.

• The deadline for questions remains Tuesday, 12 May 2026 at 01:30 PM AKST.

Forms / Attachments / Pricing Sheets

This document lists clauses incorporated by reference into a solicitation (FA500026Q0029) and provides the full text for one specific clause.

• Clauses Incorporated by Reference: A table listing numerous FAR and DFARS clauses with their respective clause numbers, alternate/development numbers, year/month, and section.
• Full Text Clause: The full text of FAR clause 252.204-7017, "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation," including definitions, the prohibition itself, procedures for offerors, and representation requirements.
• Payment Instructions: Details for clause 252.232-7006, "Wide Area WorkFlow Payment Instructions," including definitions, electronic invoicing procedures via WAWF, WAWF access and training, methods of submission, and specific routing data for payment requests.

Bidders must review the incorporated clauses to understand all contractual requirements. Particular attention should be paid to clause 252.204-7017, as it requires specific representations regarding covered defense telecommunications equipment or services. The WAWF payment instructions are critical for understanding how to submit payment requests and receiving reports upon award.

Form / Attachment / Pricing Sheet

This document, titled "Salient Characteristics List," outlines the specific physical, functional, and performance characteristics required for a brand-name or equal item. It is intended to guide potential bidders on the essential attributes that an equal item must meet to be considered acceptable for award, in accordance with FAR 11.104(b).

• Item: A detailed 3D model of Joint Base Elmendorf-Richardson (JBER), Alaska.
• Objective: To enhance situational awareness and facilitate operational planning through visualization of key geographical and manmade features.
• Model Specifications:
  • Split into four quadrants, seamlessly connecting to form a complete model.
  • Total dimensions: eight feet by five feet.
  • Must include buildings, landscape features, roads, airfields, and other significant geographical and manmade elements.
  • Must meet dimensional and proportional accuracy requirements.
• Materials: High-density model foam or similar durable, sturdy, lightweight material suitable for detailed modeling. Must withstand shipping and handling without damage.
• Detailing and Finishing: Application of laser markings, painted textures, and vegetation to enhance realism. Features must be clearly identifiable and proportionate to the model's scale. No more than 5% of features may lack clarity or detail.
• Base Construction: Stable base for each quadrant allowing seamless connection, supporting the model securely without visible gaps or instability.
• Performance Standards:
  • Design and Construction: Accurate dimensions and proportions (100% compliance).
  • Material Selection: Durable and lightweight materials (100% compliance).
  • Detailing and Finishing: Clear and identifiable features, no more than 5% lack clarity (100% compliance).
  • Base Construction: Stable and seamless connection (100% compliance).
  • Shipping and Delivery: Model arrives undamaged (100% compliance).
• Period of Performance: Within six months of contract acceptance.
• Location of Work: Contractor's facility.
• Delivery: Shipped to the 673D Air Base Wing History Office at JBER, Alaska.

This document is critical for bidders to understand the precise specifications and quality standards for the 3D JBER model. It details the required materials, dimensions, features, and acceptable quality levels, directly impacting proposal development, material sourcing, manufacturing processes, and final product acceptance. Bidders must ensure their proposed solution meets all listed salient characteristics to be considered for award.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for the design, construction, and delivery of a custom 3D topographical diorama of Joint Base Elmendorf-Richardson (JBER), Alaska. The government is procuring a gameboard-style diorama.

• Custom 3D Diorama Gameboard of JBER: IAW attached Performance Work Statement (PWS).

• Shipping/Freight: FOB Destination to JBER, AK 99506.

• Delivery Schedule: Six (6) months After Date of Contract (ADC).

• Salient Characteristics: The model must meet minimum salient characteristics detailed in the attached PWS, including a 4-quadrant modular design, specific dimensions, and inclusion of man-made/landscape features.

• Contract Type: Firm-Fixed-Price purchase order.

• Submission Requirements: Quotes must be on company letterhead and include:

  • Total Firm-Fixed-Price for the diorama and shipping.
  • Company Name, Address, CAGE Code, and Unique Entity ID (UEI).
  • Confirmation of meeting Salient Characteristics.
  • Quote validity period (minimum 30 days requested).

• Basis for Award: Lowest-priced, technically acceptable (LPTA) offeror. Technical acceptability is based solely on meeting the salient characteristics.

• System for Award Management (SAM): Vendors must be actively registered in SAM.gov under NAICS code 339999 (All Other Miscellaneous Manufacturing) to be eligible for award.

• Quote Submission Deadline: Friday, 13 May 2026 at 01:30 PM AKST.

• Submission Method: Email to marco.rocha_vacaflores@us.af.mil.

• Attachments:

  1. Salient Characteristics - 3D Diorama
  2. FA500026Q0029 Price Schedule

• Provisions: The solicitation incorporates various FAR and DFARS provisions by reference, including those related to System for Award Management registration and prohibitions on covered defense telecommunications equipment or services.

Form / Attachment / Pricing Sheet

This document is a price schedule for Solicitation FA500026Q0029, which pertains to the custom 3D diorama of Joint Base Elmendorf-Richardson, Alaska.

• CLIN 0001: 3D Diorama Gameboard
• CLIN 0002: Delivery
• Bidders are expected to provide pricing for each CLIN.

This price schedule is essential for bidders to understand the cost structure and to prepare their pricing proposals for the opportunity. It outlines the specific line items for which costs must be submitted.