**Amendment 1** JBER Aero Club Maintenance BPA

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide scheduled and unscheduled maintenance, repairs, and inspections for aircraft operated by the Elmendorf Aero Club, ensuring airworthiness and compliance with Federal Aviation Administration (FAA) regulations.

• Perform scheduled (50-hour, 100-hour, annual) and unscheduled maintenance, repairs, and aircraft inspections.

• Maintain aircraft records in accordance with FAA regulations and Aero Club policies.

• Advise Aero Club employees on maintenance needs.

• Ensure aircraft and work areas are clean and orderly.

• Provide instruction and expertise to part-time maintenance staff in an advisory and quality assurance role.

• Coordinate with the Aero Club Manager on scheduled maintenance tasks.

• Provide daily maintenance status reports.

• Review aircraft discrepancies and assist with airworthiness questions.

• Designate unsafe or un-airworthy aircraft as 'grounded'.

• Inspect, evaluate, and repair airframe, engine, and avionics components.

• Perform external surface refinishing.

• Inspect new or overhauled components.

• Participate in functional flight checks (pilot will be provided).

• Assist with HAZMAT and inventory control.

• Update avionics database subscriptions.

• Notify the Aero Club Manager of accidents, incidents, or unusual occurrences.

• Respond to emergency calls outside normal working hours (within reason, response time no later than 2 hours during business hours).

• Notify the Aero Club Manager of inoperative equipment or tools.

• Notify staff of needed parts and supplies (contractor purchases non-bench stock items).

• Coordinate and attend maintenance-related inspections with regulatory bodies (USAF, FAA, NTSB, etc.).

• Safeguard government property.

• Major repairs exceeding 100 labor hours may be outsourced if mutually agreed upon.

• Contract duration: One calendar year.

• Work schedule: Monday through Friday, 0700-1600, excluding federal holidays.

• Location: Elmendorf Aero Club, JBER, AK.

• Contractor must hold an FAA mechanic certificate with Airframe and Powerplant ratings (A&P).

• Contractor must possess an FAA Inspection Authorization (IA).

• Provide supporting documentation for qualifications and experience.

• Basic knowledge and understanding of Microsoft Excel required.

• Familiarity with 14 CFR part 43 and at least two years of experience maintaining 100-series Cessna aircraft.

• Must become familiar with other aircraft types used by the Club (fleet includes Cessna 172P, 172R, 172SP, 172RG, 182R, 185F, and Piper PA34-200T twin).

• Contractor is required to carry liability coverage.

• Maintain a calibrated tools program.

• Services verified by the Aero Club Manager or US Air Force representative.

• Work completed in a satisfactory manner within a reasonable number of billable hours, in accordance with industry norms.

• Submit invoices by the last day of the month to both NAFI and the Aero Club Manager.

• Invoices must be submitted as a PDF to AP.INVOICES@AFSV.NET.

• Payment is based on hourly rates for Aircraft MX and Aircraft MX (Non-Local).

Solicitation / RFP / RFQ

This solicitation (FA500026Q0009) is for maintenance services for the 773 FSS NAF Aero Club at Joint Base Elmendorf - Richardson (JBER) Alaska. The services include scheduled and unscheduled maintenance, aircraft alterations, repairs, and general inspection as detailed in the Performance Work Statement (PWS).

• Scheduled and unscheduled maintenance for aircraft.

• Performing aircraft alterations.

• Aircraft repairs.

• General inspection of aircraft.

• Detailed requirements are specified in the attached Performance Work Statement (PWS).

• The solicitation references FAR 52.212-1, 52.212-3, and 52.212-4, and 52.212-5.

• The North American Industry Classification Standard (NAICS) code is 488190 with a size standard of $40,000,000.00.

• The contract type and period of performance are not explicitly stated on the first page but are likely detailed within the attached documents.

• Offer Due Date/Local Time: 11 March 2026, 12:00 PM.

• The solicitation is issued by FA5000 673 CONS LGC at JBER, AK.

• Contact information for solicitation inquiries is provided: Alexander Tate (alexander.tate@us.af.mil, 317-552-5870) and Daniel Swoyer (daniel.swoyer.1@us.af.mil, 907-552-5587).

• Evaluation factors for award are mentioned but not detailed in the provided pages.

• This acquisition is set aside 100% for Small Business.

• The document includes supplemental clauses such as PACAF Ombudsman, Health and Safety on Government Installations, and Contractor Access to Air Force Installations.

• Several attachments are listed, including the Performance Work Statement, Price Schedule, NAF Clauses, and Instructions to Offerors.

Form / Attachment / Pricing Sheet

This document is a price list for aircraft maintenance services under a Base Period Agreement (BPA) for the NAF 773 Aero Club. It outlines the pricing structure for various maintenance tasks on different Cessna aircraft models.

• Aircraft Models Covered: Cessna 172P (on floats), Cessna 172R, Cessna 172SP, Cessna 172RG, Cessna 182R, and Cessna 185F (wheels and floats).
• Service Categories (CLINs): Includes fixed-price services like Annual, 50-hour, and 100-hour inspections, as well as hourly rates for post-flight, pre-flight, in-flight inspections, unscheduled maintenance, after-hours service (minimum 3 hours), emergency repairs, and general aircraft repairs. Engine and airframe component R&R is also listed at an hourly rate.
• Pricing: Specific prices are to be filled in by the vendor. The document indicates 'HOURS' for each CLIN, which appears to be a placeholder or unit of measure for pricing.
• Contract Period: The Base Year is specified as March 1, 2027 - April 31, 2028. The BPA can be renegotiated annually or semi-annually, with a 60-day notice prior to the anniversary date.

This price list is crucial for potential bidders to understand the expected cost structure for aircraft maintenance services. Bidders will need to use this document to populate their pricing for each CLIN and aircraft type, forming a key part of their proposal submission. It details the specific services required and the types of aircraft they will be servicing.

Form / Attachment / Pricing Sheet

This document, "Nonappropriated Fund Standard Clauses," outlines the standard terms and conditions that will be incorporated into a contract with a Nonappropriated Fund Instrumentality (NAFI). It serves as a critical attachment for bidders to understand their rights, responsibilities, and the legal framework governing the contract.

• Definitions: Defines key terms such as "Contract," "Contracting Officer," "Contractor," and "Nonappropriated Fund Instrumentality (NAFI)."
• Legal Status: Clarifies that NAFI is an integral part of the Department of Defense and not funded by appropriated funds.
• Claims, Protests & Appeals: Details the procedures for resolving contractual disputes, including the process for submitting claims and appeals, and specifies that the contract is not subject to the Contract Disputes Act of 1978.
• Representations: Outlines the contractor's obligations regarding contract representations and prohibits misrepresentation of agency.
• Insurance: Mandates the contractor to maintain specific insurance coverage during the performance period.
• Procurement Integrity: Establishes rules to prevent conflicts of interest and ensure fair procurement practices.
• Termination Clauses: Covers termination for convenience, cancellation by mutual agreement, and termination for cause, outlining the procedures and consequences for each.
• Changes: Details the process for making changes to the contract scope, including equitable adjustments to price and schedule.
• Social Responsibility and Labor Standards: Addresses requirements related to Combating Trafficking in Persons (CTIP), labor laws, work hours, compensation, safety, and non-discrimination.
• Inspection and Acceptance: Specifies the procedures for inspection and acceptance of supplies and services.
• Taxes: Outlines the contractor's responsibility for taxes and potential adjustments to the contract price.
• Invoices and Payments: Details the requirements for submitting invoices and the process for payments, including prompt payment terms.
• Governing Law: States that the contract will be construed in accordance with Federal laws of the United States.
• Sustainability: Encourages environmentally friendly practices.
• Prohibitions: Includes clauses on prohibiting certain telecommunications equipment, child labor, and specific chemicals (PFOS/PFOA).

This document is essential for bidders to fully understand the contractual obligations, legal framework, and compliance requirements associated with any NAFI contract. It directly impacts proposal preparation, risk assessment, and operational execution. Bidders must review these clauses carefully to ensure they can meet all stipulated requirements.

Form / Attachment / Pricing Sheet

This document provides instructions to offerors on how to prepare and submit their quotations for the solicitation. It outlines the required format and content for proposals.

• Response Structure: Quotations must be complete and self-sufficient, responding directly to the solicitation requirements.

• Two-Part Submission:

  • Part 1: Technical Acceptability: A narrative (max 2 pages) describing services as per the PWS. Certification documents do not count towards this limit. Contractors may choose to price only specific aircraft and inspections.
  • Part 2: Price: A price schedule and any pertinent additional information. Listed quantities are not official; prices will be compared to industry costs for fairness.

• Agreement Type: A Blanket Purchase Agreement (BPA) will be awarded to the lowest price technically acceptable offeror.

• Technical Acceptability Definition: Meeting all criteria in specifications, including OEM Manuals and FAA requirements.

• Purchase Limitations: Individual BPAs have a $25,000 call limit; the BPA Master Dollar Limit is $100,000.

• Delivery Tickets: Must include supplier name, BPA number, date of purchase, purchase number, itemized list of services/supplies, quantity, unit price, extension, and date of delivery/shipment.

• Invoices: Billing procedures for individual invoices and consolidated payments are detailed.

• Submission Deadline: Responses are due by 11 March 2026 at 12:00 PM AKST.

• Questions Deadline: Questions/Concerns must be submitted by 6 March 2026 at 9:30 AM AKST.

• Evaluation Criteria: Proposals will be evaluated on lowest price technically acceptable. Technical acceptability requires meeting PWS specifications and OEM/FAA requirements.

• Required Attachments: Offerors must complete and return Attachment 2 - Pricing Schedule along with technical literature.