JBOC SVTC Equipment Purchase, Installation, and Integration

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace existing Atlona A/V equipment with new equipment compliant with Security Technical Implementation Guides (STIGs) and interoperability requirements, integrating with existing government-furnished property for both Nonsecure Video Teleconferencing (NVTC) and Secure Video Teleconferencing (SVTC) systems within Building 1758.

• Install and connect transmitter/receiver equipment to support 21 locations utilizing a 15-panel video wall.

• Ensure the 15-panel video wall can display in multiple configurations and is robust, scalable, and adaptable.

• Integrate NVTC, SVTC, and other inputs, controllable from the same location via contractor-furnished control panels.

• Install two GFE Cisco pan-tilt-zoom 12x cameras.

• Provide a microphone solution for clear communication across VTCs.

• Ensure the GFR BIAMP Tesira HD-2 dialer connects to matrix equipment/control panels and overhead speakers.

• Program all devices, including existing Cisco codecs, to meet specifications, with a programmed codec required for the SIPR portion of the SVTC.

• Develop and install a "mission control" area allowing control of four monitors from a single computer.

• Provide confirmation of DISA-approved equipment procurement.

• Responsible for new cabling, wiring, connectors, routing, mounting, installing, integrating all new components, and reprogramming existing components.

• Coordinate with 87 CS for Information Assurance (IA) controls, EMSEC, and design approval.

• Move the GFE IPS container to the designated location.

• All hardware and software must be STIG compliant.

• Equipment must be new; refurbished equipment is not acceptable.

• Cybersecurity requirements must adhere to the DISA REM Vendor Security Technical Implementation Guides (STIG).

• Interoperability requirements will be identified by the Unified Capabilities Requirements (UCR)-CORE document.

• Demonstrate documented experience connecting Secure Video Teleconferencing (SVTC) systems to the Air Force Network (AFNET) or equivalent DoD enterprise networks.

• Ensure audio feedback, noise, and interference are minimal or nonexistent.

• Maintain work areas in a neat, clean, and safe condition.

• Collect and dispose of trash, debris, and refuse daily.

• Develop a Quality Control Plan (QCP).

• Ensure connectivity from the CODEC back to the AFNET network switch.

• Safeguard military information as outlined by the JB MDL Commander.

• Manage all data created for Government use according to Air Force publications.

• All work is subject to inspection and test by the Government.

• Label all terminations clearly.

• The period of performance shall not exceed 180 days after the date of contract.

• All work, including installation, training, testing, and acceptance, shall be completed within this timeframe.

• Installation will occur within Building 1758.

• Contractor must provide transmitter/receiver equipment, control panels, and microphone solution.

• Contractor must provide programming code and schematics/diagrams upon project completion.

• Contractor must ensure seamless integration with government-furnished equipment, including a 15-panel display wall, Cisco codecs, and speaker systems.

• Special Qualifications: Design and programming must be accomplished under direction and supervision of an individual with project management experience, licensing, and certification. Physical installation must be by experienced installers.

• Commercial Warranty: Supplies/equipment or services furnished must be covered by manufacturer's warranties.

• Labeling: All terminations shall be clearly labeled.

• Work/Storage: Contractor shall not hinder pedestrian circulation or block exit corridors/doors.

Other / Unclassified

This document outlines the Antiterrorism (AT) requirements for contractors performing work on or near Department of Defense (DoD) installations, specifically referencing Joint Base McGuire-Dix-Lakehurst (JB MDL).

Potential bidders should note the following key requirements and considerations:

• Contractor Support: Contractors must be supportive of all DoD requirements to protect personnel, families, installations, facilities, and information from terrorist acts.
• Personnel Awareness: All contractors and sub-contractors must review the JB MDL AT Awareness Guide for Contractors pamphlet and remain alert for suspicious activities.
• Security: Personnel and vehicles must be strictly controlled. Contractors should prevent personnel or equipment from being placed in harm's way.
• Training: It is strongly recommended that all contracted personnel complete the DoD-approved Antiterrorism Level I Training (computer-based).
• Force Protection Condition (FPCON): The document details how elevated FPCON levels (Charlie and Delta) may impact or lead to the discontinuation of contract services.
• Emergency Procedures: Contractors must be aware of emergency dialing procedures (9-1-1) and how calls are routed on the installation versus off-installation.

Other / Unclassified

This document is a trifold pamphlet titled "Antiterrorism Awareness for Contractors" developed for Joint Base McGuire-Dix-Lakehurst (JB MDL). It aims to provide contractors with an overview of their role in the Global War on Terrorism and emphasizes their importance as "Force Multipliers" in maintaining security vigilance.

The pamphlet educates contractors on potential terrorist threats, categorizing them by "Victim By Association," "Victim By Location," and "Victim By Opportunity." It outlines Force Protection Conditions (FPCON) levels (Normal, Alpha, Bravo, Charlie, Delta) and the corresponding protective measures and expected security posture. Contractors are advised to be alert to their surroundings, recognize potential threats, and report suspicious activity. Specific reporting instructions and contact information for JB MDL Antiterrorism Office and Security Forces are provided. The document also details types of suspicious activities to report, including surveillance, elicitation, tests of security, acquiring supplies, suspicious persons, dry runs, deploying assets, and terrorism financing. It instructs contractors on how to respond if contacted by Security Forces during an incident.

Other / Unclassified

This document is the "Antiterrorism Guide for Contractors" dated April 22, 2024, for Joint Base McGuire-Dix-Lakehurst (JB MDL). It outlines the Department of Defense's antiterrorism (AT) requirements for contractors and defines terrorism and antiterrorism. The guide emphasizes the contractor's responsibility to protect personnel, families, installations, facilities, information, and resources from terrorist acts.

Contractors performing work at JB MDL are required to provide personnel information for the AT program and ensure personnel security and resource protection. The guide details procedures for reporting suspicious activities, including specific phone numbers for on-base and off-base reporting, and outlines categories of suspicious activities to watch for (e.g., Surveillance, Elicitation, Tests of Security, Acquiring Supplies, Suspicious Persons Out Of Place, Dry Run, Deploying Assets, Funding). It also provides guidance on what information to note (SALUTE acronym) and how to prepare when reporting. The document also explains the Force Protection Conditions (FPCONs) and the associated protective measures and threat levels. Contractors are strongly recommended to complete the DoD-approved Antiterrorism Level I Training and are encouraged to contact the JB MDL Antiterrorism Office for further information.

Form / Attachment / Pricing Sheet

This document, "SFS Appendix.pdf," serves as Appendix 4 to Annex C of the JB MDL JIDP and details the Contractor Security Appendix. It outlines the procedures and requirements for contractors and vendors needing to enter and conduct business on Joint Base McGuire-Dix-Lakehurst (JB MDL), New Jersey.

• Criminal History and Background Checks: All personnel require a criminal history and Wants/Warrants check before being issued an Installation Access Pass/Card. The process and duration of validity for these checks are detailed.
• Installation Access Passes/Cards: Procedures for obtaining visitor passes, installation access cards, and vehicle passes are outlined, including specific requirements for different access durations (less than 60 days, more than 60 days, up to one year).
• Entry Authority List (EAL): Contractors must provide an EAL with specific information about their company and personnel. Requirements for EAL submission, authentication, and updates are included.
• Vehicle Entry Requirements: Specific documentation and procedures are required for contractor, commercial, and oversized vehicles entering JB MDL, including designated entry points and screening processes.
• Restricted Areas and Flightline Access: Procedures for accessing restricted areas and driving on the flightline are detailed, including requirements for badges, escorts, and specific authorization.
• Subcontractor Requirements: Subcontractors must follow the same procedures as prime contractors, with specific additional information required.
• Free Zones: Procedures and requirements for establishing temporary work zones (free zones) within restricted areas are outlined.

This document is critical for any bidder or contractor planning to perform work on JB MDL. It details all security, access, and entry requirements for personnel and vehicles, which directly impact operational planning, timelines, and compliance. Understanding these requirements is essential for successful contract execution and avoiding delays or denial of access.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used by the 87th Contracting Squadron as part of the source selection process for a Secure/Non-Secure Video Teleconference System. It is designed to gather feedback from organizations that have had direct experience with offerors to evaluate their past performance.

The questionnaire is divided into several sections:

• Contract Identification: Details about the contract being reviewed (number, type, period of performance, dollar value, description of work, contractor's role).
• Customer or Agency Identification: Information about the customer or agency that received the services.
• Respondent Identification: Details about the person completing the questionnaire.
• Performance Information: This section includes a rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) and specific questions related to technical performance, cybersecurity compliance, integration with existing infrastructure, software design practices, environmental safety, documentation, and overall contractor performance. It also asks if the respondent would award another contract to the vendor.
• Government Contracts Only: Questions regarding contract terminations.

While this document is not directly completed by potential bidders as part of their proposal submission, it is crucial for understanding the evaluation criteria. Offerors should be aware that their past performance, as evaluated through this questionnaire by previous customers, will be a significant factor in the source selection process. The questions within the questionnaire highlight the specific areas of performance the government will be assessing.

Solicitation / RFP / RFQ

This solicitation seeks proposals for the installation and integration of new Video Teleconferencing (VTC) equipment, compliant with Security Technical Implementation Guides (STIGs), at Joint Base McGuire-Dix-Lakehurst (JBMDL), New Jersey. The objective is to replace existing Atlona A/V equipment with new systems that integrate with government-furnished property to support both Nonsecure Video Teleconferencing (NVTC) and Secure Video Teleconferencing (SVTC) within Building 1758. All new equipment and materials must be STIG compliant, and refurbished equipment is not acceptable.

• Installation and connection of transmitter/receiver equipment to support 21 locations displaying on a 15-panel video wall.

• Configuration of the 15-panel video wall for multiple display layouts (15 individual displays, one large display, or two sets of four screens).

• Contractor expertise in connecting Secure Video Teleconferencing (SVTC) systems to the Air Force Network (AFNET) or equivalent DoD enterprise networks, with documented experience required.

• Installation of two Government Furnished Equipment (GFE) Cisco pan-tilt-zoom 12x cameras.

• Provision of a microphone solution for clear communication across NVTC and SVTC.

• Integration of GFE BIAMP Tesira HD-2 dialer with matrix equipment, control panels, and overhead speakers.

• Programming of all devices to meet specifications and operability, including a programmed codec for the SVTC SIPR portion.

• Development of a "mission control" area allowing control of at least four monitors from a single computer.

• Confirmation that only DISA-approved equipment will be procured.

• All new cabling, wiring, connectors, and installation/mounting of components.

• Contract Type: Single firm-fixed-price contract.

• Period of Performance: To be determined by the winning contractor, not to exceed 180 days after the date of contract award. All work, including installation, training, testing, and acceptance, must be completed within this timeframe.

• Estimated Value: Not explicitly stated in the provided pages.

• Proposal Submission: Must include unit and extended pricing for all CLINs, a total price, completed SF 1449, and any amendments. Offerors must also include all Representations and Certifications or reflect they are completed in SAM.

• Evaluation Criteria: Award will be made on a "Partial Tradeoff" basis, considering Technical Acceptability (most important), Past Performance, and Price (least important). The Government will evaluate offers to determine technical acceptability and assess past performance based on recent, relevant, and quality performance. The Government reserves the right to conduct discussions if deemed in its best interest.

• Key Deadlines:

  • Questions Due: 25 March 2026
  • Site Visit: 19 March 2026 at 1000 (RSVP by 12 March 2026)
  • Offer Due Date: 10 April 2026, 12:00 PM
  • Offer Validity: Until 30 September 2026

• This acquisition is set aside for Small Business.

• Contractors must have an active registration in the System for Award Management (SAM).

• Funds are not presently available for this effort; no award will be made until funds are available.

• Attendance at the site visit is mandatory for award eligibility.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference, with some deviations noted.

• Payment requests and receiving reports must be submitted via Wide Area WorkFlow (WAWF).

Other / Unclassified

This document outlines the policy regarding urgent healthcare provided by the 87th Medical Treatment Facility (MTF) at Joint Base McGuire-Dix-Lakehurst (JBMDL) to contractor employees or agents injured while on duty.

Contractors performing work on JBMDL should be aware of the following:

• Urgent Care Provision: The 87th MTF may provide urgent health care for on-duty injuries.
• Definition of Urgent Care: Medical care necessary to save life or limb and prevent undue pain and suffering.
• Transfer to Civilian Facilities: Contractor employees will be transferred to civilian medical facilities once stabilized.
• Cost Responsibility: The contractor or employee is fully responsible for the cost of treatment. The MTF, U.S. Air Force, or government will not bear these costs.
• Billing Process: Billing is based on services rendered, captured on Air Force FORM 552. If payment is not made at the time of service, a statement of charges and letter of indebtedness will be issued to the contractor employee.
• Insurance Notification: Contractors and their employees must ensure timely notification to their medical insurance companies and provide necessary documentation for payment.