Joint Base Charleston 2026 Air Show - Tables, Chairs, & Tents

Solicitation / RFP / RFQ

This solicitation (FA441826Q00100001) is for temporary event rentals, specifically tents, tables, and chairs, for the 2026 Joint Base Charleston Air Show. The government is procuring these services to support the event.

• Complete delivery, setup, and teardown of tents, tables, and chairs.

• Provision of all necessary equipment, labor, and supervision.

• Primary focus on flightline safety, Foreign Object Debris (FOD) prevention, and professional-quality equipment.

• Services are required for the period of April 30, 2026, to May 4, 2026.

• Pricing Arrangement: Firm Fixed Price.

• NAICS Code: 532289 (Rental and Leasing of Consumer Goods).

• Size Standard: USD 12,500,000.00.

• Submission Deadline: March 10, 2026, at 6:00 PM EST.

• Submission Method: Email to leo.lachapelle.2@us.af.mil and matthew.michel@us.af.mil.

• Evaluation Factors (in order of importance):

  1. Price (evaluated for reasonableness, lowest to highest).
  2. Past Performance (evaluated for recency and relevancy within the last three years).

• Award will be made to the responsible vendor whose quote is most advantageous to the government, considering price and other factors.

• The government may award without interchanges with vendors.

• This acquisition is 100% set aside for Small Business.

• Several attachments are referenced, including a Statement of Work (SOW), Price Breakdown Worksheet, Past Performance Questionnaire, Wage Determination, and Vendor Questions and Answers.

• Offerors must be registered in the System for Award Management (SAM.gov).

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Air Show Tables, Tents, and Chairs" rental opportunity.

• Quantities: 20 folding chairs are required. Specific ADA-compliant seating configurations are not mandated.
• Tent Specifications: Frame-style tents are required for sizes mentioned in Appendix A. Solid panels and full enclosure are required for sidewalls, but gable ends are not.
• Wind Rating: Tent structures must be certified to withstand sustained wind speeds of 60 mph and gusts up to 90 mph.
• Ballast: A minimum of 30 lbs. of ballast weight per leg is required. Ground penetration (staking) is prohibited.
• Surface Type: The surface type for tent locations is concrete.
• Access & Identification: A gate escort will be provided for heavy equipment. All individuals must present two forms of identification (at least one "Real ID-compliant card"). Vehicles require proof of insurance.
• Schedule: Earliest access for delivery and installation is Thursday, April 30th at 0700. Installation is not permitted outside of 0700-2000 operating hours. Tear-down may begin at the conclusion of the event on May 3rd around 1730.
• Insurance: Vendors require auto insurance for delivery trucks and liability insurance for assets (tables, tents, chairs).
• Bonding: No performance or payment bond is required.

This document clarifies requirements related to quantities, tent specifications, safety, site logistics, schedule, and insurance. Bidders should review these answers carefully to ensure their proposals meet all clarified specifications. The NAICS Code is 532289, and the Service Contract Act applies with a Wage Determination for South Carolina attached to the solicitation. The evaluation methodology is detailed in RFQ Provision 52.212-2.

Statement of Work (SOW)

To provide all labor, supervision, equipment, tools, supplies, materials, and transportation necessary for the delivery, set-up, periodic servicing, tear-down, and pick-up of equipment for the 2026 Charleston Air Show.

• Deliver, set-up, tear-down, and pick-up of tents, tables, chairs, and miscellaneous equipment.

• Equipment to be set up no later than 1600 on Thursday, April 30, 2026.

• Equipment to be removed no later than 1600 on Monday, May 4, 2026.

• Provide sufficient personnel for timely set-up to avoid delays.

• Regular service includes delivery, set-up, tear-down, and pick-up.

• Prepare and maintain sites to ensure units are stabilized and accessible.

• Equipment must be of solid heavy-duty construction and anchored to prevent blowing over.

• Tents must be anchored to weights provided by the contractor (water-based weights will not be provided by the government).

• Chairs must be white or black standard metal or resin folding chairs in clean and usable condition.

• Any equipment defects must be repaired during setup, replaced on the same date, or within 24 hours to ensure availability.

• Contractors must comply with all Federal Occupational Safety and Health Standards.

• Air Show Dates: May 1 to May 3, 2026.

• Set-up: No later than 1600, April 30, 2026.

• Removal: No later than 1600, May 4, 2026.

• Location: Joint Base Charleston – Air Base.

• Base entry requires identification and potentially vehicle passes.

• Personnel may need to meet minimum requirements and pass background checks for entry into controlled or restricted areas.

• Contractor is responsible for damage to Government property.

• Appendix A details specific quantities and types of tables, tents, and chairs required for various operational areas (Medical Ops, STEM/Recruiting, Ground Ops, Blue Angels, JA Recruiting, Cooling Station, Ancillary Ops).

• Appendix B will provide a map for locations (finalized in April 2026).

Amendment / Modification

This amendment modifies Solicitation FA441826Q0010, originally dated 24 Feb 2026.

Key changes include:

• Providing answers to vendor questions.

• Revising the Statement of Work (SOW) with updated quantities for chairs in Appendix A.

• Extending the Response Due Date from 05 Mar 2026 to 10 Mar 2026.

• Extending the Response Due Time from 04:00 PM to 06:00 PM.

• Statement of Work (SOW) - Appendix A (Chair quantities revised).

• Solicitation response deadlines.

• The proposal submission deadline has been extended to 10 March 2026 at 06:00 PM.

• Air Show Tent Table Chairs SOW_CY26 20260305

• FA441826Q0010_RFQ Vendor Questions and Answers_20260305

Solicitation / RFP / RFQ

This solicitation is for temporary event rentals, specifically tents, tables, and chairs, for the 2026 Joint Base Charleston Air Show. The requirement includes the complete delivery, setup, and teardown of these items.

• Provision of tents, tables, and chairs.

• Complete delivery, setup, and teardown of all rented equipment.

• Emphasis on flightline safety, Foreign Object Debris (FOD) prevention, and professional-quality equipment.

• Equipment, labor, and supervision must be provided.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: April 30, 2026, to May 4, 2026.

• NAICS Code: 532289 (Rental and Leasing of Consumer Goods).

• Size Standard: USD 12,500,000.00.

• Offer Due Date: March 5, 2026, at 4:00 PM EST.

• Submission Method: Email quotations to leo.lachapelle.2@us.af.mil and matthew.michel@us.af.mil.

• Required Information with Quotation:

  • Total price and completed price breakdown worksheet (or equivalent format).
  • List of past performance references (within the last three years).
  • Company information (name, address, SAM UEI, Cage Code, POC details).
  • Copy of completed Representations and Certifications (electronically via SAM).
  • Acknowledgment of amendments.
  • Statement of assent to all terms.

• Evaluation Factors (in order of importance):

  1. Price (evaluated for reasonableness and ranked lowest to highest).
  2. Past Performance (evaluated for recency and relevancy, assessing confidence level).

• Award will be made to the responsible vendor whose quote is most advantageous to the government, considering price and other factors.

• This acquisition is 100% set aside for Small Business.

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation includes various FAR and DFARS clauses incorporated by reference and in full text, covering topics such as payment instructions (WAWF), contract administration, health and safety, and contractor access to installations.

• Attachments include the Statement of Work (SOW), a price breakdown worksheet, a past performance questionnaire, and a wage determination.

Statement of Work (SOW)

To provide all labor, supervision, equipment, tools, supplies, materials, and transportation necessary for the delivery, set-up, tear-down, pick-up, and periodic servicing of equipment for the 2026 Charleston Air Show.

• Deliver, set up, tear down, and pick up tents, tent weights, tables, and chairs.

• Provide periodic servicing of equipment.

• Ensure all equipment is set up by 1600 on April 30, 2026, and removed by 1600 on May 4, 2026.

• Prepare and maintain sites to ensure units are stabilized and accessible.

• Repair or replace any defective equipment within 24 hours of setup.

• Comply with all Federal Occupational Safety and Health Standards.

• Tents: Solid heavy-duty construction, with anchoring systems or weights to prevent wind damage. Water-based weights will not be provided by the government.

• Tables: Rectangular tables of specified dimensions (e.g., 2' x 6').

• Chairs: White or black standard metal or resin folding chairs in clean, usable condition.

• Appendix A: Details specific quantities and types of equipment required for various operational areas (Medical Ops, STEM/Recruiting, Ground Ops, Blue Angels, JA Recruiting, Cooling Station, Ancillary Ops).

• Appendix B: Map for locations (finalized in April 2026).

• Event Dates: May 1 to May 3, 2026.

• Setup Deadline: No later than 1600, Thursday, April 30, 2026.

• Removal Deadline: No later than 1600, Monday, May 4, 2026.

• Location: Joint Base Charleston – Air Base.

• Base Hours: 7:00 AM to 8:00 PM, Monday through Friday. No services required on Federal Holidays.

• Identification: Contractor personnel require base identification and vehicle passes. A written request to the contracting officer is necessary for access.

• Security: Personnel must meet minimum requirements and pass background checks for entry into controlled or restricted areas, complying with AFI 31-101 and AFI 31-501.

• Contractor is responsible for damage to Government property.

• Government will exercise ordinary care for contractor's equipment.

Form / Attachment / Pricing Sheet

This document, an Excel spreadsheet named "Individual Squadron Table Tents and Chairs Breakdown," provides a detailed breakdown of required tables, tents, and chairs for various operational units. It appears to be a component of a larger solicitation or request for quotation (RFQ), outlining specific quantities and types of equipment needed.

• Medical Ops: Requires 11 rectangular tables (2' X 6'), 3 small-medium tents (10ft x 20ft) with specific side wall coverage, and 24 folding chairs.
• STEM/Recruiting: Requires 50 rectangular tables (2' X 6'), 15 small tents (10ft x 10ft), 8 small-medium tents (10ft x 20ft), 4 medium tents (20ft x 20ft), 1 large tent (40ft x 100ft frame tent) with specific side wall, and 350 folding chairs.
• Ground Ops (SFS): Requires 6 rectangular tables (2' X 6'), 2 large tents (30ft x 125ft frame style), 1 medium tent (30ft x 45ft), 3 small tents (10ft x 20ft) with specific side wall coverage, and an unspecified quantity of folding chairs.
• Blue Angels: Requires 15 rectangular tables (2' X 6'), 1 small-medium tent (10ft x 20ft), 1 large tent (30ft x 125ft frame style) with specific side wall coverage, and 350 folding chairs.
• Group Ops (CES): Requires 6 rectangular tables (2' X 6'), 3 small-medium tents (20ft x 20ft) with 2 side walls each, and 40 folding chairs.
• JA Recruiting: Requires 1 rectangular table (2' X 6'), 1 small tent (10ft x 10ft), and 6 folding chairs.
• Cooling Station: Requires 2 supply tables (2' X 6'), 3 small tents (10ft x 20ft) with specific side wall coverage, and 20 folding chairs.
• Ancillary Ops (PA): Requires 2 supply tables (2' X 6'), 1 small tent (10ft x 20ft), and 4 folding chairs.

Bidders responding to this opportunity must use this breakdown to understand the specific quantities and types of tables, tents, and chairs required for each listed operational unit. This information is critical for developing accurate pricing and ensuring compliance with the solicitation's requirements.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Past Performance Questionnaire, for Solicitation FA441826Q0010. It is designed to collect feedback from prospective evaluators on a vendor's past performance related to a one-time service requirement for temporary event rentals (tents, tables, chairs) for the 2026 Joint Base Charleston Air Show. The information gathered will be used as a consideration in the quote evaluation process to verify the vendor's ability to perform the proposed effort.

• Respondent Information: Details of the contracting activity/customer and point of contact.
• Vendor's Reference Information: Details of the vendor and their point of contact.
• Contract Information: Type of contract, performance period, and description of the requirement.
• Magnitude: Annual and total contract dollar values.
• Performance Assessment: A rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) to assess the contractor's performance in specific areas such as meeting work requirements, timeliness, budget adherence, quality issue resolution, and communication.
• Explanation Section: Space to explain ratings that are other than "Satisfactory."
• Overall Performance Rating: A final rating for the contractor's overall performance and a decision on whether to award another contract.
• Termination Information: Details on whether the contract was terminated for default, convenience, or cause.
• Additional Comments: Open-ended section for further remarks.

While this document is for evaluators, bidders should be aware that their past performance on similar contracts will be assessed using this questionnaire. Understanding the criteria and rating scale can help bidders prepare their proposals and potentially provide relevant past performance information proactively. The deadline for returning the completed questionnaire is 4:00 PM EST on March 5, 2026.

Solicitation / RFP / RFQ

This document is a Wage Determination (No. 2015-4427, Revision No. 32) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work in South Carolina, specifically within the counties of Berkeley, Charleston, and Dorchester.

This document lists specific occupational codes and titles, along with their corresponding minimum hourly wage rates and required fringe benefits. It covers a wide range of job categories, from administrative and clerical support to technical, maintenance, and service occupations.

This is a wage determination, not a solicitation for a specific contract. It serves as a baseline for wage and benefit requirements that must be included in covered contracts awarded by the government.

Not applicable, as this is a wage determination document.

Not applicable, as this is a wage determination document.

• The document includes specific notes regarding Computer Employees (Footnote 1) and Air Traffic Controllers/Weather Observers (Footnote 2), detailing conditions under which the wage determination may or may not apply, and outlining night and Sunday pay differentials.
• It also specifies Hazardous Pay Differentials (8% and 4%) for work involving ordnance and explosives.
• Information on Uniform Allowance and the Conformance Process for additional classifications is provided.
• Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) are referenced, outlining contractor obligations and minimum wage requirements for covered contracts.
• Vacation and Holiday provisions are also detailed, based on years of service and a list of eleven paid holidays.