JPP Regulatory Office - HVAC Units Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Army Corps of Engineers (USACE), Nashville District, is soliciting proposals for the replacement of three 4-ton HVAC units at the J. Percy Priest Regulatory Office in Nashville, TN. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The government intends to award a Firm-Fixed Price supply contract. Quotes are due by March 3, 2026.
Scope of Work
The contractor will be responsible for the complete removal of three existing 4-ton packaged HVAC units and the installation of three new high-efficiency 4-ton packaged systems. Key requirements for the new units include:
- Minimum 48,000 Btu/hr net cool capacity and SEER/SEER2 of 14.2.
- Heat pump configuration with nominal 4-ton heating capacity.
- Use of R-454B refrigerant, direct drive fans, and standard 2" air filters with hinged access panels.
- Installation of 7-day digital thermostats with holiday scheduling and multi-stage capability.
- All necessary connections, controls, and accessories for full system function.
- Compliance with ASHRAE Guidelines and EM-385-1 safety requirements.
- A full one-year Extended Warranty covering parts and labor.
- HVAC mechanics must possess at least five years of experience.
- A Basic NIST SP 800-171 DoD Assessment is required at the time of award.
Contract Details
- Contract Type: Firm-Fixed Price Supply Contract.
- NAICS Code: 333415 (Air Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing), with a size standard of 1,250 employees.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Period of Performance: 90 calendar days from contract award.
- Place of Performance: 3701 Bell Road, Nashville, TN 37214.
Submission & Evaluation
Award will be made to the lowest priced offeror determined to be responsible, whose quote meets or exceeds all technical specifications and the delivery schedule. Quotes must be submitted via email to Kenyanna.L.Jennings@usace.army.mil. Required submission elements include SF 1449 (Blocks 17a, 17b, 30a, 30b, 30c), acknowledgment of any SF 30s/Amendments, and a completed QUOTE SCHEDULE with the Total Price. Registration in the System for Award Management (SAM) is mandatory.
Key Dates & Contacts
- Questions Due: February 24, 2026, 10:00 AM Central Time.
- Offer Submission Deadline: March 3, 2026, 8:00 PM UTC (2:00 PM Central Time).
- Primary Contact: Kenyanna Jennings (kenyanna.l.jennings@usace.army.mil).
- Site Visit Coordination: Joshua Frost (Joshua.w.frost@usace.army.mil, 615-369-7515). No formal site visit is scheduled, but individual visits can be arranged. Specific forms are required for U.S. Citizens (5 business days prior) and Foreign Nationals (2 weeks prior) attending site visits.