JPP Regulatory Office - HVAC Units Replacement

Amendment / Modification

This amendment (0001) to solicitation W912P526QA015 modifies the original solicitation by:

• Updating the Statement of Work (SOW).

• Updating FAR 52.252-3, Alterations in Solicitation.

• Statement of Work (SOW)

• FAR 52.252-3, Alterations in Solicitation

This amendment updates the SOW for the "JPP HVAC PACKAGE UNITS" project. The SOW details the requirements for removing and replacing three existing packaged system HVAC units at the designated facility (3701 Bell Road, Nashville, TN 37214). Key requirements include:

• Replacing two (2) 4-ton units and one (1) 7.5-ton unit.
• New units must meet specific cooling/heating capacities and SEER/SEER2 ratings (minimum 14.2).
• Use of refrigerant R-454B.
• Installation of digital thermostats.
• A one-year Extended Warranty is required, covering full parts and labor.
• Work must be performed in accordance with EM-385-1 safety requirements.
• A pre-work meeting and final inspection are required.
• The contractor shall furnish all labor, materials, and tools.
• HVAC mechanics must have at least five years of experience.
• System plans/drawings must be submitted for approval within 30 days of contract receipt.
• Operating and maintenance instructions, along with test reports, must be submitted.
• A quality control system must be established.
• Work completion is required within 90 days after contract receipt.
• Demolition and cleanup responsibilities are outlined.
• Security requirements and guidance are provided for contract personnel.
• No background investigation or training requirements are specified for this supply contract with incidental labor, but personnel will be escorted in restricted areas.

Statement of Work (SOW)

This SOW outlines the labor, materials, equipment, and services required to remove and replace three existing packaged system HVAC units at the JPP Regulatory Office.

• Remove and Replace Units: Replace three existing packaged system HVAC units (two 4-ton, one 7.5-ton) located on ground level next to the Regulatory building.

• New Unit Specifications: New units must be high efficiency, with minimum cooling capacities of 48,000 Btu/hr (4-ton units) and 90,000 Btu/hr (7.5-ton unit), a minimum SEER/SEER2 of 14.2, and function as heat pumps. They must use R-454B refrigerant and have direct drive fans and standard 2" air filters.

• Thermostats: Replace all existing thermostats with digital thermostats featuring 7-day time clock, holiday scheduling, and multi-stage capability with a large LCD display.

• Installation: Install new units, connections, controls, and accessories to integrate with the existing mechanical system. Refrigerant lines must be ACR copper tubing or pipe, brazed, and sized according to manufacturer recommendations.

• Site Access: Units are located on concrete pads within a chain-link fenced area. Fence on the west side may need removal for access and must be restored daily. East side offers unrestricted access.

• Startup and Testing: Perform startup, testing, and balancing, including adjusting existing ductwork dampers.

• Disposal: Removed equipment and refrigerants become the property of the Contractor for disposal in accordance with all applicable regulations.

• Place of Delivery: 3701 Bell Road, Nashville, TN 37214.

• Work Hours: Monday-Friday, 0730-1600, excluding Federal Holidays.

• Completion: All work must be completed within 90 days after receipt of the Contract.

• Extended Warranty: Provide a full one-year Extended Warranty from the date of turnover, covering all parts and labor for defects or failures.

• Safety: Comply with EM-385-1-1 safety requirements. An Activity Hazard Analysis (AHA) must be prepared and accepted prior to work commencement. Contractor personnel and vehicles are subject to search and must comply with Force Protection Condition (FPCON) and Health Protection Condition (HPCON) measures.

• HVAC Mechanics: Mechanics must have at least five years of experience with specified systems. Certificates of experience must be provided.

• Documentation: Submit system plans/drawings for approval within 30 days of contract receipt. Provide operating and maintenance instructions, and test reports.

• Quality Control: Establish and maintain a quality control system. Work areas must be kept neat and orderly, and any damage repaired.

• Security: No background investigation or training requirements for incidental labor. Contractor personnel will be escorted in restricted areas.

Statement of Work (SOW)

This SOW outlines the labor, materials, equipment, and services required to remove and replace three existing packaged system 4-ton HVAC units at the JPP Regulatory Office facility.

• Remove and replace three existing 4-ton packaged HVAC units.

• New units must have a minimum of 48,000 Btu/hr net cool capacity and a minimum SEER/SEER2 of 14.2.

• New units must be heat pumps with nominal 4-ton heating capacity.

• Utilize R-454B refrigerant and direct drive fans.

• Install standard 2" air filters with hinged access panels.

• Replace existing thermostats with 7-day digital thermostats featuring holiday scheduling and multi-stage capability with a large LCD display.

• Connect new units to existing ductwork at full size, following standard industry practices.

• Perform startup, testing, and balancing, including adjusting existing ductwork dampers.

• All work must comply with safety requirements in EM 385-1-1.

• Removed equipment and refrigerants are the property of the Contractor for disposal according to applicable regulations.

• Prevent accidental damage to other property; repair/replace any damaged items.

• Refrigerant line sizing must follow manufacturer's recommendations; use ACR copper tubing or pipe, brazed, in accordance with industry best practices.

• Place of Delivery: 3701 Bell Road, Nashville, TN 37214.

• Work shall be completed within 90 days after receipt of the Contract.

• Working days and hours: Monday-Friday, 0730-1600, except Federal Holidays.

• Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other necessary items.

• Provide a full one-year Extended Warranty covering parts and labor, starting from the date of turnover.

• An Activity Hazard Analysis (AHA) must be prepared and accepted by the COR before work begins.

• HVAC mechanics must have at least five years of experience installing, supervising, and testing systems of the specified type and rating. Helpers/apprentices require less than two years of experience and must be supervised.

• Submit system plans/drawings, including catalog cuts, within 30 days after receipt of the Contract.

• Provide operating and maintenance instructions, test reports, and establish a quality control system.

• Work areas must be kept neat and orderly; repair any damage caused.

• Materials must be new, unused, and manufactured by firms regularly engaged in manufacturing such materials. Substitutions require approval.

• Standard products from manufacturers with convenient local service organizations are required.

• Units shipped as single packages must be stored and handled according to manufacturer recommendations.

• Install work to minimize cutting and patching of the building structure.

• The system should be designed for future Government repair, replacement, upgrades, and expansions.

• All contract personnel must comply with general security requirements and guidance, including training and FPCON/HPCON measures. Personnel will be escorted in restricted areas; no background investigation or training is required for incidental labor.

• POC: Joshua Frost

• Phone: 615-369-7515

• Email: joshua.w.frost@usace.army.mil

Solicitation / RFP / RFQ

This solicitation is for the supply and installation of three (3) new high-efficiency 4-ton packaged HVAC units at the J. Percy Priest Regulatory Office in Nashville, Tennessee. The government intends to award a Firm-Fixed Price supply contract. This acquisition is a Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Removal and replacement of three existing 4-ton packaged HVAC units.

• Installation of three new high-efficiency 4-ton packaged systems with a minimum of 48,000 Btu/hr net cool capacity and a minimum SEER/SEER2 of 14.2.

• Systems must be heat pumps with nominal 4-ton heating capacity and use R-454B refrigerant.

• Direct drive fans and standard 2" air filters with hinged access panels.

• Thermostat controls must be 7-day time clock, holiday scheduling, multi-stage capable with a large LCD display.

• Installation must include all connections, controls, and accessories for complete function with the existing mechanical system.

• A full one-year Extended Warranty is required, starting from the date of turnover, covering full parts and labor for repairs without out-of-pocket expense to the Government.

• Work must be performed in accordance with ASHRAE Guidelines and EM-385-1 safety requirements.

• HVAC mechanics must have at least five years of experience.

• A Basic NIST SP 800-171 DoD Assessment is required at time of award.

• Contract Type: Firm-Fixed Price Supply Contract.

• NAICS Code: 333415 (Air Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing).

• Size Standard: 1,250 Employees.

• Period of Performance: 90 calendar days from contract award.

• Estimated Value: Not explicitly stated, but the solicitation is for a firm-fixed price.

• Award will be made to the lowest priced offeror determined to be responsible, whose quote meets or exceeds technical specifications and delivery schedule.

• Quotes must be submitted via email to Kenyanna.L.Jennings@usace.army.mil.

• Key Submission Elements: SF 1449 (Blocks 17a, 17b, 30a, 30b, 30c), acknowledgment of SF 30s/Amendments, completed QUOTE SCHEDULE with Total Price.

• Registration in the System for Award Management (SAM) is required.

• Questions due by: 24 February 2026, 10:00 AM Central Time.

• Offer Submission Deadline: Not explicitly stated, but implied to be before award.

• Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Place of Delivery: J. Percy Priest Regulatory Office, 3701 Bell Road, Nashville, TN 37214.

• Point of Contact for Communications (before award): Kenyanna Jennings (Kenyanna.L.Jennings@usace.army.mil).

• Point of Contact for Site Visits/Delivery: Joshua Frost (Joshua.w.frost@usace.army.mil, 615-369-7515).

• No formal site visit is scheduled, but visits can be coordinated with Joshua Frost.

Form / Attachment

This document is a "Pre-Bid Meeting or Site Visit Request Form" specifically for Foreign Nationals (non-U.S. Citizens, including permanent residents) seeking approval to attend pre-bid meetings or site visits at Nashville District (LRN) field locations.

• Required Information: The form requires personal details including full name (as on passport), date of birth, citizenship, passport number, the specific project site to be visited, and the proposed visit date.

• Verification Documents: Applicants must submit legible color copies of two specific verification documents from a provided list (e.g., passports, certificates of citizenship/naturalization, alien registration cards, employment authorization cards).

• Submission Deadline: The completed form and required verification documents must be submitted to the Nashville District Security Management Office two (2) weeks prior to the scheduled meeting or site visit.

• Security Office Contacts: Contact information (names, phone numbers, and email addresses) for the Nashville District Corps of Engineers Security Office is provided for inquiries.

• This form is critical for any bidding company planning to have non-U.S. Citizen personnel attend pre-bid conferences or site visits related to opportunities with the Nashville District Corps of Engineers.

• Bidders must ensure timely completion and submission of this form and supporting documentation to avoid denial of access to these important pre-solicitation events.

• It outlines a specific security and access requirement for foreign national visitors that must be considered when planning engagement with the opportunity.

Form / Attachment / Pricing Sheet

This document is a "Site Visit Request Form" for U.S. Citizens who wish to attend a meeting or site visit at a Nashville District (LRN) Corps of Engineers field location. The form is to be submitted to the designated Point of Contact (POC) at least five (5) business days prior to the proposed visit.

• Contact Information: Requires the full legal name, date of birth, driver's license number and state, and last four digits of the Social Security Number of the visitor.
• Visit Details: Requires the LRN Field Location (Project Site) to be visited and the Date of Proposed Visit.
• Submission Instructions: The form must be submitted directly to the Site Visit POC, not the Security Office, unless otherwise directed.
• Important Notes: Visitors must be confirmed and approved. No substitutions or additions are allowed. Restrictions apply to packages, backpacks, photography/video recording, and footwear (no high heels, open-toe shoes, clogs, or Crocs).
• Contact for Questions: Provides contact information for Tracy Dorrough (Primary Security POC) and Jay Klinger (District Security Chief) for questions regarding completing the form.

This form is relevant for potential bidders who are required or invited to attend a site visit as part of the procurement process. It outlines the necessary information and procedures for requesting access to a government facility for such visits.