King Air 360ER Full Flight Simulator – Purchase, Install, and Support

Questions & Answers / Clarifications

This document, "Part 1" of a series, provides clarifications and answers to vendor questions regarding the solicitation for a turnkey KA360ER Full Flight Simulator (FFS). The Q&A period is closed, and additional Q&A are expected.

• Turnkey Solution: The requirement is for a complete solution including site preparation, production, installation, and full-time post-installation operational support. The FAA will only provide the hangar bay and existing utilities; the contractor is responsible for all other provisions.
• Contractor Responsibility: The contractor must independently possess the capability to fulfill the requirement, including obtaining proprietary data, intellectual property, materials, or software. Deviations from the contract protocol without Contracting Officer approval are at the contractor's risk.
• Pricing & Adjustments: The contract generally follows a Firm Fixed Price model. Economic Price Adjustment clauses exist for labor and materials/supplies, but these are subject to proof and do not cover mistakes in bid or omitted costs. Repricing opportunities after award are not anticipated.
• Task Orders: The FAA plans to issue task orders beyond the minimum guarantee shortly after award to commence production and installation.
• Subcontracting: For routine and commercial services/supplies, subcontracts should be Firm Fixed Price. Coordination with the FAA is required before awarding subcontracts for site preparation/removal, simulator production/installation, and post-installation maintenance.
• Small Business Subcontracting Plan: A formal, acceptable subcontracting plan is required with the proposal for large business offerors and will be assessed for "fully responsive" status.
• Facility Drawings: Existing facility drawings for MMAC Building 26A are not available for public release.
• Software Maintenance: The contractor is responsible for all software maintenance needs to maintain operational availability, including recurring software fees which may be treated as ODC under a T&M contract.

This Q&A document clarifies key aspects of the requirement, including the scope of the turnkey solution, contractor responsibilities, pricing mechanisms, and subcontracting requirements. Offerors should carefully review these clarifications to ensure their proposals accurately reflect the FAA's expectations and to address all requirements, particularly regarding the Small Business Subcontracting Plan.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for the Federal Aviation Administration (FAA) to acquire a Level D Beechcraft 360ER (360ER) Full Flight Simulator (FFS). The simulator is intended for regulatory-required Title 14 of the Code of Federal Regulations (14 CFR) Part 135 training and checking for AJF pilots, and will also support Aviation Safety (AVS) participants for currency and proficiency.

• Procurement, production, and installation of a Level D FFS that accurately replicates the Beechcraft 360ER.

• Compliance with 14 CFR Part 60 and its Change 2, including qualification standards for extended envelope and adverse event weather training tasks.

• Provision of product support, training, and contractor maintenance.

• Removal of the existing Airbus A330 simulator.

• Base Period: Five (5) years (includes purchase, production, installation, support services, and supplies).

• Option Period I: Three (3) years.

• Option Period II: Two (2) years.

• Total potential performance period: Ten (10) years.

• Place of Performance: Mike Monroney Aeronautical Center in Oklahoma City, OK.

• Simulator Specifications: Must include Proline Fusion Avionics Package, Autothrottle, electric motion actuators, a minimum of four seats, and headset communication at all positions.

• Software: Must meet specific requirements including Upset Prevention and Recovery Training capability, VN Diagram Viewer, Full Stall, simulated navigation facility signals, geo-position output for iPads, Electronic Flight Bag integration, Gusting Crosswinds, Windshear, Bounced Landing, Airframe Icing, SMGCS, Objective Motion Cue Test, LAHSO, and simulation of specific key airport sites.

• Documentation: Provision of hardware manuals, system software design documentation, and other required documents.

• Installation: Contractor responsible for site preparation, installation, and removal of debris.

• Inspection & Acceptance: Includes contractor validation, in-plant inspection, and on-site acceptance.

• Maintenance: Requires a 95% availability rate for scheduled FAA training, with contractor responsible for maintenance, spare parts, and engineering support.

• Personnel: Full-Time Equivalent (FTE) staffing for simulator operations and maintenance.

• Quality Control: Establishment and maintenance of a quality control program for products and services.

Solicitation / RFP / RFQ

This solicitation is for the procurement of supplies and services related to a KA360ER Full Flight Simulator. The contract will involve the installation phase, including program management, site preparation, simulator production, and installation, followed by a post-installation support phase. The government is procuring these services to support training and aviation acquisition at the Mike Monroney Aeronautical Center in Oklahoma City, OK.

• Installation Phase:

  • Program Management Fee (FIRM FIXED PRICE)
  • Site Preparation and Current Simulator Removal (FIRM FIXED PRICE)
  • Simulator Production (FIRM FIXED PRICE)
  • Simulator Installation (FIRM FIXED PRICE)

• Post-Installation Support Phase:

  • Post-Installation Support Fee (FIRM FIXED PRICE)
  • Non-Recurring 4-Hour Block of Services (Extension of Regular Workday) (FIRM FIXED PRICE)
  • Non-Recurring Services and Materials (TIME AND MATERIALS - T&M)
  • Travel (COST REIMBURSEMENT - CR)
  • Over and Above (CONTRACT TYPE TBD AT TASK ORDER LEVEL)
  • Data (NOT SEPARATELY PRICED - NSP)

• The contract is an Indefinite Delivery/Indefinite Quantity (IDIQ) type.

• Delivery of the Installation Phase is not to exceed 24 months.

• The SOW (Attachment 01) and Schedule B Price List (Attachment 02) provide detailed requirements and pricing.

• Contract Type: IDIQ (Indefinite Delivery/Indefinite Quantity)

• Period of Performance: Base Period (5 years after award) + Option I (3 years) + Option II (2 years). Includes an option to extend services.

• Minimum Guarantee: $10,000.00, potentially satisfied by the first Task/Delivery Order.

• Payment Terms: NET30 for all Contract Line Items (CLINs).

• Submission Deadline: Offers must be received by 1600 CT on 04/08/2026.

• Evaluation: Award will be made to the lowest price technically acceptable (LPTA) offeror.

• Evaluation Factors: Administrative Matters, Past Performance, Technical Approach (Simulator Design, Site Preparation and Installation, Post-Installation Support), and Lowest Price.

• Proposal Format: Specific submittal requirements are detailed in Section L, including a completed SIR document, Schedule B Price List, Organizational Experience Questionnaire, and Simulator Design.

• Not explicitly stated as a set-aside in the provided sections, but a Small Business Subcontracting Plan is required for large business offerors.

• All pricing information is in accordance with Attachment 02 (Schedule B - Contractor Pricing Sheet).

• Invoicing procedures are detailed in Section I, 3.3.1-40 Electronic Submission of Payment Requests.

• Offerors must be registered in the System for Award Management (SAM) database.

Form / Attachment / Pricing Sheet

This document is Attachment #9, titled "PROJECT #1 OFFEROR EXPERIENCE INFORMATION." It is a form to be completed by offerors to provide details about their experience on specific projects. This information is used to assess the offeror's qualifications and recency of experience, as referenced in Sections L and M of the SIR Document for Minimum Project Value and Recency Criteria.

• Offeror Information: Company Name, Address, POC Name, Phone, Email.
• Contract/Task Order/Purchase Order Number.
• Contract/TO/PO Dollar Value.
• Project Status: ACTIVE (with Estimated Completion Date) or COMPLETED (with Completion Date).
• Project Title.
• Project Location.
• Project Description: Details on the offeror's role and specific responsibilities.
• Project Owner or Project Manager for the Client: Name of Government Entity or Company, Address, Telephone Number, E-mail.

Bidders must complete this form for each relevant project to demonstrate their experience. The information provided will be evaluated against the minimum project value and recency criteria outlined in the SIR document. Accurate and complete submission of this form is crucial for proposal evaluation.

Form / Attachment / Pricing Sheet

This document is a checklist designed to assist offerors in developing their Small Business Subcontracting Plans. It outlines the elements required for both individual and commercial subcontracting plans, referencing specific AMS clauses.

• The checklist is divided into 37 items, each corresponding to a specific element of a subcontracting plan.
• For each item, it specifies the relevant AMS Clause Reference and provides a brief description of the element.
• It includes columns for "Yes," "No," and "N/A" to indicate compliance or applicability.
• Instructions and notes are provided for specific items, clarifying their application to individual, commercial, or master plans.
• The checklist covers various aspects, including:
  • Addressing subcontracting separately for the basic contract and options.
  • Goals in terms of total dollars and percentages for small business types.
  • Methods for developing goals and identifying potential sources.
  • Identification of personnel responsible for administering the plan.
  • Assurances regarding equitable opportunities for small businesses.
  • Reporting requirements (ISR, SSR) and use of the eSRS system.
  • Record-keeping for solicitations, awards, and outreach efforts.
  • Requirements for commercial plans, including signature pages and listed contracts.

This checklist is crucial for bidders to ensure their proposed Small Business Subcontracting Plan meets all government requirements. By using this checklist, offerors can systematically address each required element, increasing the likelihood of a compliant and well-structured plan, which is often a key evaluation factor in solicitations.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's Wage Determination No. 2015-5315, Revision No. 28, for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in Oklahoma.

• Lists numerous occupational codes and titles, along with their corresponding minimum hourly wage rates.
• Includes specific fringe benefit information, such as Health & Welfare rates.
• Outlines conditions for applying Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Details provisions for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Provides a conformance process for unlisted classifications.

This document is crucial for any bidder on a federal contract in the specified area of Oklahoma that is subject to the Service Contract Act. It dictates the minimum labor costs that must be factored into proposals, ensuring compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 02_Schedule B Price List.xlsx", provides the detailed pricing structure for the Beechcraft King Air 360 Extended Range (ER) Full Flight Simulator opportunity (SIR 6973GH-26-R-00060). It outlines the estimated costs for various CLINs (Contract Line Item Numbers) across the base period and potential option periods.

• Base Period (5 years): Includes costs for Site Preparation, Simulator Production and Installation, Post-Installation Operations, Maintenance, Software Support, Non-Recurring Engineering Services, Spares, and Travel. Estimated total potential value: $539,104.00.
• Option I (3 years): Details costs for Post-Installation Operations, Maintenance, Software Support, Non-Recurring Engineering Services, Spares, and Travel. Estimated total potential value: $475,782.00.
• Option II (2 years): Outlines costs for Post-Installation Operations, Maintenance, Software Support, Non-Recurring Engineering Services, Spares, and Travel. Estimated total potential value: $350,521.00.
• Total Estimated Potential Value of Contract: $1,365,407.00.
• Important Note: All totals are estimates. Unit pricing information becomes contractual upon contract award. Some CLINs have "TBD" (To Be Determined) pricing for specific items like travel and over and above costs.
• CLIN 00002, 00003, 00004: These sheets detail milestone payment schedules for Site Preparation/Removal, Simulator Production, and Simulator Installation, respectively. Offerors must submit these in XLS format with visible formulas.

This pricing sheet is critical for bidders to understand the cost structure of the opportunity. It details the estimated financial commitment for the government across different contract periods and service types. Bidders must use this information to formulate their proposals, ensuring their pricing aligns with the CLIN structure and any specified constraints. The "TBD" items indicate areas where further negotiation or clarification may be required during the proposal process.